6515--Point of Care Premium Ultrasound System

Sources Sought Notice / Request for Information (RFI)

This RFI is issued by the Department of Veterans Affairs (VA), VISN 22, NCO 22, for planning purposes to identify potential qualified sources capable of providing one (1) M9 Premium Ultrasound System for point-of-care use in the emergency room. This is not a solicitation, and no contract will be awarded from this notice.

• Product: One (1) M9 Premium Ultrasound System (brand name or equal).

• Delivery: F.O.B. destination to VA Southern Arizona Healthcare System, Tucson, AZ.

• OEM Authorization: Interested parties must be authorized resellers, distributors, or dealers of the Original Equipment Manufacturer (OEM). Verification (e.g., authorization letter) is required.

• No Remanufactured/Gray Market: Only new, OEM-compliant items will be accepted.

• Information Requested:

  • Company name, address, point of contact.
  • Business size classification (SDVOSB, VOSB, Hubzone, WOSB, Large Business, etc.) relative to NAICS 339112 (size standard 1,000 employees).
  • Manufacturer or distributor status.
  • For distributors: details on any alteration, assembly, or modification of requested items.
  • Federal contract information (FSS GSA/NASA SEWP/NAC, etc.) and availability of items on schedule.
  • Capabilities statement demonstrating ability to meet salient characteristics and provide "equal to" items.
  • Unofficial pricing (if possible).

• Format: Responses must be submitted via email to Rebecca.Gaba@va.gov.

• Deadline: No later than 12 PM PST on April 29th, 2026.

• The government is seeking sources and will use responses to make acquisition decisions. A potential solicitation may follow.

• NAICS Code: 339112 (size standard 1,000 employees).

• Attachment A provides brand name or equal, make, and part numbers. Bidders should complete specified tabs in the attached Excel spreadsheet based on whether they are providing the exact brand or an "equal to" product.

• Attachment B contains the Performance Work Statement (PWS).

• FAR Clause 52.211-6 Brand Name or Equal applies.

• Responses to this RFI do not guarantee inclusion on a prospective bidder's list or receipt of a future solicitation.

Solicitation / RFP / RFQ

This document is a solicitation for a Point of Care Premium Ultrasound System for the Department of Veterans Affairs, Southern Arizona Healthcare System. The solicitation number is 36C26226Q0621.

The specific requirements and deliverables are detailed in the attached documents, including "Attachment A Point of Care Premium Ultrasound System" and "ATTACHMENT B SOW Point of Care Premium Ultrasound System."

Not specified in the provided text.

• Response Date/Time/Zone: April 29, 2026, 12:00 PM Pacific Time, Los Angeles, USA.
• Archive: 60 days after the response date.

Not specified in the provided text.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office – 22, 4811 Airport Plaza Drive, Suite 600, Long Beach, CA 90815.
• Contracting Office ZIP Code: 90815.
• Place of Performance: Department of Veterans Affairs, Southern Arizona Healthcare System, 3601 S 6th Ave, Tucson AZ 85723, USA.
• Product Service Code: 6515.
• NAICS Code: 339112.
• Point of Contact: Rebecca Gaba, Contract Specialist, Rebecca.Gaba@va.gov.
• Referenced Attachments: P02 RFI 36C262-26-AP-4120 Premium Ultrasound System, Attachment A Point of Care Premium Ultrasound System, ATTACHMENT B SOW Point of Care Premium Ultrasound System.

Statement of Work (SOW)

To procure a new premium point of care ultrasound system for the Southern Arizona VA HealthCare System Emergency Department, as the current system is obsolete and irreparable.

The new system will be used primarily for diagnostic ultrasound of all body areas, including measurements and advanced calculations.

• Console/Main Unit:

  • Advanced Cardiac Configuration
  • 15.6 inch high resolution LED monitor or larger
  • HDMI and minimum 2 USB ports
  • ECG port, probe port, pencil probe port
  • Includes SC6-1s, SP5-1s, and L9-3s transducers

• Extend Modules: Extends probe ports to three.

• Trolley Appearance/Cart:

  • Minimum of three active transducer ports
  • Adjustable height (32 – 42 inches)
  • Probe cable hook, printer bracket, storage tray, USB ports
  • 4 casters, anti-theft setting

• Power Supply Panel: Includes Equipotential terminal, Power Inlet, Power Supply Outlet.

• Miscellaneous: Keyboard Protector, 5-year warranty (including installation, implementation, and training).

• Delivery within ninety (90) days of ordering.

• Installation and go-live within sixty (60) days of delivery.

• Equipment must be fully operational to manufacturer’s specifications and free from defect.

• Vendor must provide delivery, set up, and technical support.

• Vendor must provide training for clinical staff.

• Vendor must report all recalls, modifications, and safety notices within 48 hours.

• Delivery: Within 90 days after award.

• Place of Performance: Southern Arizona VA Healthcare System, 3601 S 6th Ave, Tucson, AZ 85723.

• Vendor shall provide digital format operation manual.

• Coordination with VA Supply Chain Management for delivery day.

• Jodie Peters, Emergency Department, 3601 S 6’th Ave Tucson AZ 85723, 520 792-1450 ext 16756.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed information about specific medical equipment, likely for procurement purposes. It lists CLINs (Contract Line Item Numbers), brand names, nomenclature, manufacturer part numbers, and salient characteristics for various ultrasound system components and accessories. It also includes sections for company information and potentially pricing, though pricing fields are currently zeroed out.

• CLINs 1-9: Detail specific Mindray ultrasound system components, including the main system, specialized transducers (e.g., convex array, phased array, linear array), and accessories like a needle visualization enhancement, barcode scanner, keyboard protector, and mobile cart.
• Salient Characteristics: Marked as 'ATTACHEMENT B' for all items, indicating further details are provided elsewhere.
• Company Information Section: Placeholder fields for Company Name, Address, Telephone #, Email, Point of Contact, and SAM Unique Number.
• Pricing: Unit Price and Extended Price columns are present but show a total of $0.0.

This attachment provides a precise list of the equipment and components the government intends to procure. Bidders should use this information to identify the exact specifications and potential manufacturers. The 'Salient Characteristics' reference to 'ATTACHEMENT B' suggests that bidders need to consult other documents for detailed technical requirements. The company information section indicates data that bidders may need to provide or verify. The zeroed-out pricing suggests this may be a preliminary list or a template for future pricing submission.