6515--Fort Harrison Audiometric Sound Booth

Sources Sought Notice

This notice is for market research and planning purposes only, not a solicitation. The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is seeking potential sources to provide, deliver, install, and conduct initial testing/calibration of one (1) custom-built audiologic sound booth for the new Kalispell CBOC. The booth must integrate with existing audiology equipment and meet current accessibility, acoustic, and infection control requirements.

Interested contractors must submit a Capabilities/Qualifications Statement, including an overview of proposed solutions and a description of their product, in accordance with the draft Statement of Work (SOW) / Salient Characteristics List. A market research table questionnaire must also be completed. Failure to provide this information will be interpreted as an inability to meet the entire requirement.

• One (1) custom-built audiologic sound booth (one-time buy).

• Integration with existing audiology equipment.

• Compliance with current accessibility, acoustic, and infection control requirements.

• Delivery, installation, and initial testing/calibration.

• The SOW/Salient Characteristics List is provided as an attachment.

• Responses are due no later than 12:00 PM Local Mountain Time on Wednesday, June 24th, 2026.

• Submit responses via email to barron.long@va.gov.

• Responses should not exceed 8 pages, including a cover letter.

• Mark responses as “Proprietary Information” if business sensitive.

• The VA has identified NAICS Code 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with a Small Business size standard of 1,250 Employees. Bidders are requested to identify and explain any alternative NAICS codes they believe better represent the predominant work.

• The market research questionnaire includes sections on company information, business size, FSS/GSA contract details, pricing structure, Buy American Act compliance, and specific questions for Small Businesses regarding subcontracting limitations and the Nonmanufacturer Rule.

This is not a solicitation or request for proposal. No award will be made based on responses to this notice, and the government is not committed to issuing a solicitation or making an award. All response costs are the sole responsibility of the responder.

Salient Characteristics

This document outlines the specific characteristics and requirements for one (1) custom-built audiometric sound booth to be procured, delivered, installed, and tested for the VA's Kalispell, Montana Community-Based Outpatient Clinic (CBOC). The booth must integrate with existing audiology equipment and meet current accessibility, acoustic, and infection control standards.

• Procurement, Delivery, Installation, and Testing: Includes offloading, placement, onsite assembly, mechanical/electrical hookup, and initial certification.

• Acoustic Performance: Must meet ANSI S3.1 or ANSI S3.2 standards with a minimum 60 dB noise reduction rating (NRR).

• Accessibility: Compliant with ADA standards, including a minimum 32-inch clear door opening width and sufficient interior turning radius.

• Dimensions: Specific interior (max 68"W x 68"L x 78"H) and exterior (max 76"W x 76"L x 91"H) dimensions, with a low-profile floor.

• Electrical & Lighting: Minimum 400 lux flicker-free interior lighting, one duplex outlet, and cable pass-through ports.

• Ventilation: Non-noise (silent) ventilation system.

• Materials: Durable, non-toxic, easy-to-clean, and fire-retardant materials.

• Warranty: Minimum one-year manufacturer's warranty.

• Training: Onsite or virtual training for VA staff on use and basic maintenance.

• Existing audiometers and network cabling

• Site drawings and floor plans

• Access to electrical and HVAC

• Facility access and escort

• Booth must fit through standard VA facility doors or be modular for on-site assembly.

• Contractor responsible for site-specific customization as needed.

• Must interface with VA-provided audiometers and hearing test equipment.

• Documentation of ANSI and ADA compliance required.

• Vendor must comply with VA security and facility access requirements.

• Initial certification of ambient noise levels required, with written report.

Solicitation / RFP / RFQ

This is a solicitation for the procurement of an Audiometric Sound Booth for the Department of Veterans Affairs at the Fort Harrison VA Medical Center. The solicitation number is 36C25926Q0564.

• The primary deliverable is an Audiometric Sound Booth.

• Specific requirements are detailed in the attached "Salient Characteristics" document.

• Not specified in the provided text.

• Responses are due by June 24, 2026, at 12:00 PM Mountain Time, Denver, USA.

• The contracting office is NCO 19, located at 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• Not specified in the provided text.

• This solicitation references two attached documents: "Sources Sought Notice" and "Salient Characteristics."

• The Product Service Code is 6515, and the NAICS Code is 334510.

• The Place of Performance is Fort Harrison VA Medical Center, Fort Harrison MT 59636, USA.

• The Point of Contact is Barron Long (barron.long@va.gov, 303-712-5741).