6350--Upgraded Wander Guard System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for an Upgraded Wander Guard System for the Malcom Randall VA Medical Center in Gainesville, Florida. This is a firm-fixed-price contract for all necessary supplies, materials, equipment, labor, supervision, and management. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due February 20, 2026, by 4:30 PM ET. A site visit is scheduled for February 10, 2026.
Scope of Work
The contractor will be responsible for upgrading the current outdated Stanley Wander Guard System to a new system, such as the Intrex Rythmos Wander Management System or an equivalent. The system must provide reliable and safe methods for preventing patient elopement, monitoring movements, and preventing unauthorized exits. Key functionalities include Bluetooth (BLE) for indoor tracking, Cellular GPS for outdoor tracking, and alarms for door/elevator access by monitored patients. The scope also includes providing rechargeable monitoring sensors/armbands, installing new cabling and conduit as recommended by the manufacturer, and providing operator training for staff. Installation will cover the 2nd, 3rd, and 4th floors of the Bed Tower and the 3rd floor of the Community Living Center (CLC), including stairwell exits, elevator lobbies, and virtual doors. The contractor must also provide yearly cellular service for the system, with up to four optional years.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: One year from the award date (base period), with potential option years.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Product Service Code: 6350 (Miscellaneous Alarm, Signal, And Security Detection Systems)
- NAICS Code: 334290
Submission & Evaluation
- Quotes Due: February 20, 2026, by 4:30 PM ET.
- Vendor Questions Due: February 12, 2026, by 12:30 PM ET.
- Submission Method: Via email to Cesar.SanchezAmaro@va.gov.
- Evaluation Factors: Technical, Delivery, and Price. Technical and Delivery combined are considered more important than Price. Price will become more important as technical differences between offers narrow.
Site Visit
A site visit is scheduled for Tuesday, February 10, 2026, at 10:00 a.m. at the Gainesville VA Medical Center, 1601 Southwest Archer Road, Gainesville, FL 32608. Attendees should check in at the Lobby of the Bed Tower 1st Floor. Attendance is not mandatory but is highly encouraged. Late arrivals may not be permitted to participate.
Contact Information
- Contracting Officer: Cesar O. Sanchez-Amaro
- Email: Cesar.SanchezAmaro@va.gov
- Phone: 407-403-2932