6515--Special Notice - OPERATING ROOM LIGHT SYSTEMS REPLACEMENT

Solicitation / RFP / RFQ

This document is a Special Notice regarding the "OPERATING ROOM LIGHT SYSTEMS REPLACEMENT" opportunity. It serves as a precursor to a new solicitation, indicating that no award will be made from this specific notice.

Not applicable, as this is a notice that a new solicitation will follow.

Not applicable.

Not applicable. Bidders should await the forthcoming solicitation.

Not applicable.

• This notice is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 2.
• The Contracting Office ZIP Code is 14227.
• The Solicitation Number is 36C24226Q0511.
• The response date listed is April 28, 2026, at 16:00 Eastern Time, New York, USA, but this is for the notice itself, not a proposal submission deadline for an award.
• The Product Service Code is 6515 and the NAICS Code is 339113.
• The Point of Contact is Janelle Bonafede (Janelle.Bonafede@va.gov, 716-862-7461 ext. 24570).

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the domestic content of end products and identify any domestic end products containing a critical component.

• Offeror Certification: Offerors must certify that each end product is a domestic end product, unless listed as a foreign end product.
• Foreign End Products: A section to list foreign end products, their country of origin, and whether they exceed 55% domestic content.
• Domestic End Products with Critical Components: A section to list domestic end products that contain a critical component.
• Definitions: Key terms such as "domestic end product," "foreign end product," and "critical component" are defined within the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining compliance with the Buy American Act and will be used by the Government to evaluate offers in accordance with FAR Part 25.

Solicitation / RFP / RFQ

This document is a Sole Source Justification for the brand name only purchase of Steris HarmonyAIR ALYON dual and triple ceiling mounted surgical lights, along with associated accessories, delivery, installation, deinstallation, disposal, and training services. The Margaret Cochran Corbin VA Medical Center requires these new lighting systems to replace existing operating room (OR) lights that are past their recommended replacement date and are beyond economical repair. The new systems aim to improve surgical visibility, enhance patient safety, enable modern imaging compatibility, and support advanced procedural workflows.

• Six (6) HarmonyAIR ALYON Dual surgical lights with camera readiness.

• Two (2) HarmonyAIR ALYON Triple surgical lights with camera readiness.

• Associated drop tubes, ceiling plates, and wall control boxes.

• Deinstallation of existing lights.

• Installation of new HarmonyAIR ALYON lights.

• Disposal of old lights.

• Delivery of equipment.

• Clinical and technical training services.

• Project Design, Program Planning & Coordination Support.

• Customer requested delivery to inside of building.

• The requirement will be awarded as a new contract.

• Pricing will be firm-fixed price.

• The procurement is for commercial items.

• This procurement is being conducted under simplified procedures for commercial items in accordance with RFO FAR 12, specifically RFO FAR 12.201-1, citing "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements" as the statutory authority for restricted competition.

• The document indicates that the requirement will be solicited on the open market as a total small business set-aside to give all authorized distributors an opportunity to compete.

• Total small business set-aside.

• The Steris HarmonyAIR ALYON system is cited as unique due to its four adjustable pattern size options, built-in sensors for automatic brightness adjustment, and a high color rendering index (CRI) of 98, which are essential for optimal surgical field illumination and accurate color representation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the brand name only purchase of Steris HarmonyAIR ALYON Operating Room Lighting System for the Margaret Cochran Corbin VA Medical Center. The current OR light systems are past their recommended replacement date and are beyond economical repair. This announcement constitutes the only solicitation, and quotes are being requested.

• Six (6) Steris Harmony Air ALYON dual ceiling mounted surgical lights with associated accessories.

• Two (2) Steris Harmony Air ALYON triple ceiling mounted surgical lights with associated accessories.

• Deinstallation of existing OR lights.

• Installation of new surgical lights.

• Disposal of removed lights.

• Clinical and technical training services.

• Project Design, Program Planning & Coordination Support Services.

• Delivery to inside of building.

• The contract will be awarded to a responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, considering price and other factors.

• Delivery shall be provided no later than 180 days after award.

• A one-year equipment warranty is required on all devices.

• Response Date/Time: April 21, 2026, 16:00 Eastern Time, New York, USA.

• Submission: Quotes must be sent via email to Janelle.Bonafede@va.gov.

• Evaluation Factors: Technical Capability and Price.

• Required Documents: Quote, Letter of Authorization to Distribute, and completed FAR 52.225-2 Buy American Certificate.

• Offerors must accept the terms and conditions or provide exceptions.

• This solicitation is set-aside for small business.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing) with a small business size standard of 800 Employees.

• This solicitation is issued as an RFQ.

• Incorporated provisions and clauses are effective through Federal Acquisition Circular 2026-01.

• Referenced documents include P03 Justification Operating Room Light Systems Replacement_Redacted and Buy American Certificate FAR 52.225.