6515--NON-INVASIVE PULMONARY VENTILATORS

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Non-Invasive Ventilation Systems for the Department of Veterans Affairs, Birmingham VAMC. This announcement constitutes the only solicitation; quotes are requested, and a written solicitation document will not be issued. The requirement is for a Small Business set-aside Brand Name or Equal RFQ.

The vendor shall provide Brand Name or Equal equipment that meets or exceeds the Nihon Kohden NKV-330 Ventilator's features, performance, and functionality. Key salient characteristics include:

• Patient Safety & Filtration: Integrated dual HEPA filtration; no current FDA recalls.
• Monitoring Capabilities: Integrated EtCO₂ and SpO₂ monitoring; continuous monitoring support.
• Ventilation & Therapy Modes: Multiple noninvasive modes for ER, ICU, and transport; high-flow oxygen therapy as standard.
• Data Storage & Clinical Information: Full disclosure of at least 72 hours of waveform data; ability to interface with CPRS, Clinicomp, and Cerner.
• Alarm & Safety Features: Visible and audible alarms; dual-speaker system; uninterrupted operation during power loss via hotswappable and internal backup batteries.
• Operational Flexibility: Suitable for ED, ICU, recovery/stepdown, and intra-hospital transport.
• Interface & Sensor Integration: Modular/smartcable system for automatic sensor detection; real-time monitoring updates.
• Patient Comfort: If a mask is included, it must fit a wide range of facial shapes with minimal pressure.

Specific items to be quoted include:

• Item 0001: Comprehensive NKV330, Trolley, Accessories (Quantity: 12)
• Item 0002: NKV-330 Annual Extended Warranty (Quantity: 12)
• Item 0003: NKV-330 Biomed Training (Quantity: 1)

Delivery is required no later than 30 days after receipt of order (ARO).

• Contracting Office: Ralph H. Johnson VA Medical Center, Charleston SC.

• Place of Performance: Department of Veterans Affairs, Birmingham VAMC, Birmingham AL.

• Response Date/Time: April 29, 2026, 12:00 PM Eastern Time, New York, USA.

• Submission Method: Email quotes to darius.crane@va.gov with "ATTENTION: 36C24726Q0435 NON-INVASIVE VENTILATORS" in the subject line.

• Evaluation: Award will be made to the response most advantageous to the Government based on the Contracting Officer's decision.

• Required Documentation: Quotes must include documentation confirming company/employee are manufacturer authorized resellers/distributors/installers. For "or equal" items, clearly identify make, model, manufacturer, and item description, and how the product meets or exceeds requirements.

• Terms and Conditions: Quotes must include a statement accepting the solicitation's terms and conditions or list exceptions.

• Set-Aside: Small Business.

• NAICS Code: 339112 (Small business size standard: 1,000 employees).

• FSC/PSC: 6515.

• Registration: Interested offerors must be registered in SAM.gov.

• Questions Deadline: Written questions must be emailed to darius.crane@va.gov by April 27, 2026, 9:00 AM EST.

• Applicable Provisions/Clauses: FAR 52.212-1, 52.212-3, 52.212-4, 52.212-5, 52.232-33, 52.225-1 (Buy American-Supplies).

• Buy American: Offerors must comply with the Buy American Act provisions.

Request for Information (RFI) / Sources Sought

This document is a Request for Information (RFI) and Sources Sought synopsis, not a solicitation. Its purpose is to gather information on potential sources capable of providing Non-Invasive Ventilation Systems for the Birmingham VA Healthcare System. The Department of Veterans Affairs (VA) is seeking to understand market capabilities and vendor size classifications relative to NAICS code 339112 (size standard of 1,000 employees).

The VA requires 12 Non-Invasive Ventilators, including accessories and staff training. Key characteristics include:

• Patient Support: Adult and pediatric patients ≥ 12.5 kg, tidal volumes down to 100 mL.
• Ventilation Modes: NIV (SpontPS, S/T), Invasive Pressure-Controlled, PRVC-type, Proportional pressure support, integrated high-flow oxygen therapy.
• Monitoring: Continuous CO₂ and SpO₂ monitoring (including during NIV), 72-hour storage of waveforms, parameters, and alarm history.
• Portability: Turbine-driven (no external compressor), weight ≤ 17 lbs (without trolley), internal and hotswappable external battery (≥ 4 hours combined runtime), suitable for intrahospital transport.
• Infection Control: Dual HEPA filtration (external intake and patient pathway).
• User Interface: Minimum 12-inch color touchscreen, intuitive graphics, clear alarm indicators.
• Connectivity: Support for common patient monitoring or EMR integration middleware (e.g., HL7, serial).
• Regulatory: FDA-cleared Class II medical device, meeting ventilation safety standards.
• Accessories: NIV masks, compatible breathing circuits, capnography sensor for NIV, power supply/charger, mounting hardware.

Interested sources should submit company name, address, point of contact, and business size via email to darius.crane@va.gov by April 09, 2026, 16:30 EST. The email subject line must be "36C24726Q0435 NON-INVASIVE VENTILATORS". Telephone responses will not be accepted. Responses are for planning purposes only and do not constitute an offer.

Information is sought from qualified sources, with a focus on understanding their size classification relative to NAICS 339112 (1,000 employee size standard).

This RFI is not a solicitation. A future solicitation announcement may be published based on responses received. Responders are responsible for all associated costs. All information received marked proprietary will be handled accordingly.