6515--6515- Medical equipment - UV enclosure, supporting software installation and training MFR: UV Concepts Inc.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Seattle VA Health Care System, has issued a Sources Sought Synopsis to identify capable vendors for a UV enclosure and supporting software suite. This requirement aims to establish an automated, traceable UV-C disinfection process for reusable medical equipment (RME). The government is conducting market research to determine if this requirement can be set-aside for small businesses or other socio-economic programs. Responses are due by May 7, 2026, at 3:00 PM Mountain Standard Time.
Scope of Work
The VA seeks a single award contract for a Brand Name or Equal UV enclosure (MFR: UV Concepts Inc.) compatible with existing UVD technology. The system must include:
- UVE (UV-Enclosure): Large enough for items like wheelchairs and IV-poles, featuring a 60-second automated cycle and digital integration with a cloud-based platform. (MFR Part #: UVE001002)
- Annual Service: Full parts & labor warranty, annual bulb replacement, and preventative maintenance. (MFR Part #: UVE111002)
- Annual Process Management Platform: Hardware and software with 250 digital indicator tags, unlimited cloud access, and software updates. (MFR Part #: UVE221002)
- Installation and On-site Training.
- Freight.
Salient characteristics include inactivating microorganisms on large high-touch portable equipment, documented Log-5 reduction (99.999%) in 60 seconds by an independent lab, IEC 61010 Certification, ISO 13849-1 conforming safety controller, occupancy monitoring, multi-frequency RFID/Bluetooth badge reader, and a glove-compatible touchscreen computer for data logging and real-time alerts.
Contract Details
- Opportunity Type: Sources Sought
- NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing)
- Small Business Size Standard: 1,205 employees
- PSC/FSC: 6515 (Medical and Surgical Instruments, Equipment and Supplies)
- Place of Performance: Seattle VA Health Care System, 1660 S Columbian Way, Room 2A-104, Building 100, Seattle, WA 98108.
Submission Requirements & Deadline
Interested and capable vendors must submit a written statement electronically to amy.kuczajda@va.gov by May 7, 2026, 3:00 PM Mountain Standard Time. The response must include:
- Point of Contact
- Business size
- Short Description of Capabilities
- Proof of authorized service provider from the manufacturer
- VetCert certification (if applicable)
- Unique Entity ID (UEI#)
- FSS/GSA schedule Number (if applicable)
Responses will be used for market research and to identify potential set-aside opportunities.