6515--Equipment, Surgical Headlights, Ann Arbor
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 10, intends to award a sole source purchase order to Ronin Surgical Corporation for Surgical Headlight Systems for the VA Ann Arbor Health Care System. This is a Notice of Intent to Sole Source, not a request for competitive proposals. Interested parties must provide clear and convincing evidence that competition would be advantageous to the Government by March 16, 2026, 10:00 am EST.
Scope of Work
The VA Ann Arbor Health Care System requires 8 each RK0915 Surgical Headlights - X7R Hospital Packages. Each package includes a Travel Case, X7 Luminaire with Headband, X7R Battery Holster, 2BC Charger and Power Supply, 2 Standard Batteries, and a 3-Year Warranty. These systems are for use during surgical procedures.
Justification for Sole Source
After testing various systems, the Ronin systems were identified as the only ones meeting critical requirements, including:
- Adjustable spot diameter (5.6" to 1.5") at 18" working distance.
- 10 levels of power for superior light control.
- Four points of enhanced articulation.
- Extended battery runtime (5+ hours) and quick 3-hour charge time.
- Smart low-battery alerts and hot-swap capabilities.
- Wireless design for freedom of movement.
- Lightweight (under 5 oz) and sanitizable head strap casing. Surgeons have requested these systems for standardization of care due to their sturdiness and ease of use.
Contract & Timeline
- Contract Type: Firm Fixed Price (anticipated)
- Vendor: Ronin Surgical Corporation, La Jolla, California
- NAICS Code: 339112 (Surgical Appliance and Supplies Manufacturing)
- Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- Set-Aside: None (Sole Source Intent)
- Response Due: March 16, 2026, 10:00 am EST
- Published: March 10, 2026
Response Requirements
This is not a solicitation. Any response must provide clear and convincing evidence that competition would be advantageous to the Government. No solicitation package is available.
Contact Information
- Laura Poma, Contract Specialist: laura.poma@va.gov, 734-845-3523
- Kellie Konopinski, Contracting Officer: Kellie.Konopinski@va.gov, 734-222-4330