6515--Natus electroencephalogram (EEG) acquisition systems upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through the Regional Procurement Office East, Network Contracting Officer 1, is soliciting quotes for the retrofit and upgrade of four (4) Natus Medical Inc. brand electroencephalogram (EEG) acquisition systems and associated software. This opportunity is a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. The estimated value of this procurement is $180,368.00. Quotes are due by April 27, 2026, at 7 AM EST.
Scope of Work
The VA National Tele-Electroencephalogram (TeleEEG) Program requires the upgrade of four existing Natus Medical Inc. EEG acquisition systems. This includes hardware, firmware, and software configurations for each system:
- EEG/Sleep Acq Windows 11 Desktop with encrypted hard drive
- IP PTZ 1080p HD Color/BW Camera
- ErgoJust Cart
- Medical Grade UPS with Isolation - 110V
- 24in FP Monitor
- Persyst Continuous / Long-term Monitoring licenses
- NeuroWorks 10.x Acquisition Software licenses The upgrades will take place at the William S. Middleton Memorial Veterans' Hospital in Madison, WI. Following upgrades, two systems will be sent to the Brooklyn VA Medical Center in New York, with the final destination for the remaining two systems to be determined. Delivery, installation, and onsite training services are also required.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Service-Disabled Veteran Owned Small Business (SDVOSB)
- NAICS Code: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing (Size Standard: 1,250 Employees)
- FSC/PSC: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
- Estimated Value: $180,368.00
Submission & Evaluation
Quotes must be submitted via email to kurt.fritz@va.gov by 7 AM EST on April 27, 2026. The RFQ number must be included in the email subject line. Award will be based on a comparative evaluation of quotes, with Price and Past Performance as the key decision factors. Offerors must complete annual representations and certifications electronically via SAM.gov and acknowledge acceptance of all terms and conditions or list any exceptions with rationale.
Important Considerations
A Justification for Single Source Awards document indicates that only vendors offering Natus Medical Inc. products are eligible due to compatibility requirements with existing Natus EEG amplifiers and NeuroWorks software. Market research did not identify other eligible small businesses capable of meeting this specific brand requirement. All contractor personnel accessing VA systems or information must comply with VA security and privacy training requirements.