6515--Philips PIC iX Upgrade - Brand Name This is not a request for quotes
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought / Request for Information (RFI) for a brand-name Philips Patient Information Center iX 4 Upgrade at the Corporal Michael J. Crescenz VA Philadelphia Healthcare System. This upgrade is critical as the existing system will no longer be supported after December 31, 2025, and the new version ensures seamless integration with current Philips monitoring and clinical informatics systems. Responses are due by March 13, 2026, at 4:00 PM ET.
Scope of Work
The requirement includes the Philips Patient Information Center iX 4 Software Upgrade, encompassing specific components like RV4 PIC iX Software Release 4, UT4 B/C to 4 Entitlement UPG, and 3T4 UPG. It also covers PIC iX Hardware (servers and PCs) with RV4 PIC iX 4.0, new hardware/OS, HVM VMWare Server, HS1 PC Hardware with SSD, and HPS Lithium Ion UPS. Implementation Solutions are required, including HL7 Interface Engine, CSN New Implementation, Project Management, and labor for installation/de-installation and upgrades. Clinical Education for configuration and implementation is also part of the scope. Additionally, the contractor will provide unlimited emergency repair and call-back repair services, including parts, labor, travel, and materials.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Purpose: Market Research to identify potential sources
- Set-Aside: None specified (market research stage)
- Response Due: March 13, 2026, 4:00 PM ET
- Published: March 6, 2026
- NAICS Code: 339113 (Medical And Surgical Instruments, Equipment, And Supplies) with a 1000-employee size standard.
Submission Requirements
Interested parties must submit responses via email to andrew.taylor3@va.gov. Submissions should include company name, address, point of contact, phone, email, UEI Number, Cage Code, and business size status (e.g., SDVOSB, VOSB, Large Business). Respondents must indicate if they are the manufacturer, distributor, or offer an equivalent solution, and address compliance with the non-manufacturer rule if applicable. An authorized distributor letter from the Original Equipment Manufacturer (Philips) is mandatory. Information on subcontracting plans and existing federal contracts (GSA FSS/NAC) is also requested. General pricing is encouraged for market research purposes only.
Additional Notes
This RFI is for information and planning purposes only and does not constitute a solicitation or commitment to contract. The VA will not pay for any information submitted. Delivery and installation will be at the Corporal Michael J. Crescenz Philadelphia VA Medical Center. Contractors must be aware of site-specific requirements such as vaccine mandates, TB testing, and mandatory training. All questions and responses must include the Source Sought number 36C24426Q0332 in the subject line.