6515--Ferno Evacuation Chairs

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) under streamlined procedures (FAR Subpart 12.202). The Department of Veterans Affairs, Network Contracting Office 1, intends to procure eight (8) Ferno Evacuation Chairs, specifically the Transcend Stair Chair, Model No. 0731406, with specified accessories. The purpose is to ensure safe and timely patient evacuation during emergencies, as the facility currently lacks an adequate number of updated evacuation chairs.

• Product: 8 x Transcend Stair Chair, Model No. 0731406 (PRE-BUILT)

• Accessories: 8 x BRACKET, WALL MOUNT 59-T, 8 x COVER, STORAGE,59 EZ GLIDE

• Brand Name: Ferno-Washington, Inc. (This is a brand name only requirement).

• Equipment Specifications: Must be new, state-of-the-art, compliant with current VA requirements. Includes user manuals, service manuals, cleaning instructions.

• Services: On-station in-service training on proper use and setup for all relevant staff. Cleaning methods/guidelines to be provided.

• Installation: Contractor responsible for delivery, deployment, configuration, and installation coordination.

• Warranty: Minimum 1-year manufacturer warranty from the date of installation.

• Delivery: Within 30-45 days After Receipt of Order (ARO).

• Place of Performance/Delivery: VA White River Junction Healthcare System, White River Junction, VT 05001.

• Response Date/Time: June 10, 2026, 10:00 AM Eastern Time, New York, USA.

• Submission: Quotes must be sent via email to the Contract Specialist, Divianna Mathurin (divianna.mathurin@va.gov).

• Evaluation Factors: Award will be based on a comparative evaluation of quotes, considering:

  1. Price
  2. Speed of delivery
  3. Past Performance

• Offer Acceptance: Offers must be held firm for 60 calendar days.

• Discussions: The Government intends to award without discussions, but reserves the right to conduct them.

• Set-Aside: This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 339113 (Surgical and Medical Instrument Manufacturing) with a small business size standard of 800 employees.

• PSC Code: 6515 (Medical Equipment and Supplies).

• Solicitation Provisions: FAR 52.212-1 (Instructions to Offerors), FAR 52.212-2 (Evaluation), and FAR 52.212-4 (Contract Terms and Conditions) apply, with an addendum to FAR 52.212-1.

• Representations & Certifications: Must be completed electronically via SAM.gov.

• Quote Acceptance Statement: Quoters must state acceptance of terms and conditions or list exceptions.

• A&A Requirements: Do not apply; no Security Accreditation Package is required.

Solicitation / RFP / RFQ

This document is a Justification for Single Source Award for the procurement of eight (8) FERNO Model 59E EZ-Glide Evacuation Chairs for the White River Junction VA Medical Center. The estimated amount is $38,985.44. This is a new requirement for brand-name equipment.

• Procurement of eight (8) FERNO Model 59E EZ-Glide Evacuation Chairs.

• The chairs must be high-performance emergency transport devices engineered for safe patient movement during evacuations, featuring a belted EZ-Glide track system for controlled, no-lift stair descent.

• Chairs must have a high weight capacity (500-lb), ergonomic lift handles, compact folding profile, responsive swivel wheels, reflective safety markings, and an included restraint system.

• The requirement is driven by the need to ensure safe, timely, and compliant evacuation of patients, visitors, and staff, and to meet life safety compliance standards (The Joint Commission, OSHA, NFPA 101, VA emergency preparedness).

• The facility needs to replace outdated chairs and maintain brand consistency with existing equipment.

• The procurement is for "brand name" requirement.

• The estimated amount is $38,985.44.

• The period of performance is not explicitly stated but implied to be for the delivery of the chairs.

• This document is a justification for a single-source award, not a solicitation with submission instructions or evaluation criteria.

• A combined synopsis/solicitation will be published on SAM.gov under solicitation ID 36C24126Q0463.

• The procurement will be set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) after approval, as the "rule of two" has been met.

• Market research identified two SDVOSBs (BMK Ventures Inc. and SEVA Technical Services) capable of providing the required Ferno evacuation chairs.

• The justification is made IAW FAR 13.106-1 for awards over the micro-purchase threshold but not exceeding the SAT ($250K).