6515--Brand Name or Equal to the VisualEyes 505 Frenzel Videonystagmographs Goggles System for Multiple Locations in VISN 23
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 23, is soliciting proposals for a Brand Name or Equal VisualEyes 505 Frenzel Videonystagmographs Goggles System for multiple locations within VISN 23 (VA Midwest Health Care System). This Firm-Fixed-Price contract aims to procure diagnostic equipment for Physical Therapy, Rehabilitation, and Extended Care. Offers are due May 18, 2026, at 5:00 PM CDT.
Scope of Work
The requirement is for the VisualEyes 505 Frenzel Videonystagmographs Goggles System, or an approved equal, including video goggles with dual USB cameras, wireless remote, room camera with microphone, VisualEyes 505 Software, Oto Access Database, and VORTEQ Assessment Package. Specific sites require the VORTEQ Diagnostic Module. A laptop with the latest operating system supporting the system is also required.
Services include installation, project management, product upgrades, implementation, training (onsite or remote), and system maintenance instructions. The system must be capable of performing Dynamic Visual Acuity, Gaze Stabilization Test, Functional Vision Head Impulse Test, and Video Frenzel Spontaneous Nystagmus Test, and include an education or clinical package for assessing, diagnosing, and treating Benign Paroxysmal Positional Vertigo (BPPV). Technical specifications require operation in dark and lighted rooms, binocular measurement/recording, automatic eye centering, standalone functionality, test result saving, portability, and a minimum one-year warranty with options for extended parts warranty.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: July 15, 2026, to December 15, 2026
- NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing
- Offer Due Date: May 18, 2026, 5:00 PM CDT
- Questions Due Date: May 8, 2026, 5:00 PM CT
- Published Date: May 4, 2026
Eligibility & Set-Aside
This acquisition is unrestricted. All interested parties must be registered in the System for Award Management (SAM) to be eligible for award.
Evaluation
Proposals will be evaluated using a Lowest Price Technically Acceptable (LPTA) process. Quotes must meet all minimum requirements. Technical evaluation will assess the ability to satisfy the Statement of Work, including "brand name or equal" compliance, specification sheets, and proof of distributorship.
Key Security Requirements
Contractors must adhere to extensive VA information security and privacy requirements as detailed in VA Handbook 6500.6, Appendix C. This includes:
- Government receiving unlimited data rights.
- Strict controls on information use, segregation, and encryption (FIPS 140-2 validated).
- VA audit rights and mandatory data destruction/return plans.
- Compliance with VA minimums for firewalls and web services.
- Personnel access restrictions, background investigations, and annual VA security training.
- Immediate incident reporting.
- Adherence to federal laws, VA policies, FIPS standards, and A&A processes for system design, development, hosting, and maintenance, including FedRAMP for cloud systems.
- Supply chain risk management, SBOMs, and assurance against viruses/malware.
- Specific compliance for medical devices.
Submission Instructions
Offers must be submitted electronically via email to Theresa.Thunder@va.gov. Submissions should be in Microsoft Word or Adobe PDF for text documents and Microsoft Excel for spreadsheets. Zip files or linked documents are not accepted. Offers must be divided into Volume I (Pricing) and Volume II (Technical). Offerors must review all documentation, especially Section E.2 (Addendum to FAR 52.212-1) for detailed submission requirements.