6515--Purchase and delivery of Sonosite US and Probes Brand Name or Equal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 16, is soliciting quotes for the purchase and delivery of one (1) Sonosite US and Probes (Brand Name or Equal) point-of-care (POC) ultrasound system. This Request for Quote (RFQ) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside and anticipates a Firm-Fixed-Price contract. The system is intended for perioperative, procedural, and intraoperative imaging at the Central Arkansas Veterans Healthcare System (CAVHS) in North Little Rock, AR. Offers are due by June 8, 2026, at 3:00 PM CST.
Scope of Work
The contractor will be responsible for the delivery, complete installation, configuration, and training for the ultrasound system. This includes ongoing monitoring and maintenance support. The required POC ultrasound system (SonoSite PX or equal) must meet specific salient characteristics, including:
- System: Mobile cart, fluid-resistant surfaces, boot-ready in ≤60 seconds.
- Imaging: B-Mode, Color Doppler, Power Doppler, M-Mode, and real-time needle visualization.
- Transducer: High-frequency linear probe (13–19 MHz), depth ≥6 cm, with support for additional probes.
- Connectivity: DICOM Store/MWL, encrypted transfer, no local PHI retention, user accounts, and audit logs.
- Physical: 100-240 VAC power, battery life ≥60 minutes, ≤24-inch width, and secure probe/cable storage.
- Documentation: Provision of operator manuals, training material, and clinical guides.
- Deliverables: Complete ultrasound system, cart, probes, setup, configuration, manuals, warranty, and a compliance crosswalk.
- Warranty: A minimum 1-year warranty with on-site technical support is required.
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Base Period of 30 days after receipt of order (ARO). Installation and acceptance must be completed within 30 days after equipment delivery.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Response Due: June 8, 2026, by 3:00 PM CST.
- Published: June 2, 2026.
Submission & Evaluation
Offerors must submit quotes directly via email to T Miller, Contract Specialist, at t.miller@va.gov. The email subject line must be "Quote - 36C25626Q0864 – Sonosite US and Probes". Proposals should be submitted in three separate volumes: Technical Capability, Pricing, and Delivery Schedule. Evaluation will be a comparative process considering Technical Capability, Price (reasonableness, completeness, fairness), and Delivery Schedule. Brand Name or Equal products will be considered if all salient characteristics are met or exceeded.
Eligibility
To be eligible for award, respondents must have an active registration in the System for Award Management (SAM) at www.sam.gov and be registered with the Small Business Administration (SBA) as an SDVOSB.
Contact
T Miller, Contracting Specialist, t.miller@va.gov.