RFP-797-652F-05-0001-R6: 65IIF Patient Mobility Devices

Amendment / Modification

This amendment modifies solicitation RFP-797-652F-05-0001-R603-27-2018 XXX1 to incorporate revisions to clause 552.238-80, "Industrial Funding Fee and Sales Reporting (Jul 2020, Tailored – Dec 2023)".

Key changes include:

• Shortened the grace period for reporting sales and remitting the Industrial Funding Fee (IFF) from 60 days to 30 days.

• FY 24 Q1 sales reporting is now required within 30 days after the close of the quarter.

• Clause 552.238-80, "Industrial Funding Fee and Sales Reporting (Jul 2020, Tailored – Dec 2023)".

• Bidders must be aware of the shortened 30-day reporting and remittance period for sales and IFF.

• The deadline for receipt of offers is not extended by this amendment.

Amendment / Modification

This amendment (0007) to solicitation 797-652F-05-0001-R6, originally dated 03/27/2018, incorporates the following updates:

• New Clause: GSAM Clause 552.238-120, "Economic Price Adjustment – Federal Supply Schedule Contracts (Tailored) (Sep 2024)" is added. This clause outlines procedures for economic price adjustments (EPA) based on market index changes or significant market condition shifts, detailing definitions, exceptions, submission requirements, and contracting officer responsibilities. It specifies EPA methods for different SINs, including the use of labor statistics indices (e.g., BLS) for service contracts and Producer Price Index (PPI) for specific items.
• Updated Section: The "Responsibility Evaluation" section has been updated (October 2025). For new VA Federal Supply Schedule (FSS) offers, it requires completion of the "Contractor's Qualifications and Financial Information" form or submission of two years of financial statements (audited if available). It details requirements for demonstrating financial responsibility, including explanations for negative financial information and potential needs for letters of credit. Alternative methods for new contractors with less than two years of experience are also outlined, including bank references, SBA certificates, corporate guarantees, and evidence of lines of credit.
• Updated Form: The "Signature Authority" form has been updated (August 2025). This form clarifies the process for identifying individuals authorized to sign FSS offers and contracts, distinguishing between company officers and delegated signatories. It requires listing officers and authorized signers, along with company and business information, and includes a certification regarding the company's eligibility to contract with the Federal Government.

• GSAM Clause 552.238-120 (New)
• Responsibility Evaluation (Updated October 2025)
• Signature Authority form (Updated August 2025)

This amendment does not explicitly extend the hour and date for receipt of offers. Offerors must acknowledge receipt of this amendment. The updates to the Responsibility Evaluation and Signature Authority forms may impact how offerors prepare and submit their proposals, particularly regarding financial and signatory documentation.

Form / Attachment / Pricing Sheet

This document, "Overseas Delivery Vendor Response," is a form intended for offerors who are proposing to provide overseas delivery services. It details the specific clauses, requirements, and formats necessary for submitting offers that include overseas delivery.

• Overseas Delivery Clauses: Lists and provides text for various clauses applicable to overseas shipments, including language, currency, wood packaging, electric current characteristics, marking, documentation, transshipments, foreign taxes, and parts/service availability.
• Vendor Response Sections: Includes continuation of SF 1449 (Blocks 19-21) for the Schedule of Items, allowing offerors to specify which items (e.g., wheelchairs, scooters, patient aids) they are offering for overseas delivery. It also requires designation of geographic areas and the F.O.B. shipping term.
• Trafficking in Persons Certification: Requires a certification regarding compliance plans for preventing trafficking in persons for contracts exceeding $500,000 for supplies or services acquired outside the U.S.
• F.O.B. Shipping Terms: Defines and provides clauses for "F.O.B. Destination," "F.O.B. Inland Carrier, Point of Exportation," and "F.O.B. Inland Point, Country of Importation."
• Commercial Delivery Schedule: Outlines requirements for specifying delivery times (ARO) and expedited delivery options.
• Parts and Service: Requires offerors to certify the availability of parts and service at overseas destinations.
• Proposed Pricing: Mandates specific formats for submitting overseas delivery pricing, including an Excel spreadsheet for detailed pricing and the Commercial Sales Practices Format (CSP-1) to disclose commercial sales practices and discounts.

This document is critical for any bidder intending to offer overseas delivery. It outlines the specific contractual clauses that will apply, the product categories available for overseas delivery, the required shipping terms, and the detailed pricing and compliance documentation that must be submitted. Failure to adhere to these requirements could lead to rejection of the offer.

