6515--Guldmann Patient Ceiling Lift Motors

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as an RFQ, to procure Guldmann GH3+ patient ceiling lift motors, including installation, for the Dayton VA Medical Center. The Department of Veterans Affairs is seeking to replace 128 end-of-life ceiling lift systems with new units that match existing lifts to ensure compatibility and prevent misuse. This solicitation is not set-aside for small business.

• Supplies:

  • 127 x Guldmann GH3+ 605lbs SWL Hoist w/Scale CLM and Hanger Bar
  • 1 x Guldmann GH3+ Twin 1100lbs SWL Hoist w/Scale & Hanger Bar

• Services:

  • 128 x Certified Installation - Hoist Replacement and Weight Test (includes Twin Swap)

• Specifications: Lifts must include integrated scales in handsets, secure hand controls, wide mounting options for full XY coverage, minimum 24” lifting height, easily changeable hanger bars, 2- or 4-point hooks with secondary security, software for preventative maintenance tracking, data viewing in Excel, emergency stop/lowering without tools, safety device for low batteries, lifting speed up to 60mm/sec, plug and play technology, continuous charge on rail, smooth operation, compliance with UL, life safety codes, ISO 10535, and specific hanger bar requirements. Wall-mounted lifts are acceptable if more effective. Installations must avoid interference with existing fixtures and comply with VHA Safe Patient Handling and Mobility Directive 1611 and National Patient Safety Alert AL 14-07.

• Other: Disposal of old systems, education and training for biomedical engineering staff, weight and function testing, electronic user and repair manuals.

• Place of Performance: Dayton VA Medical Center, Dayton, OH 45428.

• Period of Performance: 180 calendar days from receipt of order.

• Submission: Price quote and OEM authorization documentation must be emailed to jeffrey.rozema@va.gov.

• Deadline: April 16, 2026, 5:00 PM Eastern Time.

• Evaluation: Award will be based on the lowest price for the exact items listed.

• Terms & Conditions: Offerors must state acceptance or list exceptions.

• Not set-aside for small business.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing) with a size standard of 800 employees.

• FSC/PSC Code: 6515 (Medical and Surgical Instruments, Equipment, and Supplies).

• Offerors must be authorized Guldmann, Inc. suppliers and installers.

• This is a brand-name only solicitation for Guldmann GH3+ patient ceiling lifts.

• All contractors must pass VA adjudication and credentialing.

• OSHA 10-hour construction safety training is required for all contractor personnel.

• Installation plans must be approved by the Dayton VAMC HTM Service.

• Referenced attachments: 36C25026Q0410 Clauses and Provisions, FAR 12 Sole Source Justification - Guldmann Patient Lifts_Redacted.

Other / Unclassified (Sole Source Justification)

This document is a Sole Source (Brand-Name) Justification for the procurement of Guldmann patient ceiling lifts for the Dayton VA Medical Center. It outlines the rationale for restricting competition under FAR 12.102.

• Procurement Details: The acquisition is for Guldmann patient ceiling lifts, specifically 127 units of GH3+ 605lbs SWL Hoist w/Scale CLM and Hanger Bar, 1 unit of GH3+ Twin 1100lbs SWL Hoist w/Scale & Hanger Bar, and 128 units of Certified Installation - Hoist Replacement and Weight Test (includes Twin Swap).
• Reason for Sole Source: The Dayton VA Medical Center currently uses Guldmann patient ceiling lifts, and replacement parts are specifically designed for seamless integration with the existing system. Using parts from the same manufacturer ensures compatibility, maintains warranty, and avoids significant costs associated with installing a new rail system from a different manufacturer. Guldmann lifts are manufactured in Denmark, and domestic parts are not available.
• Market Research: Market research identified only one authorized SDVOSB dealer for Guldmann lifts (Premier Medical Distributors, LLC). Due to the lifts not being manufactured domestically, the nonmanufacturer rule applies, and the procurement cannot be set-aside for small business.
• Contract Type: This acquisition will be awarded as a new firm-fixed-price purchase order.
• Period of Performance: The projected completion time is 180 days after award, with an effective date of 12/30/2025.

Solicitation / RFP / RFQ

This document is a Combined Synopsis-Solicitation for Commercial Products and Commercial Services for Guldmann Patient Ceiling Lift Motors for the Dayton VA Medical Center. It outlines the applicable clauses and provisions for this acquisition.

This document primarily focuses on the clauses and provisions that apply to the acquisition, rather than specific technical requirements for the Guldmann Patient Ceiling Lift Motors themselves. Key areas covered include:

• Security Prohibitions and Exclusions (52.240-91): This clause details definitions related to covered foreign entities, covered applications, covered articles, covered foreign countries, and covered telecommunications equipment or services. It outlines prohibitions on providing or using specific products or services, including:
  • Covered applications on Government IT.
  • Kaspersky Lab-covered articles.
  • Covered telecommunications equipment or services as substantial or essential components of systems.
  • Unmanned aircraft systems manufactured or assembled by American Security Drone Act—covered foreign entities.
  • Restrictions related to the Office of Foreign Assets Control (OFAC) and Iran prohibitions.
• Basic Safeguarding of Covered Contractor Information Systems (52.240-93): This clause outlines requirements for contractors to safeguard covered contractor information systems, including controls for access, connections, public information systems, authentication, media sanitization, and physical access.

Specific contract type, period of performance, and estimated value are not detailed in this document, which focuses on clauses and provisions.

This document does not contain specific proposal submission instructions or evaluation criteria. It references other provisions that may contain this information, such as:

• Instructions to Offerors—Commercial Products and Commercial Services (52.212-1)
• System for Award Management—Registration (52.204-7)

Several provisions related to small business concerns are incorporated by reference, including:

• Small Business Program Representations (52.219-1), which includes definitions and representations for small business, small business joint ventures, women-owned small business, economically disadvantaged women-owned small business, service-disabled veteran-owned small business, and HUBZone small business concerns.
• Notice of Price Evaluation Preference for HUBZone Small Business Concerns (52.219-4)
• Utilization of Small Business Concerns (52.219-8)
• Postaward Small Business Program Representation (52.219-28)

This document incorporates numerous FAR and VAAR clauses and provisions by reference. Bidders are advised to review all referenced clauses and provisions for complete details regarding requirements and submission instructions. The document also lists specific clauses and provisions with their respective dates, indicating their applicability.