6515--Otoacoustic Emissions - Columbus

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items to procure Otoacoustic Emissions - MADSEN Capella 2, DP+TE (combo) and accessories for the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. The government anticipates awarding a firm-fixed-price Purchase Order. This requirement is for an upgrade and end-of-life replacement for existing equipment.

• MADSEN Capella 2, DP+TE (combo) with accessories.

• Must be compatible with existing Audiometric Software Otosuite.

• Delivery and installation.

• Integration with existing computer system.

• Calibration and performance verification.

• Staff training (if required).

• Contract Type: Firm-fixed-price Purchase Order.

• Period of Performance: Installation within 90 calendar days from contract award.

• Submission Deadline: April 13, 2026, by 5:00 PM EST.

• Submission Method: Email to Gina P. Crank at gina.crank@va.gov.

• Evaluation: Comparative evaluation of quotes based on factors resulting in the most advantageous quote to the Government.

• Required Quote Content: Completed schedule with pricing, adequate documentation detailing product capabilities, and a statement regarding acceptance of terms and conditions.

• The VA believes only Natus Sensory (OEM) and their Authorized Service Disabled Veteran Owned Small Business (SDVOSB) Vendors can provide this requirement.

• Solicitation Number: 36C25026Q0456.

• NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing).

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circulars 2026-01 (03/13/2026).

• Relevant FAR clauses include 52.212-1, 52.212-3, and 52.212-4.

• Relevant VAAR clauses include 852.203-70, 852.212-71, 852.232-72, 852.233-70, 852.233-71, 852.246-71, and 852.247-71.

• A Justification document is attached.

Form / Attachment / Pricing Sheet

This document is a Justification for Limiting Sources (LSJ) for a micro-purchase threshold acquisition under the Federal Acquisition Regulation (FAR) Part 8. It explains the rationale for limiting the sources from which the government will procure specific supplies or services.

• Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10.
• Description of Action: New requirement for 6 Otoacoustic Emissions - Capella2 units for the Audiology Department.
• Order Against: FSS Contract Number: 36F79719D0129.
• Proposed Contractors Identified: Natus Sensory Inc., Walker & Marshall management Services LLC, and Veterans Healthcare Supply Solutions.
• Supplies/Services: 6 new Otoacoustic Emissions – Capella2 units to replace end-of-life equipment. The Capella2 is manufactured by Natus Sensory.
• Authority Cited: FAR 8.405-6, specifically citing "Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized" and "Items peculiar to one manufacturer."
• Rationale: The equipment needs to integrate with existing audiometric software (Otosuite) and the Federal Electronic Health Record. Ordering the same equipment will standardize testing methods.
• Estimated Value: Exceeds $25,000.

This document indicates that the procurement is being limited to specific sources, likely due to the specialized nature of the equipment and its integration requirements. Bidders who are not Natus Sensory or approved distributors for their equipment may find this opportunity less accessible. The document also specifies the FSS contract number under which the order will be placed and identifies potential contractors.