6515--Solicitation Q&A Responses

Questions & Answers / Clarifications

This document provides responses to administrative and technical questions regarding Solicitation 36C24126Q0142 for the Medical Supplies Program (MSP).

• Product Offerings: The solicitation is for specific listed products only; alternate products or completing product families are not currently considered. Suggestions for new items should go through the VA end-user and CPT process.
• Manufacturer Authorization: Authorized Distributor Letters (ADLs) must originate from and be signed by the Original Equipment Manufacturer (OEM). While new ADLs are preferred, current MSPV suppliers may submit an existing ADL with written confirmation of continued authorization if a new one is not immediately available, pending award.
• Set-Aside: Although set-aside for SDVOSB, all businesses may submit quotes, with tiered evaluation starting with SDVOSBs.
• MSPV BPA: OEMs or authorized distributors can be awarded an MSPV BPA. Existing MSPV items are not affected by this solicitation, which aims to add new items.
• Quote Sheet Issues: Specific instructions are provided for navigating protected cells in the quote sheet. Several index numbers (e.g., #421, #1802, #1803, #713, #2242, #743-760) are to be ignored and left blank as they will be removed or are out of scope.
• Custom Packs: Custom packs are included intentionally. Vendors must identify the capabilities and minimum standard items for each custom pack.
• Pricing: Historical data reflects one year of purchases. OEMs may quote directly, and tiered evaluation applies.
• Award Timeline: Comparative price analysis will begin after the closing date, with an award expected as soon as possible.

This Q&A clarifies requirements and addresses potential issues with the quote sheet, impacting how vendors should prepare and submit their responses. Several items have been removed or are to be ignored. Vendors are encouraged to review the clarifications regarding product offerings, authorization, and submission procedures.

Amendment / Modification

• The solicitation closing date and time has been extended to February 2, 2026, at 5:00 PM EST.

• All other terms and conditions of the original solicitation remain unchanged.

• Solicitation closing date and time.

• Proposal submission deadline extended to February 2, 2026, 5:00 PM EST.

Solicitation / RFP / RFQ

This document is a solicitation for MSPV CMO Approved Fast Track (VA-26-00020713). The contracting office is located at VAMC Providence, 830 Chalkstone Avenue, Providence RI 02908.

Product Service Code: 6515 NAICS Code: 339113

Not specified in the provided text.

Response Date/Time/Zone: 02-02-2026 5PM EASTERN TIME, NEW YORK, USA

Set-Aside: SDVOSBC

This solicitation is associated with Solicitation Number 36C24126Q0142. The contracting office zip code is 02908. Points of contact are Katie Corcoran (katherine.corcoran@va.gov) and Pete Lyke (edward.lyke@va.gov). The document is archived 60 days after the response date. Recovery Act Funds: N.

Form / Attachment / Pricing Sheet

This document is an Authorized Distributor Letter (ADL) from ABC Company, certifying ACME Company as an authorized distributor for ABC Company products under the MSPV Supplies BPA Program. It is intended for the Department of Veterans Affairs (VA).

• Authorization: ACME Company is authorized to provide all ABC Company products to the VA for the MSPV Supplies BPA Program.
• Product Guarantee: ABC Company guarantees that products distributed by ACME Company are safe, not counterfeit or adulterated, have maintained adequate storage conditions, and that all warranties and service agreements are transferred and will be honored by ABC Company.
• Warranty Fulfillment: ABC Company authorizes ACME Company to fulfill all warranty, service, and/or preventative maintenance obligations on their behalf.
• Duration: The ADL is effective for the duration of the BPA awarded to ACME Company or until rescinded by ABC Company.

This document is crucial for ACME Company to demonstrate its authorization to distribute ABC Company products under the specified BPA program. It assures the VA of product authenticity, quality, and warranty support through the authorized distributor.

Solicitation / RFP / RFQ

This document is a solicitation for the Medical Surgical Prime Vendor (MSPV) program, specifically a "MSPV BPA Solicitation". The Department of Veterans Affairs, Regional Procurement Office (RPO) East, is seeking proposals for this program.

This solicitation references the following attachments which are crucial for bidders:

• Attachment A – Quote Sheet

• Attachment B – Sample Authorized Distributor Letter (ADL)

• Solicitation Number: 36C24126Q0142

• Product Service Code (PSC): 6515

• NAICS Code: 339113

• Contracting Office ZIP Code: 02908

• Contracting Office Address: Department of Veterans Affairs, Regional Procurement Office (RPO) East, Medical Surgical Prime Vendor (MSPV)

• Response Date/Time/Zone: January 19, 2026, 5:00 PM Eastern Time, New York, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Additional documents referenced include "MSPV VISN Fast-Track 2 Solicitation_Quote Sheet" and "Attachment B - Sample Authorized Distributor Letter."

