6515--36C25926Q0268| Request for Quote on Hand Cycles for Rocky Mountain Regional VA Medical Center

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components.

• Domestic End Product Certification: Offerors must certify that each end product is domestic and contains a critical component, unless listed otherwise.
• Foreign End Products: Offerors must list foreign end products, their country of origin, and whether they exceed 55% domestic content (unless COTS).
• Domestic End Products with Critical Components: Offerors must list domestic end products that contain a critical component.
• Definitions: Key terms like "domestic end product," "foreign end product," and "COTS item" are defined in the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining compliance with the Buy American Act. The government will evaluate offers based on the information provided in this certificate and related FAR policies (Part 25).

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products." It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products. It also includes manufacturer or nonmanufacturer representation and certification.

• Subcontracting Limitations: Offerors must certify compliance with the 50% subcontracting limit for firms that are not certified SDVOSBs or VOSBs (for supplies/products). For non-manufacturers, it requires supplying products from domestic small business manufacturers or processors, unless a waiver is granted.
• Manufacturer/Nonmanufacturer Certification: Offerors must select and certify their status as either a manufacturer/producer or a nonmanufacturer. Nonmanufacturer criteria include employee count, primary business activity, and taking ownership of items.
• Compliance Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Consequences of Non-Compliance: Details potential penalties for awarded SDVOSB/VOSB contractors found not to have acted in good faith.
• Documentation: Offerors understand they may be required to provide documentation to verify compliance.
• Signature Block: A section for the offeror to complete, sign, and date, certifying their compliance.

This form is mandatory for offerors to complete and return with their bid, quotation, or proposal. Failure to provide this completed certification will render the offer ineligible for evaluation and award. Bidders must carefully review and accurately complete the certification based on their company's status and intended subcontracting plan to ensure eligibility.

Statement of Need

This document outlines the Rocky Mountain Regional VA Medical Center's (RMRVAMC) requirement for two (2) adaptive recumbent hand cycles and accessories. This is a "Brand Name or Equal" procurement, meaning vendors can propose equivalent products that meet the specified salient characteristics.

• Items: Two (2) adaptive recumbent hand cycles.

  • One (1) HASE K-ONE Plus or equal.
  • One (1) HASE K-One Handbike or equal.

• Salient Characteristics: Detailed specifications are provided for both the HASE K-ONE Plus and HASE K-One Handbike configurations, including specific battery types (Bosch Powerpack 545Wh or Shimano STEPS 630WH), brake systems (Hydraulic Disc Brakes), wheel/tire types (Marathon Plus), and adjustability features (seat height & frame length).

• Scope: Supports the Eastern Colorado Health Care System (ECHCS) Recreation Therapy Program for SCI/D outpatients and inpatients, for therapeutic outings and the VA National Recreation Sports Equipment (RSE) Program.

• Purpose of Second Unit: To serve as a demo/trial option for Veterans.

• Condition: Equipment must be new, not used or refurbished. Batteries must be manufactured no more than 12 months prior to the purchase order date. The entire unit must not be manufactured more than 2 years prior to the purchase order date.

• Packaging & Shipment: Equipment must be shipped in original OEM packaging, complete (no partial shipments), and free of defects or damage.

• Documentation: Vendor must provide all applicable service manuals, maintenance requirements, and part lists.

• Delivery: Within 30 days from the time of award.

• Ship To: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• Delivery Hours: Monday – Friday; 0700hrs – 1500hrs (excluding Federal Holidays).

• Inspection: Government will perform inspection and testing prior to acceptance.

• Warranty: Contractor shall provide all manufacturer’s warranties, commencing upon acceptance. Warranty must include all travel and shipping costs for repairs.

• Invoices and supporting documentation due within 30 days at the end of each month.

• Specific information required on invoices includes Contractor details, Contract/PO numbers, CLIN, and itemized pricing.

• Installation: Not Required.

• Training: Not Required.

• Security: C&A and Security Accreditation Package are not required as the equipment does not connect to a VA network or store patient information.

• Recalls: Vendor must immediately notify VA of any device recalls or required adjustments/modifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0268) for commercial items, specifically hand cycles, for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract. This announcement is the sole solicitation; written solicitations will not be issued.

• Procurement of HASE K-ONE Plus or equal hand cycles (Item 0001) and HASE K-One Handbike or equal (Item 0002).

• Delivery is F.O.B. Destination to Rocky Mountain VA Medical Center, Aurora, CO 80045.

• No remanufactured or gray market items will be accepted. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter.

• For "or equal" products, offerors must clearly identify the item by brand name, make/model, and provide descriptive literature, meeting specified salient characteristics.

• Contract type: Firm-fixed-price.

• Provisions and clauses are in effect through Federal Acquisition Circular (FAC) 2025-06.

• Questions Deadline: 4:00pm MT, March 04, 2026 (submit in writing).

• Quotes Deadline: 12:00pm MT, March 12, 2026, emailed to lynn.lim@va.gov (4MB email limit).

• Quotes must be completed in their entirety, signed, and dated.

• Submission requires two volumes: (I) Technical (including specifications, cut sheets, brochures, authorized distributor letter, and completed VAAR Clause 852.219-76 and FAR 52.225-2 if required) and (II) Price.

• Evaluation factors: Factor 1 (Technical capability/quality) and Factor 2 (Price).

• Award will be made on an All or Nothing Basis.

• NAICS Code: 339113 (Size Standard: 800 Employees).

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• SDVOSB status must be VetCert verified and visible in SBA Veteran Small Business Certification at the time of quote submission and award.

• Offerors are warned against contacting VA personnel other than the Contracting Officer and Contract Specialist.

• All proprietary information must be clearly marked.

• Contact for information: Lynn Lim, lynn.lim@va.gov.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Hand Cycles for the Rocky Mountain Regional VA Medical Center. The solicitation number is 36C25926Q0268.

The primary requirement is the procurement of Hand Cycles. Full requirement details are available in the attached "Combine Synopsis Hand Cycles" document.

Not specified in the provided text.

• Response Date/Time: March 12, 2026, 12:00 PM Mountain Time, Denver, USA.
• Archive Date: 1 day after the response date.

This opportunity is set aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 339113
• Product Service Code: 6515
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.
• Place of Performance: Department of Veterans Affairs, Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora CO 80045.
• Point of Contact: Lynn Lim, Contract Specialist, lynn.lim@va.gov.
• Referenced Attachments: Combine Synopsis Hand Cycles, Statement Of Need, VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products, FAR 52 225 2 Buy American Certificate.