6350--NURSE CALL SYSTEM FOR DC VAMC. "BRAND NAME OR EQUAL TO IAW SOW". OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NON-RESPONSIVE.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace and expand the existing, partially non-functional Nurse Call System in the active Mental Health Ward at the Veteran's Affairs Medical Center (VAMCDC) in Washington D.C. The current system has experienced water damage, posing a patient safety risk.

• Replace and expand the nurse call system in the 3DE wing.

• The new system will not be integrated with the facility's existing system.

• Includes a 4th bathroom and six additional call buttons requiring rough-ins and cable runs.

• Specific locations and quantities for call buttons and dome lights are detailed for:

  • 3D-112 (Unisex): Replace 3, Add 1 call button.
  • 3D-114 (Male): Replace 6, Add 3 call buttons.
  • 3D-133 (Staff): Add 1 call button, dome light.
  • 3D-134 (Ladies): Replace 4, Add 1 call button.
  • Nurse Station (3D-121A): Add Alarm panel.
  • Nurse Lounge (3D-119): Add Alarm Panel.
  • Head Nurse Office: Add Alarm Panel.

• Contractor will remove all existing nurse call cables and equipment.

• Work includes installation of rough-ins, patching walls/ceilings, pulling cables, and sealing hardware.

• Delivery expected within 90 days of contract award.

• Location: Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422.

• Equipment: 19 Call Buttons, 3 Panels, 1 Dome Light.

• Features: Products must meet VHA Mental Health Facilities Design Guide and MHEOCC requirements. Call buttons must be waterproof with a gasket. Dome lights and panels must be flush trim with tamper-resistant screws. All hardware must be anti-ligature.

• Delivery: To be coordinated with the on-site POC. Delivery hours are Monday-Friday, 8:00 a.m. to 4:00 p.m.

• Installation: By certified personnel. Must be completed within the period of performance. Requires coordination with Biomedical Engineering for removable media and hard drive handling.

• Training: Contractor to provide training to clinical staff/users, scheduled in advance. Education professionals must be certified.

• Safety: Compliance with all Federal, State, and Local safety regulations (OSHA, NFPA). Includes COVID-19 screening, mask requirement, Interim Life Safety Measures (ILSM), fire extinguisher requirements, burn permits, and waste removal.

• Security: On-site safety briefing required prior to starting work.

• Infection Control: Follow ICRA guidelines, including dust control measures and negative air pressure.

• Deliverables: Service report, warranty information, electronic copies of Operator's Manual and technical service manuals within 10 business days of work completion.

• Invoicing: Consolidated monthly invoice submitted electronically via VAAR Clause 852.232-72, using VA's Electronic Invoice Presentment and Payment System (IPPS) through Tungsten.

• Contract Type: Firm-Fixed Priced Contract.

• Evaluation Factors: Required features, OEM Authorization/distributor letter, Past Performance, Buy American Certificate, Delivery Lead Times, FAR compliance, and Price.

Request for Information (RFI)

This document is a Request for Information (RFI) issued by the U.S. Department of Veterans Affairs (VA) Washington DC VA Medical Center for market research purposes. The VA is seeking information on responsible sources capable of providing a Nurse Call System replacement for the 3DE wing of the facility. This RFI does not constitute a solicitation, and responses are not offers.

• Replacement and expansion of the existing Nurse Call System in the Mental Health Ward.

• Installation of 19 call buttons, 3 panels, and 1 dome light.

• All equipment must meet VHA Mental Health Facilities Design Guide and MHEOCC requirements.

• Call buttons must be waterproof with gaskets.

• Dome lights and panels must be flush trim with tamper-resistant screws.

• All hardware must be anti-ligature.

• Contractor must provide a minimum 3-year workmanship warranty and a 1-year manufacturer parts warranty.

• Delivery of required commodities within 90 days from contract award.

• Contractor must provide training to clinical staff.

• The government intends to award a Firm-Fixed Price (FFP) contract.

• Delivery is expected within 90 days of contract award.

• Responses must be submitted via email to Mohsin.Abbas2@va.gov by April 16, 2026, 3:00 PM EST.

• Vendors must answer all 14 questions provided in the RFI.

• OEM Distributor/Authorization Letter from the manufacturer is required for all responses.

• Completion of the Buy American Certificate (FAR 52.225-2) is mandatory.

• Vendors must be registered with SAM.gov and complete ORCA.

• SDVOSB and VOSB categories must be verified on the SBA Website.

• The VA is performing market research to determine acquisition strategy, including potential Small Business Set-Asides.

