6515--Homecare Hyper-Box Controller at the Central Arkansas VA Healthcare System (CAVHS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 16, is soliciting quotes for a Homecare Hyper-Box Controller (Brand Name or Equal) for the Central Arkansas VA Healthcare System (CAVHS) in North Little Rock, AR. This Request for Quote (RFQ) is a Total Small Business Set-Aside and anticipates a firm-fixed price contract award. The requirement includes delivery, installation, configuration, training, and ongoing monitoring and maintenance support for two Homecare Hyper Therapy (HHT) systems. Offers are due by May 27, 2026, at 3:00 PM CST.
Scope of Work
This opportunity requires the contractor to provide two Homecare Hyper Therapy (HHT) systems, which includes:
- Delivery and unpacking of the HHT systems.
- Complete installation and configuration in the designated homecare environment.
- Initial functional testing and calibration.
- User training for home healthcare providers.
- Creation of necessary documentation (user manuals, maintenance schedules, training materials).
- Scheduled remote or on-site support for system troubleshooting, monitoring, and maintenance.
- Equipment must meet minimum salient characteristics as specified.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Base Period of 90 Days After Receipt of Award (ARO), estimated from June 1, 2026, to August 31, 2026.
- Place of Performance: Central Arkansas VA Healthcare System, 2200 Fort Roots Drive, North Little Rock, AR, 72114.
Submission & Evaluation
- Offer Submission Deadline: May 27, 2026, by 3:00 PM CST.
- Submission Method: Offers must be submitted electronically via email to T Miller, Contract Specialist, at t.miller@va.gov.
- Email Subject Line: "Quote - 36C25626Q0810 Hyper-Box Controller".
- Offer Structure: Offerors must submit proposals in three separate volumes: Technical Capability, Pricing, and Delivery Schedule.
- Evaluation Criteria: A comparative evaluation will be conducted based on Technical Capability (meeting SOW requirements, Brand Name or Equal), Prices (reasonableness, completeness, fairness), and Delivery Schedule. The Government intends to award one contract without discussions.
Eligibility & Notes
- This acquisition is a 100% Small Business (SB) set-aside.
- Offerors must have an active registration in SAM.gov at the time of offer submission.
- Offerors must be registered and certified as a small business on SBA.gov (https://search.certifications.sba.gov/) to be eligible for award.
- Offerors agree to hold prices firm for 30 calendar days from the offer due date.
- The Product/Service Code is 6515 (Medical And Surgical Instruments, Equipment, And Supplies).
- The NAICS Code is 334510.