6515--NorCal Supply Omnicell MS Operating System Upgrade

Solicitation / RFP / RFQ

This document is a solicitation for the NorCal Supply Omnicell MS Operating System Upgrade. The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is seeking proposals for this requirement.

While specific technical requirements are not detailed in the provided text, the subject indicates a need for an operating system upgrade for Omnicell MS.

This solicitation is associated with Solicitation Number 36C26126Q0254. The award information indicates a previous award (36C26126P0423) for $2,053,750.00, awarded on 02-25-2026 to TRILLAMED LLC.

Submission instructions and evaluation criteria are not detailed in this excerpt.

Information regarding set-aside or specific eligibility requirements is not provided in this excerpt.

• Contracting Office ZIP Code: 93721
• Product Service Code: 6515
• NAICS Code: 339112
• Point of Contact: Mathew B. Czeshinski, Mathew.Czeshinski@va.gov

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Omnicell XTEXTEND Consoles for the VA Northern California Healthcare System. The acquisition is unrestricted.

• Procurement of Omnicell XTEXTEND Consoles (Part Number: SUP-PCB-006).

• Requires computer/keyboard swap, involving Omnicell and Microsoft Office requirements, specifically Windows 10 Hard Drive Replacements for AWSs and ADCs.

• Vendor must comply with Omnicell's written maintenance procedures.

• Omnicell will provide 24/7 telephone support for service calls, with a 2-hour response for critical situations and on-site service within 8 hours if remote resolution is not possible.

• Contract type is Firm-Fixed-Price.

• Period of Performance: Base POP Begin: TBD, POP End: TBD.

• Offers (quotes) must be submitted electronically via email to Mathew.Czeshinski@VA.gov in PDF or Excel format.

• Quotes must include a completed Price/Cost Schedule (Section B).

• Questions regarding the solicitation must be submitted no later than 72 hours prior to the close of the solicitation to Mathew.Czeshinski@va.gov.

• Offers are due by the date and time specified in Box 8 of the SF 1449.

• Evaluation will be based on Price alone.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing).

• Size Standard: 1000 Employees.

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Security clauses regarding information and information system security are detailed in Appendix B and C.

• Delivery is FOB Destination to the VA Northern California Healthcare System in Mather, CA.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document outlines the justification for procuring an operating system (OS) upgrade for Omnicell XT Cabinet Systems at the VA Northern California Healthcare System (VANCHCS). The current Windows 7 OS is obsolete and requires an upgrade to Windows 10 to maintain operational status of the Omnicell MS Operating System.

• Upgrade the operating system on 155 Omnicell XT Cabinet Systems from Windows 7 to Windows 10.

• The upgrade is necessary to ensure the continued operational status of the equipment.

• This procurement is for commercial products and services.

• The anticipated contract type is firm fixed price.

• The anticipated period of performance is approximately 90 days After Receipt of Order (ARO).

• The estimated value of this action is not explicitly stated but is implied to be over the Simplified Acquisition Threshold (SAT) due to the J&A process.

• This is a justification for other than full and open competition, citing FAR 12.102-1 and FAR 6.103-1.

• The justification/solicitation will be posted on Contract Opportunities, allowing interested sources to submit capability statements or quotes.

• The Contracting Officer will compare pricing to procurement history and market research to determine fair and reasonable pricing.

• Limited competition is anticipated between the OEM and its authorized distributor.

• The document does not explicitly state a set-aside.

• Market research identified potential small business sources (SDVOSBs and VOSBs) but did not yield comparable items outside of the OEM's authorized channels.

• The Omnicell XT Cabinet System is an automated prescription dispensing system.

• Omnicell, Inc. (OEM) limits authorized third-party distributors for their equipment and upgrades, leading to the justification for other than full and open competition based on "Only One Responsible Source."

• Replacing the cabinets entirely would result in substantial duplication of cost and significant inconvenience.

• The government will continue to conduct market research for future procurements to remove barriers to competition.

Solicitation / RFP / RFQ

This is a pre-solicitation notice of intent to award a sole source contract to Omnicell Inc. for OS upgrades for supplies and services currently in use at the VA Northern California Healthcare System. The government will post a solicitation on SAM.gov and will consider capability statements, proposals, or quotations from all responsible sources before determining whether to proceed with the sole source acquisition.

• Operating System (OS) upgrades for supplies and services.

• Contract type: Firm fixed price.

• The solicitation will be posted on or about 01/13/2026.

• All responses must be sent to Mat Czeshinski at Mathew.Czeshinski@va.gov.

• The response date is 01-20-2026 at 15:00 Eastern Time.

• The government will determine whether to proceed with the sole source acquisition after considering all submitted responses.

• Not specified, but all responsible sources may submit a capability statement, proposal, or quotation.

• The contracting office is NCO 21, located in zip code 93721.

• The Product Service Code is 6515 and the NAICS Code is 339112.

• Place of Performance: VA Northern California Healthcare System, Mather, CA 95655.