65--65 II C Dental Equipment & Supply - Solicitation Refresh 797-652C-04-0001-R3
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through its NAC Federal Supply Schedule (36F797) office, is seeking proposals for a Worldwide Federal Supply Schedule (FSS) Contract for Dental Equipment and Supplies (FSC Group 65, Part II, Section C). This is a standing solicitation with no closing date for offers, allowing continuous submission. The opportunity, identified as RFP-797-652C-04-0001-R3, has undergone multiple amendments, with the latest updates incorporating new clauses for contract extensions and economic price adjustments, and revising key forms.
Scope of Work
This Indefinite Delivery, Indefinite Quantity (IDIQ) Multiple Award Schedule contract covers a broad range of dental items and services under FSC Classes 6520 (Dental Instruments, Equipment, and Supplies), 6525 (Imaging Equipment and Supplies: Medical, Dental, Veterinary), and J065 (Maintenance, Repair, and Rebuilding of Equipment). The scope includes application software and operating systems, which must be the latest major release or one release prior, with free updates. Rental items may be proposed under specific conditions.
Contract Details & Timeline
- Contract Type: IDIQ Multiple Award Schedule (FSS)
- Duration: 5 years from award, with options to extend up to 10 years total. Amendment 0008 further clarifies options for up to three additional 5-year extensions.
- Submission: Offers are accepted electronically via email to vafssoffers@va.gov. All submitted documents must be 508 compliant.
- Response Date: Standing solicitation; no closing date for offers. Prices must be held firm for 180 calendar days.
- Evaluation: Proposals will be evaluated based on a "best value" determination, considering factors such as price, special features, past performance, quality, warranty, delivery terms, expertise, and socioeconomic status. Offers exceeding $3,000,000 annually may undergo a pre-award review.
Key Amendments & Documents
Recent amendments have introduced significant changes:
- Amendment 0008 (April 2026): Confirms the standing solicitation nature and incorporates clauses for contract term extensions (GSAM/GSAR 552.238-116 and FAR 52.217-9).
- Amendment 0007 (March 2026): Adds GSAM Clause 552.238-120 for Economic Price Adjustment (Sep 2024) and updates the Responsibility Evaluation (Oct 2025) and Signature Authority forms (Aug 2025).
- Amendment 0004 (March 2026): Modifies clause 552.238-80, reducing the grace period for Industrial Funding Fee (IFF) sales reporting and remittance from 60 to 30 days, effective FY 24 Q1. Bidders must use the latest versions of documents, including the Vendor Response Document, Pricing Proposal Excel files (e.g., updated Dec 2020 version), and Wage Determinations. A separate form is available for Overseas Delivery proposals.
Eligibility & Notes
This opportunity is open to all responsible offerors. While no specific set-aside is designated for the overall solicitation, small business clauses are included, and "other than small businesses" with offers exceeding $700,000 must submit a Small Business Subcontracting Plan. New offerors without an existing FSS contract are required to complete GSA's "Pathway to Success" seminar. Electronic invoicing is mandatory for VA orders.