6350--Traka Box Electronic Key System or Equal

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0404) for a Traka Box Electronic Key System or Equal for the Department of Veterans Affairs, VA Eastern Colorado Health Care System (ECHCS) in Aurora, CO. The government is seeking to award a firm-fixed-price contract for these commercial products.

• Traka Box Electronic Key System or Equal, including specific components such as Traka Touch Pro L, 10 Way CAN Locking, Reader HID iClass, Self Locking Steel Cable Seals, Mini Tag White, Moni Tag White, TW Pro Plus 1-24 systems with 1-year support, and Existing Deployment Additional Systems.

• Technical specifications and salient characteristics are detailed in the attached Statement of Need (SON).

• Delivery is F.O.B. Destination to VA ECHCS, Aurora, CO 80045.

• No remanufactured or gray market items will be accepted; offerors must be OEM, authorized dealer, distributor, or reseller, verified by OEM authorization.

• Contract type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but delivery is required.

• Questions Deadline: May 11th, 2026, 4:00 PM MT (submit in writing).

• Quote Submission Deadline: May 15th, 2026, 12:00 PM MT.

• Submission Method: Email only to eric.adusei@va.gov (4MB email limit). No hand-carried or faxed quotes.

• Evaluation Factors:

  1. Technical capability or quality.
  2. Price.
  3. Completion of "Attachments – RFO 52.225-2 Buy American Certificate".

• Award will be made on an "All or Nothing" basis.

• The government may award based solely on initial quotes received.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 334111 (Electronic Computer Manufacturing) with a size standard of 1250 Employees.

• Quotes will only be accepted from verified Small Business vendors compliant with the NAICS code size standard.

• SDVOSBs/VOSBs must be SBA verified and visible in SBA's certification search at the time of quote submission and award.

• Offerors providing "or equal" products must meet or exceed the specifications in the SON and provide descriptive literature, brand name, and model number. Proof of Authorized Distributor status is required.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2026-01.

• Offerors must register in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (52.225-2) provision, which requires offerors to certify compliance with the Buy American Act for supplies. It outlines the requirements for identifying domestic and foreign end products and their components.

• Offeror Certification: The offeror must certify that each end product is a domestic end product, except for those listed in paragraph (b), and that domestic end products contain a critical component.
• Foreign End Products: Offerors must list foreign end products, their country of origin, and whether they exceed 55% domestic content (unless they are COTS items).
• Domestic End Products with Critical Components: Offerors must separately list domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the "Buy American—Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining compliance with the Buy American Act, which impacts the evaluation of offers. Failure to properly complete this form may affect the eligibility or evaluation of the bid. The government will evaluate offers in accordance with FAR Part 25.

Solicitation / RFP / RFQ

This solicitation is for an Electronic Key System and accessories, or equal, to be delivered to the Eastern Colorado Health Care System in Aurora, CO. The system is intended to provide secure and auditable management of up to 180 keys (expandable to 720) with features like a touch screen, battery backup, and standalone operation.

• Traka Box Electronic Key System or Equal: Must meet all salient characteristics defined in section 2.5.

• Technical Specifications:

  • 24/7 key availability
  • Access by authorized users only
  • Full audit trail of users and key transactions
  • Secure storage for up to 180 keys (expandable)
  • 7" capacitive touch screen
  • Multiple identification methods
  • Battery backup with no data loss
  • Standalone, plug-and-play operation (no IT system connection required)
  • USB port for report export
  • Automatic data backup to SD card
  • Optional network capability and management (TrakaWEB or equal)
  • Centralized administration and reporting
  • Browser-based remote administration
  • Integration with existing access control and third-party systems

• Delivery: Within 30 days of award to 1700 N. Wheeling Street, Aurora, CO 80045. Items must be in original sealed containers marked with PO and contract number.

• Documentation: Two (2) hard copy binders and one (1) digital copy of operation and maintenance manuals, including manufacturer-recommended maintenance schedules.

• Warranty: All manufacturer warranties on parts and labor, including travel and shipping for repairs, must be provided at time of delivery.

• Delivery Timeframe: Within 30 days of award.

• Warranty: Manufacturer(s) warranties required for all parts and labor.

• Bidders must provide items meeting the specifications in the RFQ Price/Cost Schedule and Section 2.5.

• Installation must meet manufacturer specifications.

• Security background checks are not required for personnel.

• The document references an RFQ Price/Cost Schedule for detailed item descriptions, which is not provided in this text.