6515-- Bone Mill Brand Name or Equal

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure a Bone Mill System, Brand Name or Equal, for the Department of Veterans Affairs Harry S. Truman Veterans Affairs Medical Center in Columbia, MO. The government anticipates awarding a firm-fixed price contract.

• Stryker Bone Mill+ Base/5420-100-000 Brand Name or Equal (Quantity: 2)

• Stryker The Mill Cable/ 5400-704-000 Brand Name or Equal (Quantity: 2)

• Stryker Bone Mill Plus Tray/5420-101-000 Brand Name or Equal (Quantity: 2)

• Stryker Bone Mill+ Software/5420101000 Brand Name or equal (Quantity: 4)

• Delivery and acceptance is to be F.O.B Destination.

• No remanufactured or gray market items will be acceptable. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by authorization letter.

• Contract Type: Firm-Fixed Price

• Period of Performance: Not specified, but delivery is required.

• Estimated Value: Not specified.

• Questions Deadline: March 17, 2026, 11:00 PM CT. Submit via email to Danzel.Streets@va.gov.

• Quote Submission Deadline: March 20, 2026, 11:00 PM CT. Submit via email to Danzel.Streets@va.gov. Faxed quotes are not accepted. Email limit is 4MB.

• Evaluation Factors:

  1. Technical capability or quality
  2. Completion of VAAR Clause 852.219-76
  3. Completion of FAR 52.225-2 Buy American Certificate
  4. Delivery Lead Time
  5. Price

• Award will be made on an All or Nothing Basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• SDVOSB status must be verified and visible in VetCert or SBA Small Business Search at the time of quote submission and award.

• NAICS Code: 339112 (Small business size standard: 1000 employees).

• Offerors must complete and submit specific volumes with their quote: Technical capability, VAAR Clause 852.219-76, FAR 52.225-2, Delivery Lead Time, and Price.

• Offerors must be registered in SAM.gov.

• Refer to attached Statement of Work (SOW) for detailed requirements.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS." It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products. It also includes provisions for manufacturer or nonmanufacturer representation and certification.

• Subcontracting Limitations: Offerors must certify compliance with the requirement that no more than 50% of the contract amount is paid to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) for supplies/products. Costs of materials are excluded.
• Nonmanufacturer Rule: For contracts where the offeror is a nonmanufacturer, they must certify that they will supply a product from a domestic small business manufacturer or processor, unless a waiver is granted. Specific criteria for qualifying as a nonmanufacturer are also detailed, including employee count, primary business activity, and taking ownership of items.
• Manufacturer Certification: Offerors can certify that they are the manufacturer or producer of the end item, and that it is manufactured or produced in the United States.
• Certification Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors acknowledge potential requirements to provide documentation to VA to verify compliance during contract performance and upon completion.

This form is critical for bidders to understand and affirm their adherence to subcontracting regulations, particularly concerning SDVOSBs/VOSBs and the nonmanufacturer rule. Failure to complete and return this certification with the offer will render the bid ineligible for award. Bidders must carefully review and select the appropriate certification (manufacturer or nonmanufacturer) and ensure they meet all stipulated criteria.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Harry S. Truman Veterans Affairs Medical Center (HSTVA) aims to acquire two new Stryker bone mill systems to upgrade their current equipment, enhancing medical procedure efficiency and effectiveness.

• Procurement: Supply two Stryker bone mill systems, product number 5420-100-000.

• Inclusions: Each system must include the bone mill, cable, tray, and software.

• Additional Software: Two extra software packages are required for use with existing HSTVA computers.

• Compatibility: All supplied equipment must be compatible with HSTVA's current infrastructure and integrated as needed.

• Location: Harry S. Truman Veterans Affairs Medical Center, 800 Hospital Dr, Columbia, MO, 65203.

• Delivery: Specified Delivery Date (to be determined).

• Installation: Within ten business days after delivery.

• Contractor Personnel: Technicians experienced in deploying and integrating medical equipment, specifically Stryker systems, may be required.

• Security: Personnel must adhere to HSTVA's security protocols while on site; no specific security clearance is mandated.

• Compliance: All electronic and information technology must comply with Section 508 standards.

• Data Rights: HSTVA will have full usage rights to all provided software and equipment.

• Travel: No travel is anticipated.

• Deliverable 1: Supply and delivery of two Stryker bone mill systems and additional software packages.

• Deliverable 2: Installation and integration support.

• Reporting: A progress report for installation and integration efforts is due within five business days post-installation.