• Vendors must indicate their business size status (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business).

• "Brand Name or Equal" applies, but an OEM letter is mandatory.

• If not the manufacturer, an OEM authorized distributor or reseller letter is required.

• If items are on FSS/GSA or NAC/SAC/SEWP V, provide contract numbers and SINs.

• General pricing information is requested for market research.

• The document references several attachments including the SOW, floor plans, and the Buy American Certificate.

Form / Attachment / Pricing Sheet

This document, VAAR 852.212-71, addresses requirements related to Gray Market and Counterfeit Items for procurements involving Original Equipment Manufacturer (OEM) goods.

• Prohibition of Gray Market Items: Only new OEM items are permitted. Gray market items, defined as OEM goods sold outside authorized territories or by non-authorized dealers, are prohibited.
• Prohibition of Counterfeit Items: Counterfeit items, including unauthorized reproductions, substitutions, or alterations that are mismarked or misrepresented as authentic, are not allowed.
• Vendor Requirements: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system. Verification through an authorization letter or OEM documentation is required.
• Software, Warranty, and Service: All associated software licensing, warranty, and service must comply with the OEM's terms and conditions.

Bidders must ensure that all supplies and equipment provided are new, authentic OEM products sourced through authorized channels. Failure to comply with these requirements regarding gray market and counterfeit items could impact proposal evaluation and contract award.

Form / Attachment / Pricing Sheet

This document is a template for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine the necessary infection control precautions. Facilities may customize this template.

• Table 1: Categorizes construction/renovation/maintenance activities (A, B, C, D).
• Table 2: Identifies affected areas and associated patients.
• Table 3: Determines the patient risk category (Low, Medium, High, Highest) for each area.
• Table 4: Matches Activity Category and Patient Risk Category to determine the Level of Infection Prevention and Control Precautions (I, II, III, or IV).
• Table 5: Details the required control measures for each Level of Precaution.
• Table 6: Outlines minimum infection prevention and control measures required upon completion of the activity.
• Permit Form: A fillable form for posting at the activity site for Level III and IV activities.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for understanding the infection control requirements that will apply to construction, renovation, or maintenance activities within VHA facilities. Bidders must be aware of these requirements to ensure compliance, as they will impact project planning, execution, and potentially costs. The document helps determine the necessary precautions, containment measures, and potential permit requirements based on the nature of the work and the patient risk in the affected areas.

Form / Attachment / Pricing Sheet

This document contains floor plans for "3DE" which are provided for informational purposes. It is intended to assist bidders in understanding the physical layout of the facility relevant to the opportunity.

• Detailed architectural floor plans showing room layouts, dimensions, and designations (e.g., offices, patient rooms, treatment rooms, lounges, restrooms, closets, corridors, stairwells, and mechanical/electrical spaces).
• Room numbers and dimensions are indicated.
• A "FOR OFFICIAL USE ONLY (FOUO)" designation is present.

These floor plans are crucial for bidders to visualize the scope of work, understand the physical environment for any construction, renovation, or facility-related services required by the opportunity, and to accurately estimate resources and costs. Bidders should note that all measurements and points are for informational purposes only and may not be accurate to current conditions.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (OCT 2022) required by FAR 52.225-2. It is used by offerors to certify the domestic content of end products and critical components proposed in their offers.

• Certification: Offerors must certify that end products are domestic, except for those listed in paragraph (b).
• Foreign End Products: A table is provided to list foreign end products, their country of origin, and whether they exceed 55% domestic content.
• Domestic End Products with Critical Components: A section to list line item numbers of domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the solicitation.

Bidders must complete and submit this certificate as part of their offer. Failure to provide accurate information may impact the evaluation of their offer, as the Government will evaluate offers in accordance with Federal Acquisition Regulation Part 25 concerning domestic preference.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule detailing the "Item Information" for the Nurse Call System for Washington DC 3DE, in accordance with the Statement of Work (SOW).

• Item Number: 0001
• Description: Nurse Call System for Washington DC 3DE, IAW to SOW. Brand name or equal to IAW SOW.
• Contract Type: Firm-Fixed Price
• Principal NAICS Code: 334290 - Other Communications Equipment Manufacturing
• Product/Service Code: 6350 - Miscellaneous Alarm, Signal, and Security Detection Systems
• Manufacturer Part Number (MPN): N/A
• Local Stock Number: N/A
• Quantity: 1.00 UN

This document provides specific details about the item being procured, including its classification codes and contract type. Bidders should use this information to understand the nature of the product and the pricing structure (Firm-Fixed Price) required for their proposals.