6515--PATIENT ELOPEMENT TRACKING SYSTEM
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 02 (36C242), is conducting market research through a Sources Sought notice to identify firms capable of providing a Brand Name or Equal Patient Elopement Management System. This system is required for the VA New York Harbor Health Care System St. Albans Campus in Jamaica, NY. The purpose is to gather information on potential vendors and their capabilities before a formal solicitation. Responses are due by April 24, 2026.
Scope of Work
The VA requires a complete, working patient elopement management system with specific functionalities:
- Patient Tracking: Geofencing for cognitively impaired patients, resident ID at doors.
- Monitoring: Workstation displays for nursing, police, and WHEN offices.
- Technical Integration: Utilization of existing VA network infrastructure (CAT 6A cabling), provision of workstations, and Uninterruptible Power Supply (UPS).
- Compliance: Endpoint hardware and software must have an existing, approved Enterprise Risk Assessment (ERA) and be listed in the VA Technical Reference Model (TRM). Software must be HIPAA and PIPEDA compliant with robust security features. Workstations should ideally run Windows 11.
- Hardware: Disposable, cut-resistant bracelets with at least a 3-year battery life. Detectors for 76 doors and 4 elevators, with alarms at designated workstations and immediate vicinity. Elevator detectors must prevent door closure, with fire/emergency codes overriding elopement codes. Coordination with the existing elevator contractor is essential. Wireless programming and configuration for access control are preferred.
Contract & Timeline
- Type: Sources Sought / Market Research (Not a solicitation)
- Set-Aside: None specified (market research stage)
- NAICS Code: 334510 (Other Communications Equipment Manufacturing)
- Response Due: April 24, 2026, at 2:00 PM EST
- Published: April 10, 2026
Submission Requirements
Interested parties should submit their firm's name, socio-economic category (size), address, contact information, and details about an equivalent system they could provide. This information will help the VA assess market capabilities.
Additional Notes
This notice is for market research purposes only and does not constitute a solicitation. The Government is not obligated to issue a solicitation or pay for any information submitted.