6515--Omnicell XTE Automated Dispensing System Upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued a Sole Source Justification for the Omnicell XTE Replacement (Pharmacy) at the James H. Quillen VAMC in Mountain Home, TN. This action confirms the award of a firm-fixed-price contract valued at $961,380.00 to Trillamed, LLC, an SDVOSB. The upgrade addresses end-of-life hardware and software for existing Omnicell XT Automated Dispensing Cabinets.
Scope of Work
The requirement involves upgrading the medical center's existing Omnicell XT Automated Dispensing Cabinets (ADC). This includes replacing all ADC PC hardware components (touchscreens, keyboards, hard drives) and software operating systems in each dispensing cabinet. Specific items include XTEXTEND CONSOLE, AWS, PHARMACY DISPENSING (ANT-CNS-012), XTEXTEND CONSOLE, HALF HEIGHT (MED-CNS-501), and XTEXTEND CONSOLE, FULL HEIGHT (MED-PCB-501).
Contract & Timeline
- Type: Firm-Fixed Price, Sole Source Award
- Awardee: Trillamed, LLC (SDVOSB)
- Value: $961,380.00
- Award Date: February 24, 2026
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source
- Statutory Authority: RFO 12.102 (41 U.S.C. § 1901) and 38 U.S.C. § 8127(c) for SDVOSB sole source.
Justification & Market Research
Market research confirmed that only Omnicell-brand equipment is compatible with the VA's existing Omnicell OmniCenter server due to proprietary software, making integration of non-Omnicell equipment infeasible. An RFI was posted, yielding three responses, with only Trillamed LLC (an SDVOSB) meeting the requirements and providing an authorized distributor letter from Omnicell for U.S. Government entities. The VA's "Rule of Two" could not be satisfied, validating the sole-source award to Trillamed LLC. The Contracting Officer determined the cost to be fair and reasonable based on an Independent Government Cost Estimate and historical data. An exception to the Buy American Statute applies due to non-availability of domestic products.