6515--36C25926Q0248| Request for Quote on Anesthesia Supply Carts for Rocky Mountain Regional VA Medical Center

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products." It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products. It also includes manufacturer or nonmanufacturer representation and certification.

• Subcontracting Compliance: Offerors must certify they will adhere to subcontracting limitations (e.g., not paying more than 50% of the contract value to firms that are not certified SDVOSBs or VOSBs for supplies, or if a nonmanufacturer, supplying products from domestic small business manufacturers).
• Manufacturer/Nonmanufacturer Certification: Offerors must select and certify whether they are the manufacturer or producer of the end item, or if they qualify as a nonmanufacturer (meeting criteria for employee count, primary business, and ownership/possession of items).
• Penalties: Acknowledges that false certifications are subject to penalties under 18 U.S.C. § 1001.
• Compliance Verification: Offerors understand they may be required to provide documentation to verify compliance.
• Required Completion: The certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible.

This form is critical for bidders to complete accurately. It directly impacts eligibility for award, particularly for small business set-aside opportunities. Bidders must understand and certify their adherence to subcontracting rules and their status as a manufacturer or nonmanufacturer to be considered for the contract. Failure to complete this form correctly will result in disqualification.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components to comply with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify which end products are domestic and which are foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products (excluding those made of iron/steel or COTS items), offerors must specify the country of origin and whether they exceed 55% domestic content.
• COTS Items: Commercially available off-the-shelf (COTS) items are defined separately.
• Required Lists: Offerors must list:
  • Foreign end products with their country of origin and domestic content percentage (if applicable).
  • Domestic end products containing a critical component.

Bidders must complete this certificate accurately to demonstrate compliance with the Buy American Act. Failure to provide correct information may affect offer evaluation. The government will evaluate offers based on FAR Part 25.

Solicitation / RFP / RFQ

This solicitation is for the purchase of fourteen (14) Anesthesia Supply Carts and associated accessories for the Rocky Mountain Regional VA Medical Center. The requirement is for a Brand Name or Equal product, with specific part numbers and configurations provided.

• Quantity: 14 Anesthesia Carts with specified configurations.

• Configuration Items: Includes carts (P/N: C-274930 or equal), specific cart models (P/N: MBP3210TP-DB or equal), and various divider kits, rails, brackets, shelves, and holders.

• Salient Characteristics: Carts must be wheeled, have non-electronic push-button mechanical locks, be 45" high with 30" drawer space, and include specific modular drawer dividers, top rails, hanger rails, side brackets, overbridges, tilt bins, IV poles, pass-thru pullout shelves, glove box holders, and wire baskets.

• Condition: Equipment must be new, not used or refurbished. Date of manufacture must not be greater than 2 years prior to the purchase order date. Batteries must not be manufactured more than 12 months prior to the purchase order issue date.

• Documentation: Vendor must provide operation and maintenance manuals, service manuals, maintenance requirements, and part lists.

• Packaging & Shipping: Equipment must ship in original OEM packaging, complete (no partial shipments), and with specific information on the shipping label and packing slip.

• Delivery: Within 30 days from the time of award to Rocky Mountain Regional VA Medical Center, Aurora, CO, during specified hours.

• Inspection: Government will perform inspection and testing prior to acceptance.

• Warranty: Manufacturer's warranty required, covering all travel and shipping costs for repairs. Warranty commences upon acceptance and verification of functionality.

• Recalls: Vendor must immediately notify VA of any device recalls, removals, adjustments, or modifications.

• Disposal: Vendor is responsible for removal/disposal of waste and excess material.

• Installation/Training: Not explicitly required (marked 'No').

• Security: C&A requirements do not apply as the equipment does not connect to a VA network or store patient information.

• Delivery: Within 30 days of award.

• Invoices and supporting documentation due within 30 days at the end of each month.

• Brand Name or Equal requirement.

• The purpose is to replace current carts with failing electronic locks to enhance patient safety and workflow efficiency.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0248) for commercial items, specifically Anesthesia Supply Carts for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract. This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code is 339112 with a size standard of 1,000 employees.

The primary requirement is for Anesthesia Supply Carts, including specific components and quantities listed in the Price/Cost Schedule. Offerors must provide either the Basix model (PN: C-274930) or an equal product. Detailed specifications for the cart and its accessories are provided. Delivery is FOB Destination to the VA Medical Center in Aurora, CO.

• Contract Type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but implied by delivery requirements.

• Estimated Value: Not stated.

• Questions Deadline: February 13, 2026, 12:00 PM MT.

• Quote Submission Deadline: February 20, 2026, 12:00 PM MT.

• Submission Method: Email only to lynn.lim@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors:

  1. Technical capability or quality of the item offered.
  2. Price.

• Award will be made on an "All or Nothing" basis to the responsible offeror whose quote is most advantageous, considering price and technical factors.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be VetCert verified and visible in the SBA Veteran Small Business Certification database at the time of quote submission and award.

• Offerors must be an OEM, authorized dealer, distributor, or reseller, providing an authorization letter from the OEM. Gray market or remanufactured items are not acceptable.

• Offerors providing "or equal" products must meet salient characteristics and provide descriptive literature, brand name, and model number. An authorized distributor letter is required.

• Submission requires two volumes: Technical (including specifications, cut sheets, brochures, and completed attachments like VAAR Clause 852.219-76) and Price.

• Contact Lynn Lim (lynn.lim@va.gov) for inquiries.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Anesthesia Supply Carts for the Rocky Mountain Regional VA Medical Center. The solicitation is issued by the Department of Veterans Affairs, Network Contracting Office NCO 19.

Details regarding the specific requirements for the Anesthesia Supply Carts are provided in the attached "Combine Synopsis Anesthesia Supply Carts" document. Additional related documents include "SON Anesthesia Supply Carts," "FAR 52 225 2 Buy American Certificate," and "VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products."

• Product Service Code: 6515

• NAICS Code: 339112

• Place of Performance: Department of Veterans Affairs, Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora CO 80045, USA.

• Response Date/Time/Zone: February 20, 2026, 12:00 PM Mountain Time, Denver, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business Concern).

• The full requirement details are in the attached "Combine Synopsis Anesthesia Supply Carts."