6515--BRAND NAME ONLY - XSENSOR ForeSite Pressure Mapping System

Other / Unclassified (Sole Source Justification)

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition (OTFOC) for the procurement of Electromedical pressure mapping systems and software sizing upgrades. The Department of Veterans Affairs (VA) Central Arkansas Veterans Healthcare System requires a replacement for obsolete pressure mapping systems that no longer meet clinical performance standards.

• Procurement of a brand-name Electromedical pressure mapping system with an integrated Original Equipment Manufacturer (OEM) tablet.

• The system must enable immediate clinical use without requiring VA network integration or cybersecurity approvals.

• Must meet clinical, rehabilitation, and assistive technology needs, complying with IT security policies.

• Integration with existing VA clinical workflows and equipment.

• Provision of high-resolution pressure mapping data to support pressure ulcer prevention initiatives.

• Contract Type: Firm Fixed Price.

• Estimated Value: $43,206.90.

• Delivery: 30 days after receipt of order.

• Funding: Fiscal Year 26 funds.

• The current systems are obsolete and do not meet performance standards.

• The ForeSite SS system (brand-name) is required due to unique technical capabilities not available in other commercially available products, including specific sensor density, resolution, proven compatibility with VA protocols, and demonstrated performance accuracy.

• Market research indicated that alternative systems do not offer equivalent functionality, interoperability, or precision, and would result in diminished clinical accuracy and compromised continuity of care.

• Alternative systems require full VA network connectivity and cybersecurity review, causing unacceptable delays.

• Only one Service-Disabled Veteran-Owned Small Business (SDVOSB) and one large business were identified as capable of providing the required brand-name system.

• The VA Rule of Two cannot be met, making a small business set-aside infeasible.

• Acquiring a separate tablet or laptop for alternative systems would add significant costs and operational limitations.

• Sources Sought Notice posted, with only one SDVOSB (AB Martin Services, Inc.) responding as an authorized reseller.

• XSENSOR (OEM) confirmed they are the sole manufacturer of the ForeSite SS system, and AB Martin Services Inc. is their only authorized reseller.

• Market research included reviews of domestic and international manufacturers, GSA eBuy, and ADDS UP, which did not identify suitable alternatives.

• Sources expressing interest: AB Martin Services, Inc. (SDVOSB - reseller) and XSENSOR Technology Corp. (LB - OEM).

• The agency will monitor domestic vendors for equivalent tablet-integrated solutions.

• Consider performance-specific procurements if feasible.

• Engage OEM regarding potential U.S. manufacture of an equivalent configuration.

• Reassess market before any follow-on acquisitions.

Solicitation / RFP / RFQ

This solicitation is for the procurement of an XSENSOR ForeSite Pressure Mapping System with tablet and an upgrade for the Central Arkansas Veterans Healthcare System. The system is intended for seating and mobility evaluations within the Physical Medicine & Rehabilitation department.

• Equipment: 3 units of XSENSOR ForeSite SS Tablet + 1 LX100 (SYS-01-00099) and 3 units of XSENSOR Sensor Size Upgrade Fee (LX100:40.40.02).

• System Specifications:

  • Manufacturer Brand Name: XSENSOR
  • Sensor accuracy within 5% full scale
  • Sensing area minimum 18"x18"
  • Pressure range 5-200mmHg
  • Spatial resolution 0.5" (12.7mm)
  • 5 frames/second sampling frame rate
  • Compatibility with intelligent dynamic sensing
  • Wireless mapping capability
  • Cleanable sensors, TIR30 cleanability
  • Single pad sensor system
  • Operating time 5 hours
  • Class 1 medical device
  • Peak pressure index view
  • Three dimensional pressure mapping
  • Tablet with mapping system software

• Services: Provision, transport, and configuration of all listed equipment. Installation and training are required.

• Warranty: Minimum one year manufacturer’s warranty on all parts and labor, including travel and shipping costs for repairs.

• Contract Type: Not explicitly stated, but implies a fixed-price contract for commercial items.

• Delivery: 30 Days After Receipt of Order (ARO) for all items.

• Offer Due Date: May 21, 2026, 8:00 am CDT.

• Questions Deadline: May 18, 2026, 8:00 am.

• Submission: All questions to arlene.blade@va.gov.

• Evaluation: Evaluation will be based on BRAND NAME ONLY, REQUIRED FEATURES, PRICE ONLY, DELIVERY LEAD TIMES, and compliance with Buy American requirements. An OEM Distributor Letter from the manufacturer is required for all quoters who are not the manufacturer; failure to provide this will result in disqualification.

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, FAR 52.212-3, and FAR 52.212-5.

• Specific clauses related to Buy American, Security Prohibitions, and Payment by Electronic Funds Transfer are included.

Solicitation / RFP / RFQ

This is a combined synopsis for a brand-name-only solicitation for a one-time purchase of the XSensor Technology Corporation ForeSite SS Tablet + 1 LX100:36.36.02. The equipment is intended for the Central Arkansas Veterans Healthcare System in Little Rock, AR.

• XSensor Technology Corporation ForeSite SS Tablet + 1 LX100:36.36.02

• Sensor Size Upgrade Fee (LX100:40.40.02-X4)

• Shipping

• This is an unrestricted competition.

• The solicitation number is 36C25626Q0618.

• Quotes are to be submitted via email.

• The response date is May 21, 2026, at 8:00 am Central Time, Chicago, USA.

• This is a brand-name-only solicitation.

• The North American Industrial Classification System (NAICS) code is 334510 with a small business size standard of 1,250 employees.

• The Product Service Code (PSC) is 6615.

• A single source justification document is attached.

• Additional documents referenced include: 36C25626Q0618_1 and Single Source Justification_Redacted.