6515--36C25926Q0321| Request for Quote on Computerized Vascular Diagnostic System for Rocky Mountain Regional VA Medical Center

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-76, a VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products. It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products.

• Compliance Certification: Offerors must certify that they will comply with subcontracting limitations.
• Contract Type Specifics:
  • For contracts for supplies (not from a non-manufacturer), offerors must certify they will not pay more than 50% of the government's payment to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
  • For contracts for supplies from a non-manufacturer, offerors must certify they will supply products from a domestic small business manufacturer or processor, unless a waiver is granted.
• Manufacturer/Nonmanufacturer Representation: Offerors must identify themselves as either a manufacturer/producer or a nonmanufacturer and provide supporting certifications (e.g., employee count, primary business activity, ownership of items).
• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Record Keeping: Offerors may be required to provide documentation to demonstrate compliance.

This is a mandatory certification for offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will render the offer ineligible for evaluation and award. Bidders must carefully review and accurately complete the required sections to ensure compliance with small business subcontracting requirements.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components to comply with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify which end products are domestic and which are foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products, offerors must specify the country of origin and whether they exceed 55% domestic content (unless they are COTS items).
• Unknown Domestic Content: If the percentage of domestic content is unknown, offerors should select "no."
• Listing Requirements: Specific sections are provided for listing foreign end products and domestic end products containing critical components.

This form is crucial for bidders to complete as part of their offer. It directly impacts the evaluation of their proposal under the Buy American Act. Failure to properly complete this certification may affect the offeror's eligibility or the evaluation of their offer. The government will evaluate offers in accordance with FAR Part 25.

Statement of Need

The Rocky Mountain Regional VA Medical Center (RMRVAMC) and PFC Floyd K. Lindstrom VA Clinic require the purchase of two (2) computerized vascular diagnostic systems and associated accessories. This is for a Brand Name or Equal product to replace aging, end-of-life equipment and ensure continuity of high-quality diagnostic testing for Veterans.

• System Type: Computerized non-invasive vascular diagnostic system capable of physiologic arterial and venous testing.

• Modalities: Must support Continuous Wave (CW) Doppler, Pulse Volume Recording (PVR), and Photoplethysmography (PPG).

• Display: Touchscreen display monitor suitable for clinical use.

• Operating System: Windows 11-based or equivalent.

• Connectivity: DICOM connectivity with structured reporting and modality worklist for PACS integration.

• Features: Automatic programmable cuff inflation, complete arterial cuff package, Doppler probes, export/storage in standard medical imaging formats.

• Compatibility: Must be compatible with VA network security and interoperability requirements.

• Completeness: Must include all necessary hardware, software licenses, and accessories for full operational capability.

• Condition: New equipment with manufacturer warranty.

• Scope of Work: System will be used for ABI, TBI, PVR, CW Doppler studies, thoracic outlet studies, AV fistula steal studies, Raynaud’s testing, and other physiological vascular examinations. Integration with VA imaging environment via DICOM is required.

• Delivery Time: Within 30 calendar days of award.

• Delivery Location: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling Street, Aurora, CO 80045.

• Delivery Hours: Monday–Friday, 0700–1500, excluding Federal Holidays.

• Packaging: Shall be delivered in original OEM packaging. Partial shipments will not be accepted.

• Warranty: Manufacturer’s standard warranties upon delivery, commencing upon Government acceptance. Coverage includes parts, labor, and shipping for repairs.

• Documentation: Vendor must provide all applicable service manuals, operating manuals, maintenance requirements, and parts documentation.

• Installation: Not specified as required (No).

• Training: Not specified as required (No).

• Cybersecurity: Equipment must meet all applicable VA cybersecurity, network, and information security requirements. Coordination with local OIT, Biomedical Engineering, and ISO is required prior to network connection.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0321) for commercial items, specifically a Computerized Vascular Diagnostic System with Doppler, PVR/PPG, DICOM Connectivity, and Accessories, or equal, for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract.

• Procurement of two (2) Computerized Vascular Diagnostic Systems, including Doppler, PVR/PPG, DICOM Connectivity, and Accessories, or equal.

• Products must be new Original Equipment Manufacturer (OEM) goods; remanufactured or gray market items are not acceptable.

• Offerors providing "or equal" products must meet or exceed specified salient physical, functional, or performance characteristics and clearly identify the item with brand name and model number, including descriptive literature and any planned modifications.

• Offerors must provide an authorization letter or other documentation from the OEM verifying their status as an authorized dealer, distributor, or reseller.

• Contract Type: Firm-fixed-price.

• Delivery: F.O.B. Destination to Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• Questions Deadline: March 12, 2026, 4:00pm MT (submit in writing).

• Quote Submission Deadline: March 20, 2026, 12:00pm MT.

• Submission Method: Email only to lynn.lim@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors:

  1. Technical capability or quality of the item offered.
  2. Price.

• Award will be made to the responsible offeror whose quote is most advantageous, considering price and technical factors. The Government reserves the right to award solely on initial quotes received.

• Award will be made on an All or Nothing Basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 339112, Small Business Size Standard: 100 Employees.

• SDVOSB status must be VetCert verified and visible in the SBA Veteran Small Business Certification at the time of quote submission and award.

• Offerors must complete and submit "Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products" and FAR 52.225-2 if required.

• Offerors must state if quoted items are available through existing Government-wide Acquisition Contracts (GWAC), GSA MAS, or VA-wide Acquisition Contracts.

• Contact Lynn Lim (lynn.lim@va.gov) for solicitation information.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for a Computerized Vascular Diagnostic System for the Rocky Mountain Regional VA Medical Center. The solicitation details the full requirements for this procurement.

• Procurement of a Computerized Vascular Diagnostic System.

• Full requirement details are provided in the attached "Combine Synopsis Computerized Vascular Diagnostic System" document.

• Compliance with FAR 52 225 2 Buy American Certificate is required.

• VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products is also required.

• Not explicitly stated in the provided text, but implied to be a contract for goods/services.

• Quotes are due by March 20, 2026, at 12:00 PM Mountain Time, Denver, USA.

• The contracting office is located at 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The primary document is a Combined Synopsis-Solicitation.

• Additional referenced documents include: "Statement of Need," "FAR 52 225 2 Buy American Certificate," and "VAAR 852 219-76 VA LOS-Certificate of Compliance for Supplies and Products."