6515--Millington CBOC Audiology Custom Eckel Sound Room

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the Department of Veterans Affairs' decision to procure a custom audiology sound room for the Millington CBOC. The requirement is critical for maintaining uninterrupted diagnostic hearing evaluations and audiology services for Veterans. The acquisition includes the sound room, delivery, installation, and associated equipment.

• Purchase and installation of one (1) custom Eckel audiology sound room.

• The sound room must include an oversized window, windowed door, ramp, HVAC collars, sprinkler access, roof fascia, extra outlets, and a dimmer switch.

• Dedicated truck delivery for scheduled AM delivery.

• Professional installation services.

• Forklift rental for on-site installation support.

• Total Estimated Value: $48,385.90

• Period of Performance: Delivery and installation upon contract award and site readiness.

• Delivery Location: VA Medical Center – Millington CBOC, 4963 West Union Rd, Millington, TN 38053.

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition, citing 41 USC §3304(a)(1) as the statutory authority. The rationale is that e3 Diagnostics is the only firm uniquely qualified to provide the specialized equipment and services, meeting precise acoustic, spatial, and clinical performance standards compatible with VA requirements and existing equipment. Pursuing other sources would result in substantial duplication of cost and unacceptable delays.

This acquisition is being conducted under Other Than Full and Open Competition, with no specific set-aside mentioned.

• Market research confirmed that only one authorized installer (e3 Diagnostics) in the Memphis, TN area could meet the VA's specific technical, installation, and clinical compatibility requirements while maintaining standardization.
• Previous contracts for similar Eckel brand booths were awarded to e3 Diagnostics.
• The Contracting Officer will determine the anticipated cost to be fair and reasonable based on vendor pricing, historical procurements, and market rates.
• The product is a domestic end product compliant with the Buy American Act.

Notice of Intent to Award a Sole Source Contract

This document is a Notice of Intent to award a sole source contract to E3 Diagnostics, Inc. for the purchase of a custom Eckel Audiology Sound Room for the Millington Community Based Outpatient Clinic (CBOC) in Millington, TN. This is not a request for competitive quotes.

• Solicitation Number: 36C24926Q0119

• Agency: Department of Veterans Affairs, Network Contracting Office 9 (NCO 9)

• Contracting Officer: Elizabeth Trimm (Elizabeth.Trimm@va.gov)

• Response Date/Time/Zone: February 20, 2026, 12:00 PM Central Time, Chicago, USA

• Period of Performance: February 20, 2026, to June 5, 2026

• NAICS Code: 339112 – Surgical and Medical Instrument Manufacturing

• Business Size Standard: 1,000 employees

• Product Service Code (PSC): 6515 - Medical, Dental, and Veterinary Equipment and Supplies

• Contract Type: Firm-fixed-price

Sources interested in challenging this sole source award must submit a capability statement by the response date. The statement must include management and technical data, cost information, and convincing evidence of capability, including authorized distributorship.

• Page Limit: Maximum six (8.5 x 11 inch) pages.

• Font Size: No smaller than 10-point.

• Format: Adobe PDF attachment via email to Elizabeth.Trimm@va.gov.

• This notice is not a request for competitive proposals, and no solicitation document currently exists.

• Submissions that only ask questions will not be considered affirmative responses.

• The government reserves the discretion to determine whether to compete the requirement or proceed with the sole source award.

• The closing date for challenges is February 20, 2026, no later than 12:00 PM Central Standard Time.

• No telephone requests or offers will be honored.