6515--691 | Optical Coherence Tomography System w/ Table and Software

Solicitation / RFP / RFQ

This solicitation is for the procurement of an Optical Coherence Tomography (OCT) System with a table and software for the Bakersfield VA Clinic. The OCT system is intended to aid in the diagnosis and treatment of eye diseases, injuries, and vision impairments, thereby improving patient care.

• OCT System: Must meet or exceed specified physical, functional, and performance characteristics. Key technologies include cSLO, SD-OCT, Active Eye Tracking, Noise Reduction, and Auto Rescan.

• Imaging Capabilities: Minimum multimodal imaging for Retina, Glaucoma, and Infrared-Reflectance (IR). Specific requirements for scan field angles, resolution, and depth are detailed for both Retinal and Anterior Segment imaging.

• Ancillary Components: Includes Widefield/ultra-widefield retinal imaging lens, OCTA Technology, Anterior Segment OCT, Widefield Imaging Module, and software for advanced glaucoma diagnostics.

• Connectivity: Must seamlessly communicate with existing and planned systems without disruption and must not interfere with other building software.

• Deliverables: Includes the OCT system, table, software, electronic user and repair manuals, installation, and one-time training.

• Contract Type: Firm-fixed-price.

• Period of Performance: 60 Days After Receipt of Order (ARO).

• Delivery Date: By 8/1/2026.

• Submission Method: Email quotes to angela.kyte@va.gov and robert.clark15@va.gov.

• Due Date: May 27, 2026, 9:00 AM CDT.

• Evaluation: Competitive best value selection using Comparative Analysis. Factors include Technical Capability (based on SOW), Past Performance, and Price.

• NAICS Code: 339112.

• Size Standard: 1000 Employees.

• Set Aside: This acquisition is UNRESTRICTED.

• Offerors must complete and submit the "COST PRICE/ SCHEDULE", a manufacturer's authorization letter (if not the manufacturer), lead times, Buy American Certificate (FAR 52.225-2), and Trade Agreement Certificate (FAR 52.225-6) if applicable.

• Two references of current or prior contracts are required.

• Documentation confirming seamless communication and software compatibility is mandatory.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ) for commercial items, seeking an Optical Coherence Tomography (OCT) System with a table and software. The Department of Veterans Affairs, Regional Procurement Office West (RPOW), is issuing this announcement as the sole solicitation; no separate written solicitation will be issued. Proposals are requested.

• The primary deliverable is an Optical Coherence Tomography (OCT) System, including a table and software.

• Specific technical requirements are detailed in the attached "Solicitation 36C24W26Q0163 - OCT with Table and Software" document.

• The solicitation number is 36C24W26Q0163.

• The Federal Acquisition Regulation (FAR) provisions and clauses in effect through Federal Acquisition Circular 2026-01 (effective 03/13/2026) are incorporated.

• Proposals are due by 05-27-2026 at 09:00 CENTRAL TIME, CHICAGO, USA.

• Evaluation criteria and factors will be detailed within the solicitation document.

• This acquisition is solicited as Unrestricted, Open Market.

• The North American Industrial Classification System (NAICS) code is 339112, with a small business size standard of 1,000 employees.

• Bidders are instructed to "PLEASE READ ALL ATTACHMENTS."

• The Place of Performance is the VA Greater Los Angeles Healthcare System, Bakersfield VA Clinic, 900 Old River Rd., Bakersfield CA 93311, USA.

• The Contracting Office is located at McClellan Park, CA 95652.

• The Point of Contact is Angela Kyte, Contract Specialist, at angela.kyte@va.gov or 210-740-2564.