6515--Duodenoscope Image Controller FAR 6.103-1 Only One Responsible Source
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Strategic Acquisition Center (SAC), is soliciting quotations for Boston Scientific EXALT Model D Duodenoscope Image Controllers (PN M00542430). This acquisition is conducted under the Only One Responsible Source authority (FAR 6.103-1), with Veterans Healthcare Supply Solutions (VHSS), a Service-Disabled Veteran-Owned Small Business (SDVOSB), identified as the intended source. However, all responsible sources are invited to submit a quotation for consideration. Quotes are due by April 22, 2026, at 2:00 PM ET.
Scope of Work
The requirement is for new Boston Scientific EXALT Model D Duodenoscope Image Controllers (PN M00542430), including accessories, consumables, and OEM warranties. These controllers are essential for operating the VA's existing EXALT Model D duodenoscope platform, requiring specific OEM interoperability, proprietary hardware interfaces, firmware, illumination controls, and image-processing protocols. No alternative controllers or third-party video processors are interoperable.
Contract Details
- Contract Type: Single Requirements Contract with Firm Fixed Price (FFP) orders.
- Duration: One 12-month base period and four 12-month option periods.
- Set-Aside: This is an "Only One Responsible Source" procurement, with VHSS (SDVOSB) as the intended source due to OEM exclusivity. However, the acquisition is formally UNRESTRICTED, and all responsible sources may submit a quotation.
- Product Service Code (PSC): 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- NAICS Code: 339112 (Surgical Appliance and Supplies Manufacturing), Size Standard: 1000 Employees.
- Delivery: FOB Destination. Specific locations and dates will be in individual orders.
- SLA Fee: A 3.0% Service Level Agreement (SLA) fee must be included in all line-item pricing.
Submission & Evaluation
- Questions Due: April 15, 2026, 10:00 AM Eastern.
- Quote Due: April 22, 2026, 2:00 PM Eastern Time, New York, USA.
- Submission Method: All submissions and questions must be emailed to Anthony.Zibolski@va.gov, with "36C10X26Q0119" in the subject line. Quotes must be submitted in five volumes: Technical, Price, Offer, Amendments, Certifications & Representations. Hyperlinks, embedded files, ZIP files, or external file-sharing platforms are not permitted.
- Evaluation: Award will be based on Technical Acceptability, Responsibility, and Price Reasonableness. The Technical Factor is significantly more important than Price, evaluated on an acceptable/unacceptable basis.
- Requirements: Authorized distributors must provide a valid OEM authorization letter. Quoters must provide product literature for each CLIN.
Key Attachments
- ATTACHMENT D_Price Cost Schedule: For pricing details and completion.
- ATTACHMENT B_Product Description: Provides detailed product specifications.
- ATTACHMENT E_Template for Industry Questions: For submitting formal questions.
- ATTACHMENT C_Sales Reporting Tool: For post-award sales reporting.
Contact Information
- Contracting Officer: Anthony Zibolski (Anthony.Zibolski@va.gov, 240-215-0598).