6515--Leksell Vantage Stereotactic - Accessories

Other / Unclassified

This document is a "Single Source Justification" for the Department of Veterans Affairs (VA), Philadelphia VA Medical Center. It justifies the procurement of brand-name accessories for their existing Leksell stereotactic system used in Neuro-Surgery and Deep Brain Stimulation programs. The justification outlines the need to enhance system performance, expand surgical capabilities, and ensure the availability of compatible components. The estimated contract value is $118,988.36.

This document is relevant to potential bidders as it details the specific brand-name accessories required for the Leksell stereotactic system. It explains that the VA is seeking these accessories because they are compatible only with their existing, highly specialized Leksell Vantage system, which was purchased in September 2021. The document also describes the market research conducted, including a sources sought notice that received no responses, indicating that the solicitation will be posted on the open market. Bidders offering compatible accessories or distribution services for these brand-name items should note this justification.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Leksell Stereotactic Accessories for the Corporal Michael J. Crescenz VA Medical Center. The primary objective is to acquire additional components to ensure redundancy and continuous operation of the Leksell stereotactic system, particularly for Deep Brain Stimulation (DBS) procedures. This procurement aims to enhance patient safety, improve outcome accuracy, and expand procedural capabilities.

• Leksell Vantage Key

• Leksell Vantage Cross-Hairs

• Leksell Vantage Head Frame

• Leksell Vantage Arc System

• Leksell Vanrage Arc Tray

• Vantage Starburst 3/8"

• Leksell Vanrage Frame Holder

• EN/Leksell Vanrage/QRG

• EN/LVSS Arc System/QRG

• EN-US/Leksell Vantage System/IFU

• All items must be brand name.

• Delivery within 90 days of award.

• Delivery to Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA.

• Contract Type: Firm-Fixed-Price.

• Offers must be submitted by June 17, 2026, 4:00 PM EDT.

• Questions must be submitted in writing by June 9, 2026.

• Award will be made to the lowest priced offer that meets minimum requirements.

• Evaluation factors include: Technical/Quality (meeting/exceeding requirements, authorized distributor letter, technical acceptability, place of manufacture, warranty, delivery timeframe <= 60 days), Past Performance, and Price.

• This acquisition is UNRESTRICTED.

• NAICS Code: 339112

• Size Standard: 1000 Employees

• Brand name justification is attached.

• Buy American Certificate is required (on page 32).

• FAR clauses related to commercial products and services are incorporated by reference and attached.

Solicitation / RFP / RFQ

This solicitation is for the procurement of additional components for the Leksell stereotactic system, specifically to enhance capabilities for Deep Brain Stimulation (DBS) procedures at the Corporal Michael J. Crescenz VA Medical Center. The objective is to ensure redundancy for critical components to maintain patient safety, improve outcome accuracy, and expand procedural capabilities.

• Procurement of additional back-up components for the Leksell stereotactic system.

• Components must be compatible with the existing Leksell system.

• The primary need is to have more than one of each critical item to ensure continuous operations during surgical procedures, even in case of equipment failure or reprocessing issues.

• Brand name requirement is implied due to the need for specific Leksell accessories.

• Delivery must be completed within 90 days of contract award.

• Delivery days are Monday through Friday, 7:30 am to 3:00 pm, excluding National Holidays.

• All equipment must be delivered to the Corporal Michael J. Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104.

• Response Date/Time/Zone: 06-18-2026 4 PM Eastern Time, New York, USA.

• PO# must be clearly marked on the outside of the shipping box.

• Inspection: Warehouse receives all equipment before Biomedical Engineering inspection.

• Not specified in the provided text.

• Product Service Code: 6515

• NAICS Code: 339112

• Contracting Office ZIP Code: 19104

• Contact: Andrew Taylor, Contracting Officer, andrew.taylor3@va.gov, 724-679-2327.