6515--Equipment Laser Etcher System - NIHCS

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for a Reusable Medical Device (RMD) Laser Etcher system compatible with the Censitrac tracking system. The system is needed by the Sterile Processing Service (SPS) at the Ft Wayne VA Medical Center to mark instruments for tracking throughout reprocessing, aiding in identification of instruments involved in cases against the VA and monitoring serviceability.

• Procurement, delivery, setup, training, and validation of one (1) Laser Etcher system.

• System must be compatible with Censitrac Software.

• Capable of marking instruments of various sizes, materials, and thicknesses.

• Includes manufacturer-recommended accessories, software, licensing, consumables, and safety components.

• Onsite training for SPS staff (minimum one week).

• Software installation, activation, and verification of compatibility.

• Provision of all required documentation (manuals, maintenance, safety).

• Warranty and service support.

• Compliance with VA safety requirements.

• Removal and disposal of shipping materials.

• Operational validation testing.

• Acceptance criteria include successful training, validation of marking, operational status, and delivery of documentation.

• Contract Type: Firm-Fixed-Price.

• Estimated Value: $47 Million (This appears to be an estimate for the overall acquisition, not necessarily this specific solicitation).

• Offer Due Date: April 29, 2026, 11:00 am EDT.

• Submission Method: Email to laura.poma@va.gov and kellie.konopinski@va.gov.

• Required Submission Items: 1. Quote with Price/Cost Schedule information (SF1447 not required). 2. Completed and signed 52.225-2 BUY AMERICAN CERTIFICATE.

• Evaluation: Lowest Price Technically Acceptable.

• Acquisition is Unrestricted.

• This RFQ was amended to remove the requirement for an Authorized Distribution Letter from the Censitrac tracking system manufacturer.

• The place of performance is Ft Wayne VA Medical Center, 2121 Lake Ave, Ft. Wayne, IN 46805.

Solicitation / RFP / RFQ

This is a combined synopsis notice and solicitation (RFQ) for a Reusable Medical Device (RMD) Laser Etcher System for the Department of Veterans Affairs (VA) Northern Indiana Healthcare System (NIHCS). The system is intended for surgical instrument marking and identification, compatible with the NIHCS Censitrac tracking system.

• Laser etcher system compatible with Censitrac tracking system.

• Ability to etch alpha-numeric, data matrix, UPC labels, and imported images on metallic, plastic, and composite materials.

• Functionality to create barcodes, data matrix codes, and alpha-numeric characters.

• Professional teams for on-site training and customer solutions.

• Manufacturer approval letter from Monode Marking Products, Inc. verifying compatibility with Censitrac software.

• Safety features: access restriction during etching, fume removal, air filtration, locking hood, safety window, protective housing, redundant safety interlocks, emergency stop.

• Accommodate future software updates.

• Marking field of 100mm X 100mm; max part size of 12" W X 18" L X 9" H.

• Capable of Electro Chemical Markings (ECM), Laser Markings, and Mechanical Markings.

• Compatibility with VA legacy IT platforms.

• Ease of use for programming and etching.

• Product Service Code (PSC): 6515

• North American Industrial Classification System (NAICS) Code: 513210

• Place of Performance: Department of Veterans Affairs, Northern Indiana Healthcare System, 2121 Lake Fort Wayne, Fort Wayne IN 46805, USA.

• Response Date/Time: April 28, 2026, 11:00 AM Eastern Time, New York, USA.

• Submission Method: Email to laura.poma@va.gov and kellie.konopinski@va.gov.

• Required Documents: Quote with line items, Authorized Distribution Letter from Monode Marking Products, Inc., Completed and signed 52.225-2 BUY AMERICAN CERTIFICATE.

• Evaluation: Award will be made to the response most advantageous to the Government using Lowest Price Technically Acceptable (LPTA) evaluation.

• Not specified in the provided text.

• Referenced attachments: RFQ 36C25026Q0512, 52.225-2 BUY AMERICAN CERTIFICATE.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) seeks a Reusable Medical Device (RMD) Laser Etcher system compatible with the Censitrac tracking system for the Sterile Processing Service (SPS) at the Ft. Wayne VA Medical Center. The primary goal is to mark instruments for tracking through reprocessing, aiding in identification of instruments involved in VA cases and monitoring serviceability.

• Procurement, delivery, setup, training, and validation of one (1) Laser Etcher system.

• System must be compatible with Censitrac software.

• Capable of marking instruments of various sizes, materials, and thicknesses.

• Includes all manufacturer-recommended accessories, software, licensing, cables, mounts, consumables, and safety components.

• Onsite training for SPS staff (minimum one week).

• Software installation, activation, and verification of compatibility.

• Provision of all required documentation (manuals, maintenance, safety).

• Warranty and service support.

• Compliance with VA safety requirements, including laser safety.

• Operational validation testing.

• Contract Type: Firm-Fixed-Price.

• Estimated Value: Not explicitly stated, but Block 9 indicates $47 Million.

• Submission Deadline: April 28, 2026, 11:00 am EST.

• Submission Method: Email to laura.poma@va.gov and kellie.konopinski@va.gov.

• Required Documents:

  1. Quote with information from Section B (Contract Administration and Price/Cost Schedule), including total and lead time.
  2. Authorized Distribution Letter from Monode Marking Products, Inc. verifying Censitrac compatibility.
  3. Completed and signed FAR 52.225-2 BUY AMERICAN CERTIFICATE.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• This acquisition is UNRESTRICTED.

• FAR 52.212-1, 52.212-4, and 52.212-3 are incorporated by reference.

• The Buy American Act (FAR 52.225-1) and related certifications are applicable.

• Payment will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a provision titled "52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)". It requires offerors to certify the origin of end products and their components for compliance with the Buy American Act.

• Domestic End Product Certification: Offerors must certify that each end product is a domestic end product, unless listed otherwise.
• Critical Component Identification: Offerors must identify domestic end products that contain a critical component.
• Foreign End Product Listing: Offerors must list foreign end products, their country of origin, and whether they exceed 55% domestic content (unless COTS).
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the "Buy American—Supplies" clause.
• Government Evaluation: Offers will be evaluated according to FAR Part 25.
• Required Information: The provision includes spaces for listing line item numbers, country of origin, and domestic content percentage for foreign end products, as well as line item numbers for domestic end products with critical components.
• Signature Block: Requires signature, date, company name, UEI, and address.

Bidders must complete and submit this certificate as part of their offer. Failure to properly certify the origin of end products and components may impact the evaluation of their offer and compliance with federal acquisition regulations. It is crucial for bidders to understand the definitions and requirements to accurately complete this form.