6515--BCMA Scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Erie VA Medical Center, is conducting a Sources Sought / Request for Information (RFI) to identify qualified sources for BCMA Scanners. The requirement is for eighty (80) Honeywell-based Xenon Ultra 1960H Corded USB Barcode Scanners and five (5) Honeywell-based 1962HHD Ultra Cordless USB Barcode Scanners, or approved equivalents. This equipment is crucial for the VA's Electronic Health Record Modernization (EHRM) initiative. Responses are due by May 25, 2026, at 4:00 PM ET.
Scope of Work
The VA requires 80 corded and 5 cordless barcode scanners that are Cerner Validated for seamless integration with Oracle Health (Cerner) Millennium. Key characteristics include:
- Durability: Disinfectant-ready materials, minimum IP41 rating, and 6-foot drop resistance.
- Functionality: Pre-programmed to VA BCMA Defaults, compatible with existing EHR/BCMA workflows, plug-and-play (corded), and FIPS 140-2 or 140-3 compliant (cordless).
- Performance: Capable of reading 1D & 2D barcodes (including damaged/low-contrast), high-motion tolerance, scanning from mobile devices and patient wristbands, and featuring a patient-friendly LED aimer.
- Warranty: A minimum 3-year manufacturer warranty is required.
- Cordless Specifics: Minimum 10-meter communication range, rechargeable battery for a full clinic shift, and a charging cradle capable of charging via USB.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 339112 (Medical and Surgical Instruments, Equipment, and Supplies)
- Set-Aside: None specified (market research to determine potential set-asides)
- Response Due: May 25, 2026, 4:00 PM ET
- Published: May 18, 2026
- Place of Performance: Erie VA Medical Center, 135 East 38TH Street, Erie, PA 16504
- Delivery: Within 30 days of contract award, FOB Destination, 30 Days ARO.
Submission & Evaluation
Interested parties must submit a capability statement (maximum 10 pages) via email to andrew.taylor3@va.gov, including "36C24426Q0611" in the subject line. Responses should include company details (name, address, POC, phone, email, UEI, Cage Code), business size status (e.g., SDVOSB, WOSB, Large), NAICS 339112 small business status, manufacturer/distributor status, non-manufacturer rule compliance, authorized distributor letter, subcontracting plans, FSS/federal contract information, general pricing, and feedback on salient characteristics/SOW. This RFI is for market research only and does not constitute a solicitation or guarantee a contract award.
Additional Notes
No official training or installation is required; devices must be delivered ready for clinical use. Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply as vendors will not be on station. All questions must be directed to the Contracting Officer, Andrew Taylor.