6515--6515- Medical equipment - UV enclosure, supporting software installation and training MFR: UV Concepts Inc.

SOL #: 36C26026Q0602Sources Sought

Overview

Buyer

Veterans Affairs
Veterans Affairs, Department Of
260-NETWORK CONTRACT OFFICE 20 (36C260)
VANCOUVER, WA, 98661, United States

Place of Performance

Seattle

NAICS

Electromedical and Electrotherapeutic Apparatus Manufacturing (334510)

PSC

Medical And Surgical Instruments, Equipment, And Supplies (6515)

Set Aside

No set aside specified

Timeline

1
Posted
Apr 23, 2026
2
Response Deadline
May 7, 2026, 9:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Seattle VA Health Care System, has issued a Sources Sought Synopsis to identify capable vendors for a UV enclosure and supporting software suite. This requirement aims to establish an automated, traceable UV-C disinfection process for reusable medical equipment (RME). The government is conducting market research to determine if this requirement can be set-aside for small businesses or other socio-economic programs. Responses are due by May 7, 2026, at 3:00 PM Mountain Standard Time.

Scope of Work

The VA seeks a single award contract for a Brand Name or Equal UV enclosure (MFR: UV Concepts Inc.) compatible with existing UVD technology. The system must include:

  • UVE (UV-Enclosure): Large enough for items like wheelchairs and IV-poles, featuring a 60-second automated cycle and digital integration with a cloud-based platform. (MFR Part #: UVE001002)
  • Annual Service: Full parts & labor warranty, annual bulb replacement, and preventative maintenance. (MFR Part #: UVE111002)
  • Annual Process Management Platform: Hardware and software with 250 digital indicator tags, unlimited cloud access, and software updates. (MFR Part #: UVE221002)
  • Installation and On-site Training.
  • Freight.

Salient characteristics include inactivating microorganisms on large high-touch portable equipment, documented Log-5 reduction (99.999%) in 60 seconds by an independent lab, IEC 61010 Certification, ISO 13849-1 conforming safety controller, occupancy monitoring, multi-frequency RFID/Bluetooth badge reader, and a glove-compatible touchscreen computer for data logging and real-time alerts.

Contract Details

  • Opportunity Type: Sources Sought
  • NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing)
  • Small Business Size Standard: 1,205 employees
  • PSC/FSC: 6515 (Medical and Surgical Instruments, Equipment and Supplies)
  • Place of Performance: Seattle VA Health Care System, 1660 S Columbian Way, Room 2A-104, Building 100, Seattle, WA 98108.

Submission Requirements & Deadline

Interested and capable vendors must submit a written statement electronically to amy.kuczajda@va.gov by May 7, 2026, 3:00 PM Mountain Standard Time. The response must include:

  • Point of Contact
  • Business size
  • Short Description of Capabilities
  • Proof of authorized service provider from the manufacturer
  • VetCert certification (if applicable)
  • Unique Entity ID (UEI#)
  • FSS/GSA schedule Number (if applicable)

Responses will be used for market research and to identify potential set-aside opportunities.

People

Points of Contact

Amy KuczajdaContract OfficerPRIMARY

Files

Files

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Versions

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Sources Sought
Posted: Apr 23, 2026
6515--6515- Medical equipment - UV enclosure, supporting software installation and training MFR: UV Concepts Inc. | GovScope