6506--VAPAHCS Human Blood and Blood Related Products

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed pricing information for various medical supplies and services across multiple ordering periods. It serves as a pricing schedule for potential bidders to understand the cost structure for items related to the opportunity.

• Supplies: Includes items such as different types of plasma and red blood cells.
• Services: Encompasses a wide range of laboratory and specialized medical services, including various blood testing referrals, special handling, and STAT charges.
• Ordering Periods: The pricing is broken down into five distinct ordering periods, each with its own start and end dates, and associated quantities.
• Quantities and Units: Specifies the quantity and unit of measure for each item (e.g., bags, each).
• Contract Period: Defines the specific contract period for each ordering period.
• Period of Performance (POP): Indicates the start and end dates for each ordering period.
• FOB: Specifies the Freight On Board (FOB) point as 'Destination'.

This pricing sheet is crucial for bidders as it outlines the specific items and services required, along with their associated quantities and the timeframe for delivery. Bidders will need to use this information to formulate their pricing proposals, ensuring they align with the government's specified needs and the established ordering periods. The detailed breakdown helps in understanding the scope of potential contract work and associated costs.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Human Blood and Blood Related Products for the VA Palo Alto Health Care System. The acquisition is unrestricted.

• Provision of human blood, blood components, and related services.

• Strict adherence to current Food and Drug Administration (FDA) guidelines for blood collection, including specific requirements for bacteria risk control (single-step strategies like LVDS or pathogen reduction methods).

• Compliance with American Association of Blood Banks (AABB) Standards and California state regulations.

• Testing of blood for various infectious diseases (HIV, Hepatitis B/C, HTLV) and other specified tests (NAT, ALT, HIV P24).

• Blood must be collected in a closed system, processed in appropriate solutions, and labeled with expiration dates according to FDA and AABB regulations.

• Products must be visually free of hemolysis, excessive chyle, and clots.

• Contractor must supply 100% "volunteer donor" blood.

• Specific requirements for Red Blood Cell products (not over 15 days from collection) and Plateletpheresis products (returnable up to 24 hours before expiration).

• Services include screening for antigen-negative blood, CMV-negative blood, irradiation, freezing/thawing autologous blood, plateletpheresis, and antibody identification.

• Contract Type: Firm-Fixed-Price, Indefinite-Delivery, Indefinite-Quantity (IDIQ).

• Estimated Period of Performance: Ordering Period 1 (06/01/2026 – 09/30/2026) through Ordering Period 5 (10/01/2029 – 09/30/2030).

• Guaranteed Minimum Award: $100.00.

• Maximum Aggregate Value: $6,000,000.00.

• Questions due: January 05, 2026, 12 PM MDT.

• Quotes due: January 19, 2026, 12 PM MDT.

• Submission: Via email to David.alvarez4@va.gov and tawnya.krommenhoek@va.gov. Recommend sending at least one hour prior to the deadline due to potential email delays.

• Evaluation: Comparative evaluation based on conformance with SOW and Price List, Price, and Distribution Location. Best value determination.

• Award: A single award IDIQ contract.

• NAICS Code: 621991 (Blood and Organ Banks).

• Size Standard: $40 Million.

• Offerors must indicate if they meet specific small business categories (Small Business, EDWOSB, WOSB, SDVOSB, VOSB, HUBZone) and provide required documentation if applicable.

• A Price List (36C26126DXXXX_PRICE LIST) is attached and must be completed.

• Offerors must state compliance with FDA guidelines and specific bacteria risk control methods in their offer.

• Delivery location: VA Palo Alto Health Care System, Palo Alto, CA.

• STAT/Emergency orders require delivery within one (1) hour.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure human blood, blood components, and related services for the VA Palo Alto Health Care System (VAPAHCS).

• Provide human blood and blood components as detailed in a price list.

• Ensure strict adherence to all current Food and Drug Administration (FDA) guidelines for blood collection and processing.

• Comply with FDA guidance on bacteria risk control, specifically requiring single-step strategies such as large volume, delayed sampling (LVDS) (no sooner than 36 or 48 hours) or pathogen reduction methods.

• Blood must be typed for ABO and Rh antigens according to AABB standards.

• All donated blood must be tested for syphilis, HIV, Hepatitis B (HBsAg, Anti-HBc), Hepatitis C (anti-HCV), HTLV, and West Nile Virus using specified methods, including Nucleic Acid Testing (NAT).

• Blood collection must be in a closed system under aseptic conditions.

• Adhere to specified shelf-life expiration dates for blood products (e.g., 21 days for CPD, 35 days for CPDA-1, 42 days for ADSOL).

• Supply Red blood cell products not over 15 days from collection date; return excess for credit.

• Supply Plateletpheresis products with return policy up to 24 hours before expiration.

• Provide specific blood types (e.g., A Rh negative, O Rh negative) within defined age limits from collection.

• Perform required tests prior to delivery, including ABO Grouping, RHo(D), Syphilis, Antibody Detection, HBsAg, HCV Antibody, HIV Antigen/Antibody, Hepatitis B Core Antibody, HTLV Antibody, NAT for HCV/HIV RNA, and West Nile Virus.

