6515--Phantom Cervical Medical Instrument
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking proposals for Phantom Cervical Medical Instruments for the Joseph Maxwell Cleland Atlanta VA Medical Center. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside to replenish surgical trays due to a critical shortage of non-conforming instruments. The contract type is Firm-Fixed-Price. Offers are due May 15, 2026, at 12:00 PM EDT.
Purpose & Scope
This solicitation (36C24726Q0533) aims to procure surgical-grade instrumentation to immediately support elective and urgent/emergent surgical cases at the Atlanta VAMC. The acquisition is critical to replace 10,313 non-conforming instruments and ensure compliance with VHA Directives 1116 and 1220, which govern reprocessing, sterilization, and facility complexity for invasive procedures.
Key Requirements
- High-quality stainless steel surgical instruments, autoclavable and compatible with standard sterilization processes.
- Must be clearly marked with catalog number and barcode scanning.
- High resistance to wear, rust, and damage.
- Includes specific items such as blunt blades, paddle blades, short/long tooth blades, micro blades, retractors, a screwdriver, a cervical depth gauge, and instrument trays.
- Must leverage the Phantom ML Angled Articulated Arm to hold the Phantom CS retractor.
- Deliverables are unsterile and require reprocessing by the Sterile Processing Service (SPS) prior to use.
- Manufacturer must comply with VA's policy for Vendors/Service Providers while on premises.
- Offerors must include the manufacturing location of their product.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Delivery: ASAP, with a short turnaround time due to facility shortage.
- Warranty: One year free from defects in material and workmanship.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB). Only VIP verified SDVOSBs will be considered for award.
Submission & Evaluation
- Evaluation: Lowest Price Technically Acceptable (LPTA). Offerors must meet or exceed salient characteristics.
- Submission Deadline: May 15, 2026, 12:00 PM EDT.
- Submission Email: Quincy.Alexander@va.gov
Additional Notes
- Delivery Location: Atlanta Main Campus of the Joseph Maxwell Cleland Atlanta VAMC, 1670 Clairmont Rd, Decatur, GA 30033.
- Applicable Directives: VHA Directive 1116 (reprocessing/sterilization) and VHA Directive 1220 (facility procedure complexity).