6515--NEW - Cepheid GeneXpert Laboratory Diagnostics Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the El Paso VA Health Care System (EPVAHCS), has issued a Special Notice indicating an intent to procure a Cepheid GeneXpert XVI R2, 16-Module Diagnostic System and associated services. This acquisition aims to enhance the laboratory's molecular diagnostic capacity for rapid, accurate infectious disease testing. This appears to be an intent to award on a sole-source basis, as a "Sole Source Justification" section is included in the Statement of Work. Responses are due March 16, 2026.
Scope of Work
The requirement is for a one-time purchase of one fully operational Cepheid GeneXpert XVI R2, 16-Module Diagnostic System, including a printer and charger. This includes delivery, installation, instrument verification, interfacing support with existing systems, and initial user training. The system utilizes automated real-time PCR for rapid molecular testing, processing up to 16 samples simultaneously, and is compatible with various Cepheid Xpert assays.
Additionally, a service contract is required, covering:
- 24/7 phone support and onsite service (Monday-Friday, 0800-1800).
- Annual preventative maintenance by a field service engineer.
- Coverage for parts, labor, and travel, including software upgrades.
- A 98% uptime guarantee.
Contract & Timeline
- Type: Special Notice (Intent to Sole Source)
- Set-Aside: None specified (implied sole source)
- Response Due: March 16, 2026, 3:00 PM UTC
- Published: March 11, 2026
- Place of Performance: El Paso VA Healthcare System – Pathology & Laboratory Medicine Services Main Laboratory.
- Period of Performance: Service contract begins the day following warranty expiration.
Performance Requirements
The contractor must adhere to manufacturer specifications and regulatory standards (FDA, CLIA). Key performance areas include:
- Maintenance: Timely preventive maintenance, detailed work reports, and provision of all PM parts at no cost.
- Service: 24/7 technical phone assistance, on-site repair response within specified hours, and provision of all repair parts at no cost.
- Safety: Immediate notification of changes in reagents, procedures, or recalls.
- Test Performance: Compliance with FDA/CLIA, performance at manufacturer specifications, and correction of deviations.
- Uptime: 98% uptime guarantee for the diagnostic system.
Additional Notes
- Personnel Qualifications: Contractor personnel must be technically qualified, experienced, and capable field service representatives.
- Security: Vendor access to EPVAHCS information systems (VISTA) will be supervised. No VA data is to be transferred, and instrument hard drives remain on-site.
- Records Management: All records created belong to EPVAHCS. The contractor must comply with NARA regulations and VA policies, including mandatory records management training for employees.