Amendment / Modification

This amendment (0001) to Solicitation RFP-797-652F-05-0001-R6, dated 03-27-2018, makes the following changes:

• Adds Clause: FAR 52.204-23, "Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)". This clause prohibits the use of covered articles developed or provided by Kaspersky Lab or related entities.

• Revises Documents: Updates to Document 03, which includes the Proposal Price List Preparation, Signatory Authority Form, Small Business Subcontracting Plan Template, FAR 52.219-9 Small Business Subcontracting Plan (Alternate II), and Trade Agreements notes/instructions. These revisions incorporate changes related to Scope of Solicitation and Letter of Supply (I-FSS-644).

• FAR Clause 52.204-23 is added.

• Document 03 (Proposal Price List Preparation, Signatory Authority Form, Small Business Subcontracting Plan Template, FAR 52.219-9, and Trade Agreements notes/instructions) is revised.

• The amendment does not explicitly state a change to the hour and date for receipt of offers, but it notes that offers must acknowledge receipt of this amendment.

• Bidders should review the revised Document 03 and the newly added clause to ensure compliance with all updated requirements.

Form / Attachment / Pricing Sheet

This document contains pricing information and related details for the opportunity. It includes several sheets for different aspects of pricing and product information.

• Price Proposal Sheet: Details product information, manufacturer details, commercial list price, net price, discounts, and proposed FSS prices (with and without IFF). It requires specific entries for manufacturer name, part numbers, and pricing.
• Figure 515.4-2 CSP-1 Sheet: Provides instructions for entering pricing data, emphasizing accuracy and completeness as of 60 days prior to submission. It outlines columns for Customer, Discount, Quantity/Volume, FOB Terms, and Additional Discounts/Concessions.
• NonManufacturers Sheet: Lists SIN#, Manufacturer Name, Manufacturer Part #, Dealer/Reseller Part #, Product Description, Manufacturer List Price, and Dealer/Reseller discount percentage.
• Country Codes Sheet: A comprehensive list of countries and their corresponding codes, used for specifying the country of origin for products.
• Price Analysis Sheet: Compares Commercial List Price, MFC Net Price, TC Net Price, and proposed FSS prices, including discount percentages and a comparison to MFC price.
• Award Sheet: Lists awarded SIN#, Item #, Product Name/Description, Tracking Ratio, FSS Price without IFF, and FSS Price with IFF. It includes a notation for awarded items.

This spreadsheet is critical for bidders to understand pricing structures, required discount levels, and to input their own pricing proposals accurately. It details the format for submitting price information, including specific fields for manufacturer data, discounts, and country of origin. The Price Analysis and Award sheets provide insights into the pricing strategy and awarded items, which are essential for competitive bidding.

Amendment / Modification

This amendment (0002) to Solicitation RFP-797-652F-05-0001-R6, dated 03-27-2018, makes several updates:

• Item 1: Revises sections related to "New Items, Refurbished Items, and 'Grey Market Goods" within the "Electronic Acceptance of Offers (Mar 2020)" and "Scope of Solicitation (Jan 2020)" documents. It clarifies the acceptance of electronic offers, including file formats and submission protocols (email address, subject line, attachment limitations). It also reiterates the prohibition of "grey market goods" and refurbished products, emphasizing the requirement for new equipment and manufacturer warranties. Digital signatures are accepted, but scanned wet signatures are also permissible.
• Item 2: Adds, removes, and revises various FAR and GSAR clauses and solicitation special language. Key additions include clauses related to Telecommunications and Video Surveillance Services/Equipment (52.204-24, 52.204-25), Task-Order and Delivery-Order Ombudsman (52.216-32), and Evaluation of Options (52.217-5). Several clauses were revised with updated dates, and some were removed.
• Item 3: Updates administrative and proposal preparation documents, including the Small Business Subcontracting Plan Template (April 2019), Signatory Authority Form (Jan 2020), and Proposal Checklist (Mar 2020).
• Item 4: Revises "Document 03 - Price Proposal Preparation (Dec 2019)".

• Electronic Acceptance of Offers (Mar 2020)
• Scope of Solicitation (Jan 2020)
• Various FAR and GSAR clauses (listed in the document)
• Small Business Subcontracting Plan Template (April 2019)
• Signatory Authority Form (Jan 2020)
• Proposal Checklist (Mar 2020)
• Document 03 - Price Proposal Preparation (Dec 2019)

This amendment extends the hour and date specified for receipt of offers. Offerors must acknowledge receipt of this amendment. Specific instructions for electronic submission and the handling of documents requiring signatures are detailed. The SF1449 signature date must be no earlier than 10 calendar days prior to proposal submission.

Form / Attachment / Pricing Sheet

This document contains pricing and product information required for a proposal submission. It includes several sheets detailing different aspects of pricing, manufacturer information, non-manufacturer details, and country codes.

