6515--Natus electroencephalogram (EEG) acquisition systems upgrade

Solicitation / RFP / RFQ

This document is a solicitation for Natus electroencephalogram (EEG) acquisition systems upgrade. The Department of Veterans Affairs, NCO 1, is seeking proposals for this requirement.

• Upgrade of Natus electroencephalogram (EEG) acquisition systems.

• Product Service Code: 6515

• NAICS Code: 334510

• Not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office ZIP Code: 06516

• Contracting Office Address: Department of Veterans Affairs, NCO 1, 950 Campbell Avenue, West Haven CT 06516

• Award Number: 36C24126P0394

• Award Amount: $137,420.00

• Award Date: 05-12-2026

• Awardee Name: RHYFEL, INC

• Awardee UEI: FJG5E7YENFQ4

• Awardee Address: 4911 CERROMAR DR, NAPLES, FL 34112

Other / Unclassified

This document is a Justification for Single Source Awards, approved under FAR 12.201-1, for procurements over the micro-purchase threshold but not exceeding the simplified acquisition threshold. It outlines the need to retrofit and upgrade four (4) Natus Medical, Inc.-branded electroencephalogram (EEG) acquisition systems and associated software for the VA National Tele-EEG Program. The estimated value of this procurement is $180,368.00.

This document is relevant to potential bidders as it explains the rationale for a single-source award. It details that only vendors offering Natus Medical Inc. products are eligible because the new peripheral equipment and software must be compatible with existing Natus Medical Inc. EEG amplifiers and Natus NeuroWorks software. Market research conducted did not identify eligible SDVOSB/VOSBs or other small businesses capable of meeting the specific requirement for Natus brand products and compatibility. This justification indicates that the opportunity is likely to be awarded to a supplier of Natus Medical Inc. products.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products and services to retrofit and upgrade four (4) Natus Medical Inc. brand electroencephalogram (EEG) acquisition systems and associated software for the VA National Tele-Electroencephalogram (TeleEEG) Program. The goal is to upgrade existing dated systems to offer cost savings to participating VA medical centers.

• Upgrade four (4) Natus Medical Inc. EEG acquisition systems.

• Each system upgrade includes:

  • EEG/Sleep Acq Windows 11 Desktop with encrypted hard drive
  • IP PTZ 1080p HD Color/BW Camera
  • ErgoJust Cart
  • Medical Grade UPS with Isolation - 110V
  • 24in FP Monitor
  • Persyst Continuous / Long-term Monitoring licenses
  • NeuroWorks 10.x Acquisition Software licenses

• Installation and training services are required.

• The work will primarily occur at William S. Middleton Memorial Veterans' Hospital in Madison, WI, with final destinations for two systems at the Brooklyn VA Medical Center and two at a location to be determined.

• The solicitation is issued as an RFQ.

• Applicable FAR provisions are in effect through Federal Acquisition Circular 2026-01.

• Quotes are due by 04-27-2026 at 07:00 Eastern Time, New York, USA.

• Submit quotes via email to kurt.fritz@va.gov with the RFQ number in the subject line.

• Award will be based on a comparative evaluation of quotes.

• Evaluation factors are Price and Past Performance.

• Offerors must acknowledge all terms and conditions or list exceptions.

• This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with a size standard of 1,250 Employees.

• FSC/PSC: 6515 (Medical and Surgical Instruments, Equipment, and Supplies).

• This document constitutes the only solicitation; no written solicitation document will be issued.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• All personnel accessing VA systems must comply with VA security and privacy training requirements.