6515--NX EQ Electrosurgical Units, Argon-Enhanced Coagulation (VA-26-00034663) (VA-26-00034663)

Quick Summary

The Department of Veterans Affairs (VA) is conducting a Sources Sought / Request for Information (RFI) to identify qualified sources for Electrosurgical Units (ESUs) with Argon-Enhanced Coagulation (AEC). The VA intends to award a national Brand Name or Equal (BNOE) single award Requirements contract for these advanced surgical systems. Responses are due by January 26, 2026, 11:59 PM Eastern Time.

Purpose

This Request for Information (RFI) is issued by the VA's Strategic Acquisition Center (SAC) on behalf of the Veterans Health Administration (VHA) to determine the availability and technical capabilities of qualified sources. The goal is to establish a VA-wide single Requirements contract for ESUs with AEC, which are critical for precise tissue coagulation and devitalization in various surgical settings across VA medical centers. This notice is for planning purposes only and does not constitute a commitment to award a contract.

Scope of Work

The VA seeks vendors capable of manufacturing and delivering Electrosurgical Units (ESUs) with Argon-Enhanced Coagulation (AEC) systems to VA medical centers and facilities throughout the United States. These systems are advanced, energy-based surgical tools used in operating rooms, procedural suites, and endoscopy units. Key requirements include:

• FDA Clearance: Must be cleared as an electrosurgical generator with compatible argon-enhanced coagulation capability.
• User Interface: Centralized color touchscreen for selecting modes, adjusting power, and controlling argon gas flow.
• Compatibility: Must be compatible with a range of monopolar and bipolar instruments, argon probes, and applicators.
• Argon Plasma Capability: Modular with adjustable gas flow rates (0.1 to 6 L/min) and multiple APC waveforms.
• Safety Features: Advanced neutral electrode monitoring (e.g., NESSY technology) to minimize thermal injury.
• Design: Compact with multiple socket configurations, wireless/wired footswitch options, and compatibility with smoke evacuation systems.
• Warranty: Minimum one-year manufacturer warranty covering parts and labor, with available installation, training, and service support. The RFI lists specific ERBE USA INC. products as examples, but vendors may propose any product solution or configuration that meets the salient characteristics.

Contract & Timeline

• Opportunity Type: Sources Sought / Request for Information (RFI)
• Anticipated Contract Type: Brand Name or Equal (BNOE) single award Requirements contract.
• Anticipated Period of Performance: One 12-month base period with four 12-month option periods.
• NAICS Code: 339112 Surgical and Medical Instrument Manufacturing (Size Standard: 1,000 employees).
• Response Due: January 26, 2026, 11:59 PM Eastern Time.
• Published: January 12, 2026.

Eligibility & Submission Requirements

All interested offerors must be registered in SAM.gov with the appropriate NAICS code. SDVOSB/VOSB offerors must be verified in the SBA VetCert database. Responses must include:

• Details on annual service plans (coverage, OEM/subcontractor).
• Company information: full name, address, SAM UEI/CAGE Code, business size, manufacturer or distributor status (with manufacturer details if a distributor), and country of origin.
• Demonstrated ability to provide uninterrupted national supply.
• Technical literature clearly showing how proposed products meet all salient characteristics.
• An Authorized Distributor Letter certified by the OEM. Vendors may also submit a Capabilities Statement. Generic statements or links will not be considered.

Evaluation

Responses will be evaluated based on salient characteristics, including Design, Performance, Safety, and Quality/Construction/Training. This RFI is for market research to assess the availability and technical capabilities of qualified sources.