6515--PND 08-30-2026 - Actionable - 436- Audiometric Sound booth (VA-26-00067708)

Sources Sought Notice

This notice is for market research and planning purposes only, issued by the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19). It seeks potential sources for the provision, delivery, installation, and initial testing/calibration of one custom-built audiologic sound booth for the Kalispell CBOC. The booth must integrate with existing audiology equipment and meet current accessibility, acoustic, and infection control requirements.

• Item: One (1) custom-built audiologic sound booth.
• Services: Provision, delivery, installation, and initial testing/calibration.
• Location: Kalispell CBOC, Room 124.
• Salient Characteristics/SOW: Refer to the attached Statement of Work (SOW) / Salient Characteristics List.

Interested contractors must submit specific information, including:

• NAICS Code (334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing, 1,250 Employees size standard, is identified, but alternative suggestions are welcome).

• Company Name, Address, UEI Number.

• Contact Information (Name, Phone, Email).

• Business Size Information (Small Business categories, Large Business).

• FSS/GSA Contract details (if applicable).

• Pricing Model availability (All on FSS, Open Market, Mix, Firm-Fixed Price).

• Buy American Act compliance percentages (Domestic vs. Foreign end product).

• Small Business specific questions regarding subcontracting, Nonmanufacturer Rule, and added value.

• Format: Responses should not exceed 8 pages, including a cover letter.

• Submission Method: Email to barron.long@va.gov.

• Deadline: No later than 12:00 PM Local Mountain Time on Monday, June 15th, 2026.

• Confidentiality: Mark responses as "Proprietary Information" if business sensitive.

• This is NOT a solicitation or request for proposal.

• No contract award will be made based on responses to this notice.

• The government will not pay for any information or costs incurred in preparing a response.

• Failure to provide requested information may result in the assumption that the requirement cannot be met.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for an audiometric sound booth required by the VA for the Kalispell, Montana Community-Based Outpatient Clinic (CBOC). It details the specific requirements for procurement, delivery, installation, and initial testing/calibration of one custom-built sound booth.

• Description: Procurement, delivery, installation, and testing of one custom-built audiometric sound booth.
• Installation Requirements: Offloading, placement, onsite assembly, mechanical/electrical hookup, ADA compliance, integration with existing clinic audiometers, certification of ambient noise levels (ANSI S3.1), and staff training.
• VA Provided: Existing audiometers, network cabling, site drawings, floor plans, electrical/HVAC access, and facility access/escort.
• Salient Characteristics:
  • Size & Dimensions: Specific interior and exterior maximum dimensions, with a minimum 32-inch clear door opening width for ADA compliance.
  • Acoustic Performance: Must meet ANSI S3.1 or S3.2 standards, with a minimum 60 dB Noise Reduction Rating (NRR).
  • Accessibility: Compliant with ADA standards (level entry, non-skid thresholds, turn radius, easy-to-operate hardware).
  • Electrical & Lighting: Minimum 400 lux flicker-free interior lighting, at least one duplex electrical outlet, and cable pass-through ports.
  • Ventilation: Non-noise (silent) ventilation system.
  • Materials: Durable, non-toxic, easy-to-clean, fire-retardant materials.
  • Warranty: Minimum one-year manufacturer's warranty.
  • Certification: Documentation of ANSI and ADA compliance required.

This document is critical for vendors interested in providing audiometric sound booths. It clearly defines the technical specifications, performance requirements, installation obligations, and compliance standards (ANSI, ADA) that the booth must meet. Bidders must ensure their proposed product and services align with these detailed characteristics to be considered compliant.

Solicitation / RFP / RFQ

This document is a solicitation for the Fort Harrison VA Medical Center Audiologic Sound Booth. The Department of Veterans Affairs is procuring this equipment.

• The specific requirements are detailed in the attached "Salient Characteristics" document.

• Not specified in this notice.

• Response Date/Time/Zone: 06-24-2026 12:00 MOUNTAIN TIME, DENVER, USA.

• The contracting office is located at Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• This opportunity is set-aside for the Small Business Administration (SBA).

• The Product/Service Code is 6515.

• The NAICS Code is 334510.

• The Place of Performance is Department of Veterans Affairs, Fort Harrison VAMC, 3687 Veterans Drive, Fort Harrison MT 59636, USA.

• Additional relevant documents include "Sources Sought Notice" and "Salient Characteristics."