6515--Parata ATP Pill Packaging System

Solicitation / RFP / RFQ

This document is a Brand Name Justification for the procurement of a Parata pill packaging and pouch verification system under simplified procedures, in accordance with FAR 12.102. The system is required to support pharmacy operations by automating the packaging of bulk oral solid medications into unit-dose pouches for patient dispensing. This aims to improve accuracy, accountability, and management of medications, particularly narcotics and non-narcotics.

• Parata ATP-2 system with unit dose packaging (including maximum 400 canisters)

• Parata LPU Standard Narrow

• Parata Universal Lighted Tray

• Parata TCGRx Calibration Kit

• ATP Workflow Unit - 2-Bay Workstation

• Parata Kit prepped AVF-1

• Smart Drawer, Manufacturer upgrade ATP2

• Parata Kit Calibration Tool ATP2 (Qty 5 adjustable canisters)

• Parata Perl 1 (2 license)

• PERL Installation and Training

• Installation and Training ATP2 64-320

• ATP 2 Equipment interface to pharmacy information system

• 12-month warranty and/or support agreement for hardware and software

• Period of Performance: Six (6) months from award for delivery, installation, and training, followed by a 12-month warranty period.

• Estimated Value: Not explicitly stated, but the document references "the estimated value of this procurement is".

• This document is a justification for brand name procurement, indicating restricted competition. Specific submission instructions for proposals are not detailed within this document.

• Competition is restricted to "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."

• The system allows VA personnel to update and recalibrate canisters internally, eliminating the need to ship them to the manufacturer. This addresses frequent NDC changes and supplier issues experienced by VA pharmacies.

• Market research was conducted, identifying Parata Systems LLC and Four Points Technology LLC as capable providers.

• The system is manufactured in the United States and compliant with Buy American Act requirements.

Form / Attachment / Pricing Sheet

This document is the Buy American Certificate provision (Oct 2022). Offerors must use this form to certify compliance with the Buy American Act.

• Domestic End Product Certification: Offerors must certify that each end product is a domestic end product, except for those listed in paragraph (b).
• Foreign End Products: If an end product is manufactured in the U.S. but does not qualify as a domestic end product, it must be listed. For these, if they are not predominantly iron/steel or COTS items, offerors must indicate if they exceed 55% domestic content.
• Critical Components: Offerors must list domestic end products that contain a critical component.
• Definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are provided and refer to FAR 25.105 and the "Buy American-Supplies" clause.

This certificate is a mandatory part of the offer. Bidders must accurately complete this form to declare the origin and domestic content of their offered products. Failure to provide accurate information may impact the evaluation of the offer, as the government will evaluate offers in accordance with FAR Part 25.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure and install one (1) computerized automated unit dose repacking machine system (pill packaging system) for the Department of Veterans Affairs (VA) Eastern Colorado Healthcare System.

• Procurement of one (1) unit dose packager with at least 400 canisters, supplemental lower packaging unit, tray system, cannisters, canister calibration system, and all necessary software and interfaces for integration with the existing pharmacy information system (VISTA).

• Includes all parts, materials, labor, software/licenses, and travel for full installation and de-installation of the current system.

• Provision of clinical and technical user training.

• Equipment must be new and the latest technology available.

• System must support single- and multi-dose pouch packaging.

• Packaging speed: minimum 50 unit-dose and 40 multi-dose pouches per minute.

• Features include pre-fill tray, batch pausing, medication skipping, order separation, tray docking system, calibration canister kit, optional inventory counting/QC device, universal manually adjustable canisters, automatic canister recognition chip system, touch screen interface with biometric login, package auto verification unit, and RFID/autosensing identifiable canisters.

• Packages must be individually labeled with drug name, dose, dosage form, lot number, expiration date, and BCMA-compatible barcode/2-D printing options.

• System must include a thermal printer for continuous label printing and a reporting tool for metrics and auditing.

• Pouch verification system required to verify label and contents.

• Software licensing for the first year included, with 2 licenses for the pouch verification system.

• Contractor must ensure software protects VA systems from malware and spyware.

