6515--Purchase and Delivery of HEINE Headlights

Sources Sought / Request for Information (RFI)

This document is a Sources Sought/Request for Information (RFI) issued by Network Contracting Office (NCO) 16 for the purchase and delivery of HEINE Headlights (Brand Name or Equal) to the Central Arkansas Veterans Healthcare System (CAVHS) in North Little Rock, AR. The government is conducting market research to determine contractor interest, capabilities, qualifications, and estimated industry pricing. This notice also serves as a Notice of Intent to Sole Source if no responses are received.

• Product: Heine Loupe Headlights (Brand Name or Equal), specifically model Heine-J-008.31.460-3.5X HR LOUPE and ML4 LED Headlight.

• Quantity: 3 units.

• Salient Characteristics:

  • Power source: headband mounted or portable power pack.
  • i-View loupe mount for any angle of view with flip-up function.
  • Adjustable spot size (e.g., 30 to 80mm at 420 mm working distance).
  • ML4 LED.
  • HRP binocular loupe 3.5x.

• Delivery Location: Central Arkansas Veterans Healthcare System, 2200 Fort Roots Drive, Bldg. 182, North Little Rock, AR, 72112.

• Delivery Timeline: Within 30 Days After Receipt of Order (ARO).

• Documentation: Operation and Maintenance Manuals (1 binder and 1 digital copy per item).

• Warranty: One-year manufacturer’s warranty on all parts and labor, including travel and shipping costs.

• Response Due Date: April 3, 2026, at 3:00 PM (CST).

• Submission Method: Email to t.miller@va.gov.

• Subject Line: 36C25626Q0587 - Sources Sought – HEINE Headlight.

• Required Information: Point of contact details, company business size, SAM Unique Entity Identification Number, small business status (with proof), Nonmanufacturer Rule compliance, employee count, primary business activity, ownership/possession of items, supplier of end products, NAICS code 339112 applicability, manufacturer/distributor status, authorization letter from OEM, Buy American Act compliance, Trade Agreement Act compliance, delivery schedule, availability under government contracts (GWAC, GSA, IDIQ, BPA), descriptive literature for non-brand name products, and commercial/federal contract history. Estimated industry pricing is also requested.

• Small Business Concerns are encouraged to respond.

• Questions regarding Nonmanufacturer Rule (NMR), Buy American Act, and Trade Agreement compliance are included.

• This is a Sources Sought/RFI only; it is not a solicitation, RFP, IFB, or RFQ.

• No contract will be formed based on responses to this notice.

• The government is not obligated to purchase any supplies or services based on this RFI.

• All information provided will be used for market research purposes only.

• Security requirements related to VA information and records management are detailed in the SOW section.

Sources Sought / Request for Information (RFI)

This document is a Sources Sought/Request for Information (RFI) issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 16. The purpose is to conduct market research to determine contractor interest, capabilities, qualifications, and industry pricing for the purchase and delivery of HEINE Headlights to the Central Arkansas Veterans Healthcare System (CAVHS). This notice also serves as a Notice of Intent to Sole Source if no responses are received.

• Product: HEINE Headlights (Brand Name or Equal).

• Objective: To find qualified contractors capable of providing the specified headlights.

• Delivery: New Heine Loupe Headlights to the Little Rock Audiology Clinic at Central Arkansas Veterans Healthcare System, 2200 Fort Roots Drive, Bldg. 182, North Little Rock, AR 72114.

• Period of Performance: 30 Days After Receipt of Order (ARO).

• Response Due Date: April 3, 2026, at 3:00 PM Central Time.

• Submission Method: Email to t.miller@va.gov.

• Subject Line: "36C25626Q0587 - Sources Sought – HEINE Headlight".

• Format: Interested offerors must complete all questions, provide required documentation, descriptive literature, and an authorization letter as described in the full RFI.

• Note: Telephone requests are not accepted. This is NOT a solicitation (RFP, IFB, RFQ). No contract will be formed by this notice. All information is preliminary and subject to modification.

• Small Business Concerns are encouraged to respond to help determine potential competition.

• The RFI seeks to assess compliance with Non-Manufacturer Rule, Buy American Act, and Trade Agreements Act.

• This RFI is for informational and planning purposes only.

• All information received will be used solely as market research by CAVHS and will not be released externally.

• Responders are responsible for all associated costs.

• Interested parties should monitor beta.sam.gov for any future solicitations.