6515--Mobile Medical Carts/Workstations on Wheels

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a medication cart, detailing the required specifications for the cart and its associated computer/workstation and peripherals. It serves as a technical requirement document for potential bidders to understand the essential features and capabilities needed for this procurement.

Medication Cart Specifications:

• Mobile workstation with drawers for secure medication storage.
• Portable with lockable casters.
• Maximum weight of 160 lbs (including batteries, power, accessories).
• Lockable bins for medication storage.
• Maximum of 4 tiers/levels of storage.
• Customizable bin storage configuration options (e.g., 3 small/2 medium bins, or 9 small bins).
• Specific minimum bin dimensions for small (11"x5"x2") and medium (11"x7"x2") sizes.
• Articulating arm for monitor with vertical movement and at least three positioning options.
• Minimum keyboard tilt rotation of 30°.
• Maximum base dimensions of 17"x20".
• Minimum cart height adjustment of 17", with a lowest height of at least 32".
• Minimum writing surface of 18"x11".
• Electronic security mechanism for the cart.
• Single Sign On (SSO) capability for differentiating user access.
• Interactive touch display for cart functions (access medication, height adjustment, PC restart, battery status).
• Multiple ports for direct power connection.
• Additional mount/bracket options for barcode scanner, storage bins, waste bin, cups, and monitor.
• Must include medical-grade parts and power cord.

Computer/Workstation Specifications:

• Small or micro form factor, storable inside the cart.
• Windows 11 Operating System.
• Minimum 1TB Solid State Drive.
• Minimum 16 GB RAM.
• Supports two-factor authentication (PIV card).
• Must be on the VA Office of Information Technology (OIT) list of approved devices.

Peripherals Specifications:

• PIV card reader (external or integrated into keyboard).
• Monitor: 19" or larger LCD, splash-proof and cleanable.
• Privacy Filter for Monitor.
• Keyboard: waterproof, sealed, medical grade or better.
• Mouse: waterproof and washable or better.
• Barcode Scanner.

This document is critical for bidders to understand the precise technical requirements and desired characteristics of the medication carts being procured. It directly informs product selection, system configuration, and proposal development to ensure compliance with the government's needs.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the Department of Veterans Affairs, Network Contracting Office (NCO) 4, to procure mobile medical carts/workstations on wheels. This equipment is required for the Philadelphia VA Medical Center.

• The document references "salient characteristics" for the required equipment, which are detailed in an attached document titled 'Philly MedCart_WoW Salient Characteristics'.

• Potential offerors must provide a capability statement, relevant literature, a point of contact (name, phone, email), and a brochure/specification sheet for the product offered.

• If a reseller, a Letter of Authorization from the Original Equipment Manufacturer (OEM) issued within the last year is required. If the OEM, a Sole Source letter on company letterhead is needed.

• The full solicitation is expected to be posted on www.sam.gov and/or NASA SEWP around March 20, 2026.

• The North American Industry Classification System (NAICS) code is 541519 (Other Computer Related Services) with a size standard of $34.0 million.

• The business size is yet to be determined.

• All questions must be submitted in writing to joanne.skaff@va.gov no later than 12:00 PM EST on March 6, 2026. No telephone inquiries will be accepted.

• Potential offerors are responsible for monitoring www.sam.gov for the release of the solicitation package and any amendments.

• The business size is yet to be determined.

• Bidders must be registered in the System for Award Management (SAM) prior to award.

• The notice requests information on the firm's Socio-Economic status related to NAICS 541519, including whether it is a small business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone firm, Woman Owned business, or Large Business. It also asks if the firm has a NASA SEWP/NITAAC/GSA/FSS contract for these items.

• This is not a request for competitive offers.

• This notice does not obligate the Government to award a contract or pay for proposal preparation costs.

• The Government is not obligated to issue a solicitation based on this notice.