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for consumable commodities to support the Medical/Surgical Prime Vendor (MSPV) Program. The Department of Veterans Affairs (VA) is seeking to establish Blanket Purchase Agreements (BPAs) for a wide range of medical and surgical supplies for Veterans Administration Medical Centers (VAMCs) and related facilities nationwide. The MSPV Program aims to provide a national strategic sourcing solution.

• Acquisition of consumable medical/surgical supplies.

• BPAs will be established under FAR Part 12.

• Authorized distributors/suppliers must establish a Commercial Agreement with the Prime Vendor within 60 days of award.

• Only Original Equipment Manufacturer (OEM) products listed on the quote sheet will be accepted; "like" or substitute items are not sought, except for direct replacements of discontinued items.

• An Authorized Distributor Letter (ADL) from the OEM is required with all responses, authorizing the Quoter as a distributor for the proposed products and specifying authorization for the MSPV BPA Program.

• Contract type: Blanket Purchase Agreements (BPAs).

• Place of Performance: Nationwide.

• Quotations will be evaluated based on technical criteria and price.

• VHA clinicians will participate in evaluating supplier quotations.

• Awards will be made using comparative analysis.

• Completed and accurate quote sheets must be received no later than 5:00 PM EST on January 19, 2026.

• Comments regarding errors or feedback on the quote sheet are due by 5:00 PM EST, January 6, 2026.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, with a tiered evaluation prioritizing SDVOSB concerns, then Veteran-Owned Small Business (VOSB) concerns, then other small businesses (including HUBZone and 8(a)), and finally large business concerns.

• The solicitation number is 36C24126Q0142.

• The response date is January 19, 2026, 5:00 PM Eastern Time.

• NAICS Code: 339113.

• Product Service Code: 6515.

• Point of Contact: Katherine (Katie) Corcoran, katherine.corcoran@va.gov, 401-402-4678.

• All documents will be available electronically at http://www.sam.gov. No paper copies will be provided.

Solicitation / RFP / RFQ

This solicitation seeks to establish Blanket Purchase Agreements (BPAs) for Medical/Surgical Prime Vendor (MSPV) Open Market and AbilityOne Procurement List medical/surgical supplies for nationwide usage. The objective is to ensure availability and consistency of these supplies, obtain volume-based, standardized pricing, and achieve cost avoidance while balancing clinical considerations for quality.

• Establish BPAs for medical/surgical supplies.

• Suppliers must be authorized by the Original Equipment Manufacturer (OEM) and provide an Authorized Distributor Letter.

• Supplies must meet specific definitions for Medical/Surgical Supplies and Surgical Supplies.

• Delivered supplies must have at least six months of shelf life remaining.

• Offerors must comply with Trade Agreement Act requirements and potentially the "Made in America" restrictions for Personal Protective Equipment (PPE).

• All orders will be processed using Electronic Data Interchange (EDI).

• Type of Contract: Blanket Purchase Agreement (BPA) or FAR Part 8.103 - Ability One BPA.

• A BPA does not obligate the Government to purchase any products or obligate funds.

• Annual review of all BPAs will be conducted.

• The Government reserves the right to cancel or terminate a BPA with 30 days' notice.

• Offerors must submit a completed SF-1449, Quote Sheet (Attachment A), and relevant award documents (e.g., Authorized Distribution Letter, Small Business Certification) via email.

• Quotes must be submitted by January 19, 2026, 5:00 PM EST.

• Email size limitation is 10 Megabytes per email. ZIP files are not acceptable.

• Quotes must be based on the terms of the RFQ and contain all requested information.

• Evaluation will be based on a comparative evaluation of "best value" to the Government, considering technical factors and price.

• A tiered evaluation approach will be used, prioritizing SDVOSB, VOSB, 8(a), HUBZone, WOSB, and then all Small Businesses.

• Quote validity: 180 calendar days after solicitation close.

• This procurement includes tiered evaluations and set-asides for Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUBZone, and Woman Owned Small Business (WOSB).

• Offerors must be registered in SAM and have appropriate certifications for the tiers they qualify for.

• The specific quote sheet provided must be used.

• Product samples are not required.

• The NAICS code is 339113.