• Offer services such as screening for antigen-negative blood, irradiating units, CMV-negative screening, freezing/storing/thawing autologous blood, plateletpheresis, crossmatching, and antibody identification.

• Perform HLA typing for HLA matched platelets and organ transplantation.

• Adherence to FDA and AABB regulations and standards.

• Specific testing and labeling requirements for all blood products.

• Compliance with specified expiration dates and return policies for products exceeding limits.

• VA Palo Alto Health Care System, Palo Alto, CA.

• Delivery to VA Palo Alto Blood Bank, 3801 Miranda Ave., Building 100, 4th Floor, Room F4-140, Palo Alto, CA 94304.

• Contractor must explicitly state compliance with FDA guidelines and specific bacteria risk control methods in their offer.

• 100% "volunteer donor" blood is required.

• Maintain readily available donor lists with names, addresses, and Social Security Numbers.

• No pre-payment required from autologous or designated blood donors for VA.

• Contractor incurs shipping fees for blood components.

• Notify VA immediately if a blood component potentially infectious with HIV, HCV, or HTLV may have been provided.

• Delivery timelines: STAT/Emergency (1 hour), ASAP (2 hours), Stock (6 hours, with two deliveries per weekday and one on Sunday).

• STAT and special delivery charges are from point of origin.

• Return of blood accepted under specific conditions regarding temperature, container integrity, and remaining crossmatch segments.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for various blood products and related services for the VA Palo Alto. It is divided into five ordering periods, detailing the items, quantities, and contract periods for each.

• Ordering Periods: The spreadsheet is organized into five distinct ordering periods (1 through 5), each covering a specific timeframe.
• Items: Includes a list of blood products (e.g., Plasma, Platelets, Red Cells) and various laboratory services (e.g., Phenotyping, Screening, HLA Typing).
• Quantities & Units: Specifies the quantity and unit of measure for each item (e.g., bags, each).
• Contract Periods: Defines the start and end dates for each ordering period.
• Pricing: While unit prices are not explicitly listed in the provided text, the "LINE ITEM IS" column indicates "Priced," suggesting that pricing is a key component of this document.
• Delivery: Specifies "Destination" as the FOB point.

This pricing sheet is crucial for bidders as it outlines the specific products and services required, along with their associated quantities and contract periods across multiple ordering periods. Bidders will need to use this information to formulate their pricing proposals and understand the scope of potential contract fulfillment. The detailed breakdown by ordering period allows for strategic planning and resource allocation over the contract's duration.

Sources Sought Notice

This notice is a Sources Sought for market research to support the procurement of Human Blood and Blood Related Products for the VA Palo Alto Health Care System (VAPAHCS). The government is assessing industry capabilities and potential acquisition strategies. A future solicitation may be published based on responses.

• Provision of Human Blood and Blood Related Products.

• Products must comply with FDA regulations, California state laws, and AABB Standards.

• Contractor must be registered with the FDA.

• Establishment must be located within one (1) hour of VAPAHCS for timely delivery of STAT/Emergency Orders.

• Contractor shall supply 100% "volunteer donor" blood.

• The attached Statement of Work and Price List provide full details.

• The requirement is structured into five (5) ordering periods:

  • Ordering Period ONE (1): POP Begin 06-01-2026, POP End 09-30-2026
  • Ordering Period TWO (2): POP Begin 10-01-2026, POP End 09-30-2027
  • Ordering Period THREE (3): POP Begin 10-01-2027, POP End 09-30-2028
  • Ordering Period FOUR (4): POP Begin 10-01-2028, POP End 09-30-2029
  • Ordering Period FIVE (5): POP Begin 10-01-2029, POP End 09-30-2030

• Principal NAICS Code: 621991 (Blood and Organ Banks)

• Product/Service Code: 6506 (Blood and Blood Products)

• Interested vendors must submit a capability statement (2-3 pages) demonstrating their ability to provide the requested supplies and services.

• Required information includes:

  • Past experience with similar systems.
  • Availability and company address.
  • GSA Federal-Supply Schedule contract number (if applicable).
  • Business size and socio-economic status (Small, SDVOSB, VOSB, 8(a), etc.).
  • UEI number.
  • SAM.gov and SBA DSBS Registry registration status.
  • Current commercial pricing and discounts.
  • Links to GSA schedules or attached files.
  • Citations of current/past customers (last 2 years) with contact info.
  • Other relevant competency information.

• Response Due Date: November 24, 2025, 12:00 PM Mountain Time.

• Submit responses via email to David J. Alvarez (david.alvarez4@va.gov) and Tawnya Krommenhoek (tawnya.krommenhoek@va.gov).

• Use "Attention: VAPAHCS Human Blood and Blood Related Products" in the email subject line.

• This is a market research effort to identify potential sources and their size classifications.

• The government will use responses to inform acquisition decisions and potential set-asides.

• This is a Sources Sought notice, not a solicitation. Responses are not offers.

• No questions will be received at this time.

• If a GSA Schedule is viable, a future RFQ may be posted to GSA eBuy.