• Price Proposal Sheet: Contains columns for SIN#, Item #, Product Name/Description, Country of Origin, Manufacturer Information (Name, Part Number), sales data (units, $), Commercial List Price, MFC Net Price, MFC % Off Comm. List Price, Proposed Tracking Customer (TC) Name, Proposed TC Net Price, TC % Off Comm. List Price, TC sales data, Gov't sales data, Proposed FSS Price without IFF, Proposed FSS Discount, and Proposed FSS Price with IFF.
• Figure 515.4-2 CSP-1 Sheet: Provides instructions for entering submission dates and date ranges for transactional data and commercial agreements. It also outlines columns for Customer, Discount, Quantity/Volume, and FOB Terms.
• NonManufacturers Sheet: Details information for non-manufacturers, including SIN#, Mfr Name, Mfr Part #, Dealer/Reseller Part #, Product Description, Mfr List Price, and Dealer/Reseller % discount.
• Country Codes Sheet: A reference list of countries and their corresponding codes.
• Price Analysis Sheet: Summarizes Commercial List Price, MFC Net Price, MFC Discount, Proposed TC Net Price, TC Discount, Proposed FSS Price without IFF, and Proposed FSS Discount.

Bidders must use the 'Price Proposal' and 'Figure 515.4-2 CSP-1' sheets to accurately detail their pricing structure, including commercial list prices, net prices, discounts, and relevant dates. The 'NonManufacturers' and 'Country Codes' sheets provide supporting information for product and origin details. The 'Price Analysis' sheet helps in understanding the pricing breakdown and comparisons.

Amendment / Modification

This amendment (Number 0003, effective December 30, 2020) modifies Solicitation RFP-797-652F-05-0001-R6, originally dated March 27, 2018. The primary changes involve updating various Federal Acquisition Regulation (FAR) and General Services Acquisition Regulation (GSAR) clauses, special language, and templates/forms. Key updates include:

• Addition of FAR clause 52.219-33, Nonmanufacturer Rule (Mar 2020).
• Revisions to FAR and GSAR regulations.
• Updates to Document 03 – Price Proposal Preparation (Dec 2020).
• Inclusion of the Small Business Subcontracting Plan Template (Oct 2020).

A detailed table on page 2 lists specific FAR clauses with their old and new versions, covering definitions, restrictions, ethics, reporting, commercial items, small business programs, and more. The full text of additions and revisions is also provided.

Numerous FAR and GSAR clauses and associated documents have been updated or added. Specific details are provided in the table on page 2 and subsequent sections of the amendment.

Offerors must acknowledge receipt of this amendment. Any changes to offers already submitted must be made via letter or electronic communication referencing the solicitation and amendment numbers, and must be received prior to the specified hour and date for receipt of offers. The hour and date for receipt of offers may be extended by this amendment (though the specific extension is not detailed in this excerpt).

Amendment / Modification

This amendment (0006) to Solicitation RFP-797-652F-05-0001-R6, originally dated 03-27-2018, updates regulations, special language, and templates/forms. It includes a table detailing changes to specific FAR clauses and adds a new Responsibility Evaluation document.

Key changes include:

• FAR Clause Updates: Several FAR clauses have been updated to newer versions or incorporated differently. Notable changes involve:
  • FAR 52.203-17 (Contractor Employee Whistleblower Rights) is now incorporated through FAR 52.212-5 (JAN 2025) (DEVIATION FEB 2025), replacing the June 2020 standalone clause.
  • FAR 52.212-3 (Offeror Representations and Certifications) is updated to the May 2024 version with a (Deviation Feb 2025).
  • FAR 52.212-5 is updated to the JAN 2025 (DEVIATION FEB 2025) version.
  • FAR 52.219-9 Alternate II is updated.
  • FAR 52.223-18 (Encouraging Contractor Policies to Ban Text Messaging While Driving) is now incorporated through FAR 52.212-5 (JAN 2025) (DEVIATION FEB 2025).
• New Responsibility Evaluation Document: A new document for Responsibility Evaluation has been added, which should be completed for new offers and options.

• The document references updates to FAR clauses 52.203-17, 52.212-3, 52.212-5, 52.219-9, and 52.223-18.

• A new "Responsibility Evaluation" document is introduced.

• The amendment does not explicitly state a change to the hour and date for receipt of offers, but bidders should review all updated clauses and the new Responsibility Evaluation document to ensure their offers are compliant and complete. The original solicitation number is RFP-797-652F-05-0001-R6.