• Software updates and patching are included and must be coordinated with VA Biomedical POC.

• Two (2) electronic copies of operator, Indications for Use (IFU), and service manuals required.

• System must be compatible with Cerner patient health record and have VISTA/CPRS HL7 integrations built prior to go-live.

• Contractor shall provide cleaning/sterilization instructions (IFU).

• Delivery required 180 days from award.

• Full installation, including all configurations, validation, and de-installation of existing equipment (Omnicell Medication Packager 336), is required.

• Contractor personnel must have factory training and experience.

• Final acceptance upon delivery, training, implementation, integration, and go-live completion.

• Warranty and/or support agreement of at least 12 months from full installation/acceptance, including repair, preventative maintenance, software maintenance, bug fixes, updates, and remote support.

• Warranty support response within 24 hours.

• Service reports to be provided within five working days after completion of services.

• Eastern Colorado Healthcare System, VA Rocky Mountain Regional Medical Center, 1700 N Wheeling St, Aurora CO 80045.

• Delivery required 180 days from award.

• Contractor must be an OEM authorized dealer, distributor, or reseller.

• All equipment, hardware, and software must be new and the latest technology.

• Parts, consumables, and product support available for the useful life of the device.

• Remediation, vulnerability fixes, and upgrade services for recalls/correction notices available at no cost for the useful life of the device.

• Contractor personnel must comply with VA network security regulations (VA Directive 6500 and 6550).

• Contractor must complete VA required documentation for network connection, including Enterprise Risk Analysis if needed.

• Contractor personnel must report to Biomedical Engineering, sign in/out, and may be subject to tool bag inspection.

• Contractor must identify a project manager and provide a schedule with deliverables, milestones, training plan, risk management plan, and O&M plan.

• Contractor personnel must have no criminal history posing a risk to the pharmacy.

• Contractor must follow all OSHA laws and regulations and local infection control procedures.

• Contractor personnel must wear visible identification and not create an impression of being Government officials.

• Contractor is responsible for preventing and reporting any damage to Government property.

• All contractor employees requiring access to VA information must complete mandatory security and privacy training and sign Rules of Behavior.

• Background security investigations may be required for contractor personnel.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a Parata ATP-2 Pill Packaging System (Brand Name) for the Department of Veterans Affairs, Eastern Colorado Health Care System. The government intends to award a firm-fixed-price contract.

• Procurement of a Parata ATP-2 Pill Packaging System, including specific components such as narrow cannisters, a standard narrow LPU, calibration kit, lighted tray, prepped AVF-1 kit, a 2-bay workstation, smart drawer upgrade, calibration tool, and Parata Perl software licenses.

• Installation and training for the ATP2 system and PERL software.

• Interface setup for the ATP2 equipment with the pharmacy information system.

• A 12-month warranty and/or support agreement for hardware and software.

• Delivery is FOB Destination to the Veterans Affairs Medical Center in Aurora, CO.

• Offerors must provide new OEM medical supplies; remanufactured or gray market items are not acceptable. An authorization letter from the OEM is required to verify dealership/distributorship.

• Contract Type: Firm-fixed price.

• Period of Performance: Not explicitly stated, but includes a 12-month warranty/support agreement.

• Questions Deadline: May 12, 2026, 10:00 AM MT.

• Quote Submission Deadline: May 22, 2026, 10:00 AM MT.

• Quotes must be submitted via email to Noaa.Lanotte@va.gov (10MB email limit). Hand-carried or faxed quotes will not be accepted.

• Evaluation will be based on Factor 1 (Technical capability/quality) and Factor 2 (Price). Offers not meeting technical requirements will not be considered, regardless of price.

• Award may be made solely on initial quotes received.

• This solicitation is unrestricted.

• NAICS Code: 339112 (Small business size standard: 1000 Employees).

• Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by OEM documentation.

• The solicitation number is 36C25926Q0456.

• The Statement of Work (SOW) is attached and provides detailed requirements.

• Offerors must complete and submit the "Attachment – RFO 52.225-2 Buy American Certificate."

• Award will be made on an All or Nothing Basis.