6515--36C25926Q0352| Request for Quote on Hand Cycles for Rocky Mountain Regional VA Medical Center SB Set-Aside

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Hand Cycles for the Rocky Mountain Regional VA Medical Center. The solicitation is a combined synopsis and solicitation.

• Procurement of Hand Cycles.

• Full requirement details are available in the attached "Combine Synopsis Hand Cycles" document.

• Not specified in the provided text.

• Response Date/Time: April 02, 2026, 12:00 PM Mountain Time, Denver, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• Place of Performance: Department of Veterans Affairs, Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora CO 80045, USA.

• Set-Aside: SBA (Small Business Administration) set-aside.

• NAICS Code: 339113 (Surgical and Medical Instrument Manufacturing).

• Product Service Code: 6515 (Medical and Surgical Equipment).

• Contact Person: Lynn Lim, Contract Specialist, lynn.lim@va.gov.

• Additional Documents: "Combine Synopsis Hand Cycles," "Statement Of Need," and "FAR 52 225 2 Buy American Certificate" are attached and contain further details.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0352) for commercial items, specifically hand cycles, for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract. This announcement is the sole solicitation; no written solicitation will be issued. The government reserves the right to make no award.

• Items: HASE K-ONE Plus or equal, and HASE K-One Handbike or equal. Shipping is included.

• Delivery: F.O.B Destination to Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• Non-Gray Market Items: Procurement is for new OEM medical supplies. Remanufactured or gray market items are unacceptable. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter from the OEM.

• "Or Equal" Products: Must meet or exceed salient physical, functional, or performance characteristics. Must clearly identify brand name, make/model, and include descriptive literature. Offerors must provide an authorized distributor letter.

• Contract Type: Firm-fixed-price.

• Incorporated Provisions/Clauses: Those in effect through Federal Acquisition Circular (FAC) 2026-01 (effective March 13, 2026).

• Questions Deadline: 4:00 PM MT, March 26, 2026 (submit in writing).

• Quote Submission Deadline: 12:00 PM MT, April 02, 2026.

• Submission Method: Email only to lynn.lim@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors:

  1. Technical capability or quality of the item offered.
  2. Price.

• Evaluation Approach: Comparative evaluation process. Award will be made to the responsible offeror whose quote is most advantageous, considering price and technical factors. The government may select a quote other than the lowest priced if it offers additional benefit. Offers must meet minimum requirements.

• Award Basis: All or Nothing Basis.

• NAICS Code: 339113 (Small business size standard: 800 Employees).

• Set-Aside: 100% set-aside for Small Business (SB).

• SDVOSB/VOSB Status: If applicable, must be VetCert verified and visible in SBA Veteran Small Business Certification at time of quote submission and award.

• Offerors must complete the RFQ in its entirety, including signing and dating.

• Submissions require two volumes: (I) Technical (including specifications, cut sheets, brochures, and FAR 25 Provision completion) and (II) Price (completed pricing schedule).

• Offerors must state if quoted items are available through existing Government-wide Acquisition Contracts (GWAC), GSA MAS, or VA-wide Acquisition Contracts.

• Contact Lynn Lim (lynn.lim@va.gov) for solicitation information. Do not contact other VA personnel.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the origin of end products and their components to comply with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify if end products are domestic or foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products, offerors must specify the country of origin and whether they exceed 55% domestic content (unless they are COTS items).
• COTS Items: Commercially available off-the-shelf (COTS) items are treated differently.
• Definitions: Key terms like "domestic end product," "foreign end product," and "critical component" are defined in the "Buy American-Supplies" clause.

Bidders must complete this certificate accurately to demonstrate compliance with the Buy American Act. Failure to provide correct information may affect offer evaluation. The government will evaluate offers based on the policies in FAR Part 25.

Statement of Need

The Rocky Mountain Regional VA Medical Center (RMRVAMC) requires the purchase of two (2) adaptive recumbent hand cycles and accessories. This is a Brand Name or Equal requirement.

• Item 1: HASE K-ONE Plus or equal, with specific salient characteristics including Bosch Powerpack 545 Battery, Standard Charger, Enviolo/Diff/Hydraulic Disc Brakes, Mudguards, Lights, Marathon Plus tires, Built-In Helping Handles, adjustable seat height & frame length, Tire Sealant, and Platform Heel Support Pedals w/ Toe Strap.

• Item 2: HASE K-One or equal Handbike, with specific salient characteristics including Shimano STEPS EP6 Cargo, Shimano Inter 5 Di2 Internal Hub, Diff/Hydraulic Disc Brakes, Mudguards, Lights, Marathon Plus tires, Aluminum Full Suspension frame, adjustable seat height & frame length, Shimano STEPS BATTERY (630WH), and a HASE 2AH Shimano STEPS Battery Charger.

• Scope: Supports the Eastern Colorado Health Care System (ECHCS) Recreation Therapy Program for SCI/D outpatients and inpatients, for therapeutic outings and the VA National Recreation Sports Equipment (RSE) Program.

• Condition: Equipment must be new, in original OEM packaging, and not used or refurbished. Batteries must be manufactured no more than 12 months prior to the purchase order date. Date of manufacture for equipment must not be greater than 2 years before the purchase order date.

• Documentation: Vendor must provide all applicable service manuals, maintenance requirements, and part lists.

• Ship To: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• Delivery Timeline: Within 30 days from the time of award.

• Delivery Hours: Monday – Friday; 0700hrs – 1500hrs (excluding Federal Holidays).

• Shipment: Complete shipments only; no partial shipments accepted.

• Inspection: Government will perform inspection and testing prior to acceptance.

• Warranty: Contractor shall provide all manufacturer’s warranties. Warranty commences upon acceptance and verification of functionality. All travel and shipping costs for warranty repair are included.

• Invoices and supporting documentation due within 30 days at the end of each month.

• Must include specific details as outlined in the document (Contractor info, dates, CLINs, item details, prices, etc.).

• Recalls: Vendor must immediately notify VA of any device recalls, removals, adjustments, or modifications.

• Installation/Training: Not explicitly required (marked No).

• Security: C&A requirements and Security/Accreditation Packages do not apply as the equipment does not connect to a VA network or store patient information.