Solicitation / RFP / RFQ

This document is a solicitation for a Worldwide Federal Supply Schedule (FSS) Contract for Patient Mobility Devices, falling under FSC Group 65, Part II, Section F, FSC Class 6530. The Department of Veterans Affairs (VA) utilizes the FSS program to acquire medical equipment and supplies. This solicitation outlines the terms, conditions, and instructions for vendors seeking to establish a long-term governmentwide contract with the VA and other government agencies.

• The solicitation details terms and conditions applicable to goods and services, contract terms, and conditions for commercial items.

• It includes specific clauses related to inspection, acceptance, changes, disputes, payment, and termination.

• Offerors must comply with all incorporated FAR and agency-specific clauses.

• The contract type is a fixed-price with economic price adjustment, indefinite delivery, indefinite quantity (IDIQ) Multiple Award Schedule contract.

• The contract period is 5 years from the date of award, with options to extend for up to 5 additional years (totaling 10 years).

• Offers must be submitted electronically; paper offers are not accepted.

• Key submission requirements include registering in SAM, providing a DUNS number, and submitting required documents like Manufacturer Letter of Supply and proof of insurance.

• Evaluation will be based on "best value" determination, considering factors such as price, past performance, quality, expertise, and socioeconomic status.

• A pre-award review may be conducted for offers exceeding $3,000,000 per year.

• Key deadlines include a preliminary written notice of intent to extend at least 60 days before contract expiration and a 180-day period for acceptance of offers.

• Offerors must demonstrate responsibility and qualify for a VA FSS contract.

• Minimum sales criteria: $25,000 in the first two years and annually thereafter.

• New offerors without an existing FSS contract must complete the GSA "Pathway to Success" education seminar.

• Various small business set-aside clauses are incorporated by reference, indicating potential set-aside opportunities at the order level.

• The solicitation emphasizes electronic submission of offers and payment requests.

• Vendors are responsible for ensuring all submitted documents are Section 508 compliant.

• The document lists numerous FAR and agency clauses that are incorporated by reference, covering a wide range of contractual requirements.

Form / Attachment / Pricing Sheet

This document, "02_VendorResponse_65IIF_R6_3272018.docx", is a comprehensive vendor response package required for all offerors. It includes various forms and sections that must be completed to submit a proposal for the solicitation.

• Vendor Response Sections: Covers signatory authority, agent authorization, SF-1449 form, schedule of items, scope of solicitation, business size determination, and other contractual details.
• Commercial Sales Practices: Requires detailed information on proposed pricing, additional discounts, and commercial catalog/pricelist.
• Past Performance Evaluation: Mandatory for new offerors without current GSA or VA FSS contracts.
• Small Business Subcontracting Plan: Required for "other than small businesses" with offers exceeding $700,000.
• Forms: Includes SF-1449, Agent Authorization, and various representations and certifications.
• Schedule of Items: Details Special Item Numbers (SINs) for products such as wheelchairs, scooters, ramps, and patient aids, along with estimated annual sales for each.
• Key Clauses: Incorporates numerous FAR and agency-specific clauses related to scope of contract, delivery, pricing, order limitations, and compliance.

This document is critical for bidders as it outlines all the required forms, information, and contractual terms that must be addressed in their proposal. It details the specific products and services being solicited under various SINs, delivery requirements, pricing formats, and compliance obligations. Completing this document accurately and thoroughly is essential for a compliant and competitive offer.

Amendment / Modification

This document is Amendment 1 to Solicitation RFP-797-652F-05-0001-R603-27-2018.

It approves a class deviation to Federal Acquisition Regulation (FAR) subpart 22.8, Equal Employment Opportunity.

The purpose of this deviation is to stop the enforcement of FAR policies related to the now revoked Executive Order 11246, Equal Employment Opportunity.

This amendment implements changes in accordance with Executive Order (E.O.) 14173, which ended illegal discrimination and restored merit-based opportunity.

• Pages 2-13 contain a summary of changes and updated clauses related to FAR subpart 22.8.

• Bidders must acknowledge receipt of this amendment. Failure to do so may result in the rejection of their offer.

• If bidders wish to change an offer already submitted due to this amendment, they must do so via letter or electronic communication referencing the solicitation and amendment number, received prior to the opening hour and date specified.

Form / Attachment / Pricing Sheet

This document contains pricing information and related data for potential bidders. It includes several sheets detailing different aspects of pricing, manufacturer information, and country codes.

• Price Proposal Sheet: Contains columns for SIN#, Item #, Product Name/Description, Country of Origin, Manufacturer Information (Name, Part Number, Sales Data), MFC Net Price, Proposed Tracking Customer (TC) Net Price, and FSS Pricing (with and without IFF).
• Figure 515.4-2 CSP-1 Sheet: Provides instructions for entering dates related to transactional data and commercial agreements, and outlines columns for Customer, Discount, Quantity/Volume, and FOB Terms.
• NonManufacturers Sheet: Lists SIN#, Manufacturer Name, Manufacturer Part #, Dealer/Reseller Part #, Product Description, Manufacturer List Price, and Dealer/Reseller discount percentage.
• Country Codes Sheet: A comprehensive list of countries and their corresponding codes.
• Price Analysis Sheet: Details Commercial List Price, MFC Net Price, discounts, Proposed TC Net Price, FSS Price (with and without IFF), and a comparison of proposed government price to MFC price.

This spreadsheet is crucial for bidders to understand and prepare their pricing proposals. It outlines the required format for submitting pricing, discounts, manufacturer data, and country of origin information. Bidders must carefully review each sheet to ensure their submissions comply with the government's requirements and to accurately reflect their pricing structure.

Form / Attachment / Pricing Sheet

This document is an Excel file containing pricing and proposal preparation guidance, specifically for the 65IIF contract vehicle, version January 2018. It includes multiple sheets detailing product information, manufacturer data, tracking customer information, FSS pricing, non-manufacturer information, and country codes.

• Price Proposal Sheet: Requires bidders to input commercial list prices, manufacturer information (for resellers), net prices, discounts, and proposed FSS prices (with and without IFF).
• Figure 515.4-2 CSP-1 Sheet: Provides instructions and fields for entering specific dates related to data currency and transactional data ranges, as well as a field to indicate if disclosures are limited to products exceeding 75% of historical sales.
• NonManufacturers Sheet: Contains fields for SIN, manufacturer name, part numbers, product description, and discount information for non-manufacturers.
• Country Codes Sheet: A reference list of countries and their corresponding codes.
• Price Analysis Sheet: Outlines columns for analyzing commercial list prices, MFC net prices, discounts, proposed TC prices, and FSS prices, including a comparison of proposed government price to MFC price.

This document is crucial for bidders as it outlines the required format for submitting pricing information and provides guidance on how to complete the necessary proposal sections. It details the specific data points required for price proposals, including discounts, net prices, and FSS pricing, and references specific figures and instructions (like Figure 515.4-2) that must be adhered to. Understanding and accurately completing these pricing sheets is essential for proposal submission and evaluation.

Amendment / Modification

This amendment (0007) to solicitation 797-652F-05-0001-R6, originally dated 03/27/2018, incorporates the following updates:

• New Clause: GSAM Clause 552.238-120, "Economic Price Adjustment – Federal Supply Schedule Contracts (Tailored) (Sep 2024)" is added. This clause outlines procedures for adjusting contract pricing based on specified conditions, such as market index changes. It details definitions, exceptions, economic price adjustment methods (including specific notes for SIN 42-2A and 42-2b, and use of labor statistics indices like CPI-U and PPI), submission requirements, and contracting officer responsibilities.
• Updated Document: The "Responsibility Evaluation" document has been updated (October 2025 version). This section details requirements for new Department of Veterans Affairs (VA) Federal Supply Schedule (FSS) offers, including financial responsibility assessments. Offerors must complete the Contractor’s Qualifications and Financial Information Form or provide annual financial statements. Alternative methods for demonstrating financial responsibility are provided for new contractors with less than two years of experience.
• Updated Form: The "Signature Authority" form has been updated (August 2025 version). This form clarifies the process for identifying individuals delegated authority to sign FSS offers or contracts and requires company information, officer details, and authorized signatories.

• GSAM Clause 552.238-120 replaces GSAM/R 552.216-70.
• The "Responsibility Evaluation" document is updated to its October 2025 version.
• The "Signature Authority" form is updated to its August 2025 version.

This amendment does not explicitly state a change to the hour and date for receipt of offers. However, bidders should review the updated "Responsibility Evaluation" and "Signature Authority" documents for any changes in submission requirements or evaluation criteria related to financial responsibility and signatory authority.

Amendment / Modification

This amendment makes the following updates:

• Incorporates GSAM Clause 552.238-120, "Economic Price Adjustment – Federal Supply Schedule Contracts (Tailored)" (September 2024).

• Updates the "Responsibility Evaluation" document (October 2025).

• Updates the "Signature Authority" form (August 2025).

• GSAM Clause 552.238-120 is added.

• "Responsibility Evaluation" document is updated.

• "Signature Authority" form is updated.

This amendment does not appear to extend the hour and date specified for the receipt of offers. Bidders should review the updated clauses and forms to ensure compliance with any new or revised requirements.