6515--OR 2 LIGHTS CEILING-MOUNTED

Solicitation / RFP / RFQ

This solicitation is for the procurement of OR Lights Ceiling-Mounted systems and related services for the Department of Veterans Affairs, South Texas Veterans HCS. The primary goal is to modernize Operating Room 2 (OR 2) at the VA Audie L. Murphy Medical Center in San Antonio, TX, by installing new OR Lights and Booms.

• Installation of OR Lights System and supporting accessories, including Anesthesia Booms and COR IP systems.

• Removal of existing medical equipment.

• Comprehensive project management, including coordination, scheduling, and documentation.

• Interim infection control measures during renovation.

• Structural and electrical work, including relocation of circuits, installation of junction boxes, and conduit work.

• Plumbing and med gas work, including capping lines, rerouting piping, and installing new risers.

• Mechanical and HVAC work (limited to infection control measures).

• Finish work, including patching and painting.

• Provision of supplies and services in accordance with the Statement of Work.

• US-made supplies will be given preference.

• Contract Type: Firm-Fixed-Price.

• Place of Performance: VA Audie L. Murphy Medical Center, San Antonio, TX 78229.

• Site Visit: Offered on 06/09/2026 at 9:00 AM CST at VA Audie Murphie front Lobby.

• Requests for Information (RFIs) due by 06/15/2026 at 10:00 AM CST via email to Tammy.Wilson5@va.gov.

• Quotes due by 06/30/2026 at 2:00 PM CST via email to Tammy.Wilson5@va.gov and Francisco.Mendoza@va.gov.

• Offers must be submitted by the response date/time: 06-30-2026 2:00PM Central Time, Chicago, USA.

• NAICS Code: 339113 (Surgical and Medical Instrument Manufacturing).

• Size Standard: 800 Employees.

• The acquisition is listed as "UNRESTRICTED" but also has a checkbox for "SET-ASIDE" with options for Small Business, HUBZone, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and 8(a). The specific set-aside status is not explicitly marked.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are attached.

• Proof of Country of Origin (COO) for supplies must be provided in the submission.

Sources Sought Notice

This is a Sources Sought notice for market research to identify potential qualified sources capable of providing OR lights installation in Operating Room #2 for the South Texas Health Care System. This notice is not a request for quotes, and no contract will be awarded from this announcement. The government will not reimburse for responses and will not notify respondents of the evaluation results.

• Installation of OR lights (Oculan Surgical Platform and supporting accessories) in Operating Room 2 at the Audie L. Murphy Medical Center, San Antonio, TX.

• Removal of existing medical equipment and installation of new equipment, including Stryker S-Series Anesthesia Boom, Oculan Dual Suspension LT/FP units, and COR IP in-room system.

• Integration of new equipment with the current Stryker Doc Station.

• Work to be conducted during regular business hours in a single phase.

• Compliance with strict interim infection control protocols.

• Demolition and debris removal.

• Installation of new rack fans and square speakers.

• Structural integrity verification via deflection test.

• Electrical updates, including circuit relocation, junction box/conduit installation, final connections, and data re-termination.

• Plumbing activities, including capping, rerouting, and upgrading medical gas lines and risers.

• Finish work: patching, painting, ceiling modifications.

• Proof of country of origin (manufacture) for the lights is required.

• The SOW references a potential need for "OR lights installation" and "Oculan Surgical Platform supporting accessories."

• Pricing is valid for 90 days.

• Installation must be completed within 30 months of order placement.

• Interested parties must submit a capability response by 2:00 PM CST, May 6, 2026.

• Responses must be emailed to Tammy.Wilson5@va.gov.

• Telephone inquiries will not be accepted.

• Responses should not exceed 10 pages and must be in Microsoft Word or Adobe PDF format.

• An attached Sources Sought Worksheet must be completed.

• Additional information on capabilities can be submitted.

• NAICS Code: 339113 (800 Employees maximum).

• Potential set-aside for SDVOSB, VOSB, Small Businesses, or full and open competition based on market research.

• Respondents claiming SDVOSB and VOSB status must be registered and verified in SBA Veteran Small Business Certification.

• Registration in the System for Award Management (SAM) is required for contract award.

• Registration in VISTA may be required for purchase orders and invoice liquidation.

• This is a Sources Sought notice only; it is not a solicitation or request for quotes.

• No reimbursement will be provided for responses.

• Respondents will not be notified of evaluation results.

• The document includes detailed information on infection control, electrical, plumbing, and finish work, as well as records management and information security requirements.

Sources Sought Notice

This is a Sources Sought notice for market research regarding the renovation of Operating Room (OR) #2 at the South Texas Health Care System in San Antonio, TX. The Department of Veterans Affairs (VA), Network Contracting Office 17 (NCO 17) is seeking to identify qualified vendors capable of providing the necessary services for this renovation. This notice is not a request for quotes, and no contract will be awarded based on this announcement. The government will not reimburse for response costs, nor will respondents be notified of evaluation results.

The primary requirement involves the renovation of OR #2, including the removal of existing medical equipment and the installation of new equipment such as the Stryker S-Series Anesthesia Boom, Oculan Dual Suspension LT/FP units, and COR IP in-room system. The scope includes demolition, debris removal, installation of new equipment, electrical and plumbing updates, and finish work. Specific details regarding the scope of work, including infection control protocols, structural integrity verification, and electrical/plumbing modifications, are outlined in the provided text. The contractor will be responsible for providing labor, travel, materials, tools, and equipment.

• Product Service Code: 6515

• NAICS Code: 339113 (Surgical and Medical Instrument Manufacturing) - Size Standard: 800 Employees

• Place of Performance: Department of Veterans Affairs, South Texas Veterans HCS, 7400 Merton Minter, San Antonio TX 78229, USA

• Response Date/Time: May 6, 2026, 2:00 PM Central Time, Chicago, USA.

• Submission Method: Email responses to Tammy.Wilson5@va.gov.

• Format: Responses should not exceed 10 pages and must be submitted electronically in Microsoft Word or Adobe PDF format.

• Required Document: Interested parties must complete the attached Sources Sought Worksheet and may submit additional capability information.

• Inquiries: Telephone inquiries will not be accepted.

• Evaluation: Information received will be used for acquisition planning, size determination, and procurement strategy. No feedback will be provided on submissions.

• Respondents must be registered in the System for Award Management (SAM).

• Respondents claiming SDVOSB and VOSB status must be registered and verified in SBA Veteran Small Business Certification.

• The requirement may be set-aside for SDVOSB, VOSB, Small Businesses, or procured through full and open competition based on market research responses.

• Crucial Note: All submissions must show proof of the country of origin (manufacture) of the lights.

• Vendors must also register in VISTA for potential contract issuance.

• The document includes detailed information on Information Systems, Privacy, and Records Management requirements.