6515--Omnicell Equipments

Sources Sought / Request for Information (RFI)

This document is a Sources Sought Notice / RFI, not a solicitation. Its purpose is to gather information from potential qualified sources regarding their capabilities and size classification (NAICS 339112, size standard 1,000 employees) for providing Omnicell Equipments and related services to the Tucson VA Healthcare System. The information gathered will aid the Department of Veterans Affairs (VA) in making acquisition decisions. Responses may lead to future RFIs or solicitations.

• Performance Monitoring: Pharmacy Service Line staff will test and ensure functionality of Omnicell cabinets prior to acceptance.

• Cost Proposal & Project Management Plan: Vendors must submit a cost proposal with a project management plan detailing tasks, costs, milestones, and deliverables.

• Deliverables: All written deliverables must be easily understood by non-technical personnel and in industry-accepted formats (hard copy and electronic).

• Kickoff Meeting: A meeting will be held at a location and time selected by VAMC Tucson.

• System Integration: The vendor must provide total system integration for specified procedure rooms.

• Security: The project involves an existing Virtual Local Area Network (VLAN), HL7 interfaces, and secure remote access. Communication must use secure, encrypted protocols.

• Packaging, Packing, and Shipping: All systems/components/software must be shipped to final destinations, with shipping costs included in the contract.

• Inspection and Acceptance: Program Manager, COR, and/or representatives will test equipment. The VA currently uses Omnicell and will run test scenarios.

• Equipments: The RFI lists specific Omnicell Anesthesia Cart Workstations and Pharmacy Cabinets, including part numbers and quantities, with associated deliverables like installation, testing, and staff training.

• Responses should include company name, address, point of contact, and size of business.

• Capabilities statements are required, detailing how the organization meets or cannot meet DRAFT/SALIENT CHARACTERISTICS/SOW requirements.

• Feedback on DRAFT/SALIENT CHARACTERISTICS/SOW requirements is requested.

• Specific questions regarding company size, manufacturing, distribution, subcontracting limitations, Buy American Act compliance, lead times, lifespan, leasing options, and existing Federal contracts must be answered.

• Pricing is encouraged for market research purposes only.

• SAM.gov Unique Entity ID/Cage Code is required.

• Responses must be submitted via email to sam.choo@va.gov.

• Telephone responses will not be accepted.

• Responses must be received no later than Friday, March 13, 2026, by 10:00 AM PST.

• The RFI seeks information on potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 Employees).

• Respondents must indicate their business size status (e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business).

• Responses are for planning purposes only and do not constitute a solicitation or an offer.

• Proprietary information will be handled accordingly.

• Responders are responsible for all associated expenses.

Request for Information (RFI) / Sources Sought Notice

This document is a Request for Information (RFI) / Sources Sought Notice, not a solicitation. Its purpose is to gather information on potential qualified sources capable of providing Omnicell Equipments and related services for the Tucson VA Healthcare System. The government is seeking information on market capabilities and vendor size classifications relative to NAICS code 339112 (size standard of 1,000 employees).

• Equipment: Omnicell Anesthesia Cart Workstations and Omnicell Pharmacy Cabinets, including specific components like FLEXBINs, drawers, workstations, panels, organizers, return bins, wireless upgrade kits, syringe label printers, 2D item scanners, and Premium Win10 packages.
• System Integration: Equipment must be compatible with the existing Omnicell enterprise server environment (e.g., OmniCenter®).
• Data Management: Systems must support centralized management of medication inventory, access logs, transaction histories, configuration settings, and user profiles via the facility's Omnicell central server.
• EHR Integration: Solution must support integration with the facility's Electronic Health Record (EHR) system and associated interface engines.
• Cybersecurity: All device communication to the central Omnicell server must use secure, encrypted protocols compliant with federal and organizational requirements. Documentation on network ports, protocols, and server dependencies is required.
• Deliverables: Successful installation, testing, and staff training for all provided equipment.

Southern Arizona VA Health Care System – main campus (Tucson, AZ), 3601 S 6’th Avenue (1-119), Tucson AZ 85723.

• Response Deadline: Friday, March 13, 2026, by 10:00 AM PST.

• Submission Method: Via email to sam.choo@va.gov.

• Required Information: Capabilities statement addressing draft/salient characteristics/SOW requirements, feedback on requirements, business size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.), confirmation of small business status under NAICS 339112, manufacturer/distributor status, details on any alterations/modifications, subcontracting compliance, COTS status, Buy American Act compliance, lead times, estimated lifespan and support services, leasing options, existing Federal contracts (FSS, GSA, etc.), and general pricing (for market research only). A SAM.gov Unique Entity ID/Cage Code is also required.

• Responses are for planning purposes only and do not constitute an offer or a commitment to contract.

• The VA currently uses Omnicell systems, and switching manufacturers could increase retraining costs.

• Shipping costs must be included in the contract.