6350--MobileVision Lightweight Trailer System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0286) for commercial items, seeking quotes for a "MobileVision Lightweight Trailer System (Brand Name or Equal)". The government anticipates awarding a firm-fixed-price contract. This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offerors must be SBA certified and visible in the SBA Database at the time of quote submission and award.

The primary deliverable is the "Mobile Vision Lightweight Trailer System (Brand Name or Equal)", which includes specific components such as a 20 ft telescoping mast, power system with solar panels, Axis M5526-E-PTZ Camera System, communications router, network video recorder, and various accessories. Detailed specifications for each component are provided. Delivery is required F.O.B. Destination to the Rocky Mountain VA Medical Center in Aurora, CO.

• Contract Type: Firm-fixed-price.

• Delivery: F.O.B. Destination to Rocky Mountain VA Medical Center, Aurora, CO.

• Questions Deadline: March 04, 2026, 10:00am MT.

• Quote Submission Deadline: March 13, 2026, 10:00am MT.

• Quotes must be emailed to Noaa.Lanotte@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation will be based on two factors: Technical capability/quality and Price.

• Offers must meet or exceed the salient characteristics specified. "Or equal" products require descriptive literature and OEM authorization.

• Award will be made on an "All or Nothing" basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Offerors must be SBA certified and visible in the SBA Database at the time of quote submission and award.

• No remanufactured or gray market items will be accepted. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-06.

• NAICS Code: 334290, Small Business Size Standard: 800 Employees.

• Offerors must complete specific attachments: "Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products" and FAR 52.225-2 Provision.

• Contact for information: Noaa Lanotte, Noaa.Lanotte@va.gov.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products (VAAR 852.219-76). It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products.

• Compliance Certification: Offerors must check the appropriate box to certify compliance with subcontracting limitations. This includes:
  • For contracts for supplies (not from a non-manufacturer): Not paying more than 50% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
  • For contracts for supplies from a non-manufacturer: Supplying products from a domestic small business manufacturer or processor, unless a waiver is granted. Specific non-manufacturer criteria (employee count, primary business, ownership) must also be certified.
• Manufacturer/Non-manufacturer Representation: Offerors must identify themselves as either the manufacturer/producer or a qualifying non-manufacturer.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documentation to VA to verify compliance.
• Completion Requirement: The certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible for award.

This form is critical for bidders responding to opportunities involving supplies or products. Bidders must carefully review and accurately complete this certification to ensure their offer is considered compliant and eligible for award. It directly impacts how a bidder can structure their subcontracting approach and requires specific self-representation regarding their status as a manufacturer or non-manufacturer.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components to comply with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify which end products are domestic and which are foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products not made predominantly of iron or steel, offerors must specify if they exceed 55% domestic content (unless they are COTS items). If the domestic content percentage is unknown, "no" should be selected.
• Listing Requirements: Specific sections are provided to list line item numbers for:
  • Foreign end products, their country of origin, and whether they exceed 55% domestic content.
  • Domestic end products containing a critical component.
• Definitions: Key terms like "domestic end product," "foreign end product," "COTS item," and "critical component" are defined in the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. Failure to properly identify the origin and domestic content of end products may impact the evaluation of their offer under FAR Part 25. This provision is crucial for determining compliance with domestic preference requirements.

Statement of Need

This document outlines a requirement for the delivery of two (2) solar-powered surveillance trailers to the VA Eastern Colorado Health Care System in Aurora, CO. The trailers are intended for surveillance purposes.

• Quantity: 2 each solar-powered surveillance trailers.

• Location: VA Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, CO 80045.

• Item Specifications (Basis of Design - Brand Name or Equivalent):

  • IVC P/N’s including MVT-3002 (Lightweight surveillance trailer base), BMS-1 (Battery monitoring system), M-CAM M5526-E (Axis PTZ Camera System), M-COUPLER NPS/NPT, M-PENDANT KITT94A01, COM-1 (Cradlepoint Communications router), NVR-1 (Laptop server for NVR software), M-NVR (Junction box), RSS-4001 (Relay Server Software), AUD-1 (Audio system), NPN (Lighting Package), LGT-2 (Lighting system), SCH-A (Hosting service), and SLPP-01 (Software support services).
  • Technical Specifications: Include a 20 ft telescoping mast, flexible cabling, a power system with 400 Ah battery pack and 600 watts of power, 2 x 300-watt solar panels, DOT-approved lighting, anti-theft measures, and a waterproof mast box.
  • Camera: Axis M5526-E-PTZ Camera System with 360-degree pan and 10X optical zoom.
  • Communications: Cradlepoint COR IBR900 ruggedized 3G/4G/LTE networking router.
  • Storage: 256GB SSD for software and 1TB for video storage.
  • Software: Pre-installed VMS software, Relay Server Software, and Video hosting service.

• Documentation: Two (2) binders and one (1) digital copy of operation and maintenance manuals, including manufacturer recommended maintenance schedules.

• Delivery Timeframe: Within 30 days of award.

• Delivery Location: VA Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, CO 80045.

• Markings: Items to be in manufacturer's original sealed containers, marked with manufacturer's name, PO, and contract number.

• Delivery and installation will be coordinated through the On-Site Point of Contact.

• Contractor shall provide all manufacturer(s) warranties on parts and labor at the time of delivery.

• Warranties must include all travel and shipping costs for repairs.

• Security background checks are not required.

Solicitation / RFP / RFQ

This is a combined synopsis-solicitation for the "MobileVision Lightweight Trailer System (Brand Name or Equal)" for the Department of Veterans Affairs, Rocky Mountain Regional VA Medical Center. The solicitation seeks proposals for this system.

• The core requirement is for a "MobileVision Lightweight Trailer System" or an equal product.

• Specific details regarding the full requirement are available in the attached "Combined Synopsis-Solicitation" and "Statement of Need - Surveillance Trailers" documents.

• The solicitation also references "VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products" and "FAR 52 225 2 Buy American Certificate," indicating compliance requirements.

• Not explicitly stated in this synopsis, but full details are in the attached documents.

• Response Date/Time: March 13, 2026, 10:00 AM Mountain Time, Denver, USA.

• Submission Instructions: Refer to the attached "Combined Synopsis-Solicitation" for detailed submission instructions.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: 6350

• NAICS Code: 334290

• Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora CO 80045.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office NCO 19, Greenwood Village CO 80111.

• Point of Contact: Noaa Lanotte, Noaa.Lanotte@va.gov, 303-712-5794.

• Referenced Attachments: Combined Synopsis - Surveillance Trailers, Statement of Need - Surveillance Trailers, VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products, FAR 52 225 2 Buy American Certificate.