6350--Trailer Security Alarm and Monitoring

Sources Sought Notice (SSN)

This is a Sources Sought Notice (SSN) from the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, to identify potential sources for Trailer Security Alarm and Monitoring services. The VA intends to use responses to define its procurement strategy (e.g., set-aside, sole source, unrestricted) for a future solicitation. This notice explicitly states it is not a request for quote, proposal, or bid, and information submitted is for market research purposes only. The government will not pay for information provided.

The requirement is for an alarm system and monitoring for a Mental Health Trailer at the Alexander VA Medical Center in Jennings, LA. This includes:

• Providing and installing one control panel, two door sensors, ten window sensors, and one motion sensor.
• 24/7 monitoring services for a base year plus two option years (36 months total).
• A 1-year equipment warranty.
• Removal of old equipment.
• The contract covers the cost of equipment, installation, and monthly monitoring.
• Performance is required Mon-Fri, 7:00 AM - 3:30 PM, at 1907 Johnson St., Jennings, LA 70546.

Potential vendors are requested to provide:

• Location of manufacture and small/large business status for items/equipment, including documentation.

• Compliance with the Non-Manufacturer Rule (NMR) and authorized distributor status with OEM access (attach Authorized Distributor letter).

• Company contact information, business size, Unique Entity Identifier (UEI), and specific small business concern type (SB, SDVOSB, VOSB, HUBZone, 8A) with proof of qualifications.

• Identification of any Government Wide Agency Contracts (GWAC), GSA Schedules, IDIQs, or BPAs under which the company is available.

• Estimated market research pricing for the required items/equipment and monitoring services.

• Questions Due: January 30, 2026, 07:00 AM (CST).

• Responses Due: Monday, February 02, 2026, 10:00 AM (CST).

• Submission Method: Email to William.Shaver@va.gov.

• Email Subject Line: "VAMC Trailer Security Alarm Services."

• Format: Microsoft Word, 8.5 x 11 inches, 12-point font, 1-inch margins. Failure to answer all questions in Section 3 may result in a non-responsive submission.

Responding to this SSN allows vendors to influence the VA's procurement strategy for this requirement. The notice states that if no responses are received from authorized distributors, the action may be sole-sourced to a manufacturer/authorized distributor. The anticipated NAICS code is 561621 with a $25.0 million size standard.

Solicitation / RFP / RFQ

This solicitation is for Trailer Security Alarm and Monitoring services for the Department of Veterans Affairs, Alexandria VA Health Care System, Jennings Mental Health Trailer located in Jennings, LA. The Product Service Code is 6350 and the NAICS Code is 561621.

Details regarding the specific security alarm and monitoring requirements are expected to be found in the attached document "36C25626Q0330". A floor plan for the Jennings Modular Building, including room numbers, is also provided as an attachment.

Not specified in the provided text.

• Response Date/Time/Zone: February 2, 2026, 10:00 AM Central Time, Chicago, USA.
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 16, 715 Pear Orchard Rd, Ridgeland MS. 39157.
• Contracting Office Zip Code: 39216.

Not specified in the provided text.

• The primary solicitation document is "36C25626Q0330".
• A "Floor Plan_Jennings Modular Building_w_room number" is also attached.
• The Place of Performance is the Jennings Mental Health Trailer, 1907 Johnson St., Jennings LA 70546, USA.

Form / Attachment / Pricing Sheet

This document is a floor plan for a modular building, labeled "Jennings Modular Building," which includes room numbers and square footage for each space. It appears to be an attachment to an opportunity record, likely providing spatial and layout information relevant to a potential project.

• Room numbers (e.g., 100, 101, 102, 103, 104, 105, 106, 107, 107A, 108, 109, 110, 111).
• Room designations (e.g., RTO HR SPECIALIST, MH PROVIDER, MH NURSE, HBPC OT, HBPC NURSE, MH SOCIAL WORKER, CONFERENCE ROOM, JANITORS ROOM, WAITING ROOM, ADA RESTROOM, COMM ELECT. ROOM).
• Square footage for each room.
• Layout indicating walls, doors, and furniture placement (tables, chairs, restrooms, drinking fountain).

This floor plan provides critical spatial information for bidders. It helps in understanding the physical layout of the facility, the size of various rooms, and the intended use of different spaces. This information is essential for bidders to assess requirements related to facility modifications, space utilization, or any services that depend on the building's configuration.