6515--766-26-2-400-0705 -Charleston CMOP OPEN MARKET-LUBRICATED LATEX CONDOMS -(VA-26-00058760)

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for pharmaceutical products, specifically for "Line Item Med / Surg (CMOP)". The Department of Veterans Affairs, NCO 15 Contracting Office - CMOP, is issuing this solicitation.

• Product: Condom Latex Lubricated (NSN: 00536-9995-12, MPN: 22600093850).

• Quantity: 3,600.00 BX.

• Delivery: Within 10 Days ARO (After Receipt of Order) to VA CMOP Charleston, SC.

• Compliance: Products must be shippable by USPS unless otherwise identified and accepted by the Contracting Officer. All pharmaceutical products must include GS1-128 or HIBCC compliant bar code labeling at the unit-of-use package level. Only products with an FDA therapeutic equivalence code of "A" will be considered, unless all drugs in the family group are "B" rated.

• Expiration: Products must have an expiration date of no less than 12 months from the date of delivery.

• DSCSA Compliance: Applicable to prescription pharmaceuticals; requires Transaction History (TH), Transaction Information (TI), and Transaction Statement (TS) documentation.

• Contract Type: Commercial Products and Commercial Services.

• Payment: Via Electronic Funds Transfer (EFT) or Third Party.

• Invoicing: Upon Final Acceptance.

• Submission Deadline: May 18, 2026, 3:00 PM EDT.

• Submission Requirements:

  1. Signed RFQ cover page SF1449.
  2. Pricing Schedule Quote in Excel format.
  3. OEM authorized dealer, distributor, or reseller documentation.
  4. BAA Certificate (Section E) completed if quoting non-domestic product.

• Evaluation Factors: Past Performance and Price.

• Quote Format: All offers must be submitted on the attached quote spreadsheet. Alternate NDCs/UPCs must be specified. Quantity adjustments may be required for alternate package sizes.

• This acquisition is listed as "UNRESTRICTED".

• NAICS Code: 325413 - In-Vitro Diagnostic Substance Manufacturing.

• Size Standard: 500 Employees.

• Solicitation packages will be sent to claudine.challinor@va.gov.

• Quotes will be deemed non-compliant if all items are not received.

• Any package size ordered below 500 count is considered Unit of Use and requires a Safety/Child Proof cap.

• Substitutions, deviations, and partial deliveries require written approval from the Contracting Officer.

• All shipments must reference the original VA obligation number.

• Tracking information must be emailed to Maedene.Pearsey@va.gov upon shipment.

Form / Attachment / Pricing Sheet

This document is a quote spreadsheet for Solicitation 36C77026Q0135, intended for vendors to provide pricing for the required items. It also contains important instructions and requirements for bidders.

• Vendor Information: Fields for Vendor Name, UEI SAM, POC Name, POC E-Mail, and Phone.
• Line Item Details: Includes CMOP Facility, Description, NDC, Proposed Alternate NDCs, Manufacturer, Place of Manufacture, Unit, Quantity, Unit Price, and Total Price.
• Instructions: Vendors must complete all areas highlighted in orange. The first delivery is required 10 days after receipt of order (ARO). Expiration dates for pharmaceuticals and medical supplies must be no less than one (1) year from the date of delivery; any short-dated items must be noted in "Vendor Comments". If proposing an NDC other than the CMOP listed NDC, the quantity must be adjusted and noted in "Vendor Comments".
• Required Documents for Submission:
  1. SF1449 - Solicitation cover page (signed)
  2. Quote - Excel spreadsheet (this document)
  3. Original Equipment Manufacturer (OEM) letter of authorization
  4. Buy American Act (BAA) Certificate
• Gray Market Prevention: The document explicitly states that no remanufactured or gray market items will be accepted. Vendors must be an OEM authorized dealer or distributor, verified by an authorization letter. Providing gray market items constitutes a breach of contract.

This spreadsheet is critical for bidders to understand the specific items being procured, their quantities, and to input their pricing. It also outlines essential submission requirements, delivery expectations, and strict compliance rules regarding product sourcing (OEM authorization and prohibition of gray market goods), which directly impact proposal preparation and eligibility.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of one item: Lubricated Latex Condoms, packaged in a 12-pack. The items are to be delivered to the VA CMOP Charleston facility in Ladson, SC.

• Product: CONDOM LATEX LUBRICATED, 12 PACK (NDC: 00536-9995-12)

• Quantity: 3600 Packages (PG)

• Delivery: Within 10 days After Receipt of Order (ARO).

• Solicitation Number: 36C77026Q0135

• Product Service Code (PSC): 6515 (Medical and Surgical Instruments)

• NAICS Code: 325413 (In-Vitro Diagnostic Substance Manufacturing)

• Place of Performance: VA CMOP Charleston (Ladson), 4136 Carolina Commerce Pkwy, Ladson, SC 29456, USA

• Response Date/Time: May 15, 2026, 3 PM Eastern Time, New York, USA.

• Submission Method: All solicitation packages must be submitted via email to claudine.challinor@va.gov.

• Required Documents:

  1. SF1449 - Solicitation cover page (Signed)
  2. Quote - Price Schedule (Excel format)
  3. Original Equipment Manufacturer (OEM) letter of authorization.
  4. Buy American Act (BAA) Certificate (indicating place of manufacturing).

• Offeror Responsibility: Monitor SAM.GOV for amendments. Responses must be concise and directed to the referenced requirement.

• Set-Aside Category: Small Business set-aside.

• Licensure Requirement: Offerors must supply their state wholesale distributor licensure, verifying compliance with the Drug Supply Chain Security Act (DSCSA), with their quote.

• Estimated Issue Date: May 14, 2026

• Estimated Response Due Date: May 18, 2026 (Note: This differs from the Response Date/Time listed above. Bidders should confirm the correct deadline.)

• Contact: Claudine Challinor, Contract Specialist, claudine.challinor@va.gov