6515--EXALT D Controller Rental/Lease
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Southern Arizona VA Medical Center in Tucson, Arizona, is conducting a Sources Sought / Request for Information (RFI) to identify capable small businesses for the rental/lease of an EXALT D Controller. This requirement includes supply, installation, configuration, validation, technical support, and maintenance services for a 12-month period, with potential for recurring annual needs. Responses are due by February 10, 2026.
Purpose & Scope
This RFI is for market research to determine if the procurement can be set aside for Small Businesses, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB). The contractor will provide one EXALT D Controller unit, along with all necessary services for its operation at the Southern Arizona VA Medical Center. Key services include installation, configuration, validation, and ongoing technical support and maintenance. The EXALT D Controller must meet specific salient characteristics, including standard video inputs (DVI 1.0 and/or HDMI 1.0), a maximum weight of 15 lbs, dimensions not exceeding 5"H x 13.5"W x 16"D, a 10-foot power cord (115 VAC, 10A), and compatibility with the EXALT-D single use Duodenoscope.
Contract Details
- Opportunity Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing
- Product Service Code: 6515 - Medical And Surgical Instruments, Equipment, And Supplies
- Requirement: 12-month rental/lease for one unit, with recurring annual needs (base plus options).
- Place of Performance: Southern Arizona VA Medical Center, Tucson, Arizona.
Submission Requirements & Evaluation
Interested contractors must respond by Tuesday, February 10, 2026, at 03:00 PM PST via email to Hanan.Mccullick@va.gov. Responses must include:
- Company information (name, address, POC, phone, email).
- Unique Entity ID (SAM).
- Type of small business (e.g., SDVOSB, VOSB, 8(a), HUB-Zone, WOSB, SDB, Small Business).
- Statement on small business status under NAICS 339112.
- Product name, manufacturer details, country of origin, and manufacturer's small business status.
- Details of any existing federal contracts for similar products/services.
- Estimated installation, configuration, and validation time.
- General pricing for market research.
- A detailed capability statement with specific reference contracts, including legal name of entity, contract number, task description, performance dates, and verifiable contact information. Subcontractor experience must also be detailed.
Failure to provide all requested information may indicate a lack of capability and affect the government's set-aside determination. All offerors must be registered in SAM.
Important Notes
This RFI is for market research and planning purposes only and does not constitute a solicitation or a binding contract. Respondents are responsible for all